[R.O. 1992 § 115.620; Ord. No. 5608 § 1, 3-1-1982]
There is hereby created the position
of Finance Director.
[R.O. 1992 § 115.630; Ord. No. 5608 § 2, 3-1-1982]
The Finance Director shall be appointed
by the Mayor, with the advice and approval of a majority of the members
of the City Council.
[R.O. 1992 § 115.640; Ord. No. 5608 § 3, 3-1-1982]
The Finance Director shall be a qualified
voter under the laws and Constitution of this State. The candidate
for the position of Finance Director shall be chosen on the basis
of his/her executive and administrative qualifications with special
reference to his/her actual experience in, or his/her knowledge of,
accepted practice in respect to the duties of his/her position and
as set forth in this Article.
[R.O. 1992 § 115.660; Ord. No. 5608 § 5, 3-1-1982]
The person appointed to the position
of Finance Director shall file a corporate surety bond in the principal
sum of not less than twenty-five thousand dollars ($25,000.00) conditioned
upon full and faithful performance of his/her duties and the rendering
of full and proper accounts to the City for funds and property that
shall come into his/her possession or control. The cost of the bond
shall be paid by the City; however, should the Finance Director be
covered by a blanket bond to the same extent, an individual bond shall
not be required.
[R.O. 1992 § 115.670; Ord. No. 5608 § 6, 3-1-1982; Ord. No. 6421 § 1(C), 10-19-1987]
A.
The Finance Director shall have charge
of all financial records of the City and he/she shall:
1.
Assemble budget estimates of the
financial needs and resources of the City for each ensuing year.
2.
Assist the City Administrator in
preparing a program of activities within the financial power of the
City, embodying it in a recommended budget document with proper supporting
schedules and analyses.
3.
Keep books for and exercise financial
budgetary control over all City functions.
4.
Keep account from items of appropriation
contained in the City budget; recommend and prepare budget amendments
as appropriate.
5.
Keep the City Administrator advised
of the financial condition and future needs of the City and make recommendations
to improve the financial management of the City, including maintaining
an accurate cash flow projection and investing idle funds, if indicated.
6.
Manage the City's cash flow to maximize return in accordance
with the City's investment policy.
7.
Maintain the accounting system for
the City Government and each of its offices, departments and agencies.
8.
Account for all revenues, fees, licenses,
and permits collected by the City.
9.
Recommend the form of receipts, vouchers,
bills or claims and their purchasing procedures to be used by all
of the offices, departments, and agencies of the government.
10.
Examine all contracts, orders and
other documents by which the City Government incurs financial obligations,
having previously ascertained that money has been appropriated and
allotted and will be available when the obligations become due and
payable.
11.
Audit before payment all bills, invoices,
payrolls, debt service payments, and other evidences of claims, demands
or charges against the City and determine the regularity and correctness
of such claims, demands or charges.
12.
Prepare the payroll in accordance
with established policies and procedures.
14.
Review all purchase orders to determine
whether funds have been provided in the budget and/or whether the
purchase order is being processed in conformance with the provisions
of the purchasing policy of the City of Washington, which is on file
in the City offices.
15.
Maintain a manual of accounts and
related financial procedures.
16.
Prepare and ensure compliance with all City financial policies
established.
17.
Prepare and submit to the Mayor and
City Council a monthly budget report and a statement of all receipts
and disbursements in sufficient detail to show the financial condition
of the City.
18.
Prepare, as of the end of the fiscal
year, a complete financial statement and report of the City's affairs,
and assist with preparation and management of the City’s annual
audit.
19.
Assist the City Administrator in
insurance and risk management matters and ensure property is properly
protected.
20.
In regard to public utilities in
the City, ensure that all franchise receipts are timely collected
by the City.
21.
Review and monitor all State and
Federal grant project reimbursements and expenditures.
22.
Direct and review all utility billing
activities.
23.
Prepare and submit other reports
as may be requested.
24.
Perform the duties as specified by
the City Administrator.
