The purpose of this article is to establish a formal process
for acceptance and documentation of donations made to the City. This
article provides guidance when individuals, community groups and businesses
wish to make donations to the City. The City Manager shall have the
authority to promulgate rules, regulations and guidelines regarding
donations in accordance with this article.
Donations may be designated or undesignated and may be offered
in the form of cash, real or personal property. "Designated donation"
means those donations that the donor specifies for a particular City
department, location or purpose. "Undesignated donation" means those
donations that are given to the City for an unspecified use.
Designated donations may only be accepted when their purpose
is lawful and consistent with the City's goals and objectives and
in the best interest of the City. The City must always consider the
public trust and comply with all applicable laws when accepting donations.
All undesignated donations to the City, including offers to
employees related to the City, shall immediately be submitted for
consideration for acceptance. Based on the value of the donation offered
as outlined below, appropriate City staff shall review every donation
and determine if the benefits to be derived warrant acceptance of
the donation.
A. Offers
of donations of cash or items valued at $10,000 or below may be accepted
by the City Manager.
B. Offers
of donations of cash or items valued at more than $10,000 may be accepted
only when presented with a written agreement consistent with these
guidelines and approved by the City Council.
Based on the value of the donation offer as outlined in §
102-28, appropriate City staff will review the conditions of any designated donation and determine if the benefits to be derived warrant acceptance of the donation. Criteria for the evaluation include, but are not limited to:
A. Consideration
of an immediate or initial expenditure is required in order to accept
the donation.
B. The potential
and extent of the City's obligation to maintain, match, or supplement
the donation.
The City of Crystal Lake reserves the right to decline any donation
if, upon review, acceptance of the donation offer is determined, in
the sole discretion of the City, to not be in the best interests of
the City.