The clerk of each multiple member body shall be responsible
for notifying the Town Clerk and the Mayor of the regularly scheduled
meetings and all special meetings. The notification shall also include
the location where each meeting will be held. The clerk shall also
file a notice of the time and place of each meeting with the Town
Clerk, who shall ensure posting of all meeting schedules, consistent
with the Open Meeting Law.
Each multiple member body may, by a majority vote of its membership,
establish a subcommittee for the purpose of addressing a particular
issue or issues. A report of the activities of any such subcommittee
shall regularly be made to the full multiple member body. Each subcommittee
so established shall observe laws relevant to the keeping of public
records, the Open Meeting Law, and any other laws as prescribed by
the Charter, by ordinance or by state law.
Copies of the minutes of all meetings of all multiple member
bodies shall be filed with the Town Clerk. The minutes of all executive
sessions of multiple member bodies shall be filed with the Town Clerk
as soon as possible following the date the minutes of those meetings
have been made public. This filing of minutes of meetings with the
Town Clerk is for the convenience of the public. Such filing shall
not be construed to be the official records of the multiple member
body. The official records shall continue to be maintained in the
custody of the person designated pursuant to MGL c. 66, § 6.