[Amended 8-31-2009 by Ord. No. 2009-03]
The Village Board hereby designates the Clerk-Treasurer as the
official legal custodian of the public records of the Village, except
that the Police Officer in Charge shall be the legal custodian of
Police Department records and the Fire Chief shall be the legal custodian
of Fire Department records. It shall be the responsibility of said
custodians to carry out all duties and responsibilities imposed upon
the Village and the legal custodians by the Wisconsin Public Records
and Property Law, as set forth in §§ 19.31 to 19.39,
Wis. Stats. The custodians shall be responsible for the timely response
to any request for access to the public records, the release of the
public records of the Village, the conditions under which records
may be inspected and the collection of costs for the location and
reproduction of such records.
[Amended 8-31-2009 by Ord. No. 2009-03]
The Village President is hereby designated as deputy legal custodian
to act as legal custodian in the absence of the Clerk-Treasurer, the
Police Officer in Charge or the Fire Chief.
It is directed that all employees of the Village be informed,
in writing, of the designation of the legal custodians and the deputy
legal custodian of the public records of the Village. Employees shall
be further informed of the duties of the official legal custodian
and shall also be made aware of the other requirements and provisions
of this chapter.
All requests for the release, inspection and/or reproduction
of public records of the Village shall be directed or referred to
the legal custodians who are hereby vested with full legal power to
make all necessary decisions relative to the release, inspection and
reproduction of public records and are further granted all authority
necessary to carry out all duties and responsibilities required by
either the Wisconsin Public Records and Property Law or this chapter. The custodians shall establish hours
when persons shall have access to records. The Clerk-Treasurer shall
prepare and post a notice to the public regarding access to public
records, pursuant to § 19.34, Wis. Stats.
Whenever the Assessor, in the performance of the Assessor's
duties, requests or obtains income and expense information pursuant
to § 70.47(7)(af), Wis. Stats., or any successor statute
thereto, then such income and expense information that is provided
to the Assessor shall be held by the Assessor on a confidential basis,
except, however, that said information may be revealed to and used
by persons in the discharging of duties imposed by law; in the discharge
of duties imposed by office (including, but not limited to, use by
the Assessor in performance of official duties of the Assessor's
office and use by the Board of Review in performance of its official
duties); or pursuant to order of a court. Income and expense information
provided to the Assessor under § 70.47(7)(af), unless a
court determines that it is inaccurate, is, per § 70-47(7)(af),
not subject to the right of inspection and copying under § 19.35(1),
Wis. Stats.
The cost of photocopying shall be set by the Village Board.
It is intended that this fee schedule shall cover the payment of the
actual, necessary and direct costs incurred in locating a document
or in providing any person with a reproduction of any of the records
of the Village.
The records of the Village shall be retained and preserved by
the legal custodians, as required by all applicable laws, and no records
shall be destroyed without the prior written approval of the legal
custodian. Further, no record of the Village shall be destroyed after
the receipt of a request for such record until after the request is
granted or until any dispute concerning the request has been completely
and finally resolved.