City of Crystal Lake, IL
McHenry County
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Table of Contents
Table of Contents
[HISTORY: Adopted by the City Council of the City of Crystal Lake as amended 5-17-2005 by Ord. No. 5938 (Art. II, Ch. III, Section E, of the 1993 Code). Subsequent amendments noted where applicable.]
GENERAL REFERENCES
Divisions and departments — See Ch. 33.
Officers and employees — See Ch. 89.
A. 
Establishment. There is hereby created the Board of Fire and Police Commissioners for the City of Crystal Lake. It shall consist of three members, who shall be appointed by the Mayor with the consent of the City Council.
B. 
Terms of office. Terms of office for members of the Board of Fire and Police Commissioners shall be three years and until their respective successors are appointed and have qualified. The terms of office shall be staggered, with the result that only one member shall begin a three-year term in any given year. A vacancy in an unexpired term shall be filled by appointment for the remainder of that term.
C. 
Qualifications. Members of the Board of Fire and Police Commissioners shall meet such qualifications as may be required by ordinances of the City and the Illinois Compiled Statutes.
D. 
Powers and duties.
[Amended 2-5-2008 by Ord. No. 6324; 3-4-2014 by Ord. No. 7005; 5-19-2015 by Ord. No. 7128]
(1) 
Adoption of Division 2.1.[1] The Board of Fire and Police Commissioners shall have such powers and duties as may be prescribed by ordinances of the City and in the provisions of Division 2.1, Board of Fire and Police Commissioners, of the Illinois Municipal Code (Chapter 65 of the Illinois Compiled Statutes): 5/10-2.1-1, 5/10-2.1-2, 5/10-2.1-3, 5/10-2.1-10, 5/10-2.1-11, 5/10-2.1-15, 5/10-2.1-16, 5/10-2.1-17, 5/10-2.1-18, 5/10-2.1-19, 5/10-2.1-20, 5/10-2.1-21, 5/10-2.1-22, 5/10-2.1-23, 5/10-2.1-24, 5/10-2.1-25, 5/10-2.1-26 (as applicable to this chapter) and 5/10-2.1-29. In addition, 5/10-2.1-5, Rules-Publications, is adopted, except pursuant to the applicable collective bargaining agreement such section shall only apply to promotions and the conduct of hearings on charges brought against certain members of the Police and Fire Rescue Departments and not the conduct of examinations for original appointments.
[1]
Editor's Note: See ILCS Ch. 65, Act 5, Art. 10.
(2) 
Exceptions. The City adopts the regulations, provisions, penalties, conditions and terms in each section of Division 2.1 as provided in Subsection D, except as follows:
(a) 
Section 5/10-2.1-15: Sworn police officers (as appropriate per applicable collective bargaining agreements) on the promotional eligibility register selected for supervisory positions shall serve on a probationary basis for a period of 12 months. If the sworn officer does not meet the qualifications as established or fails in his or her performance of the functions of the supervisory position during the probationary period, the Chief may demote the sworn officer to the rank previously held without loss of seniority. If warranted, the City has the right to seek the sworn member's dismissal as provided in Division 2.1.
(b) 
Section 5/10-2.1-17: The Board of Fire and Police Commissioners may discharge, demote or suspend certain sworn members not exceeding 30 days without pay. Except as otherwise provided by an applicable collective bargaining agreement, the appropriate Chief may suspend, without pay, certain sworn staff members up to 10 calendar days. The Board of Fire and Police Commissioners shall be notified in writing of any such suspension. Any sworn member so suspended may appeal the suspension to the Commissioners within five calendar days after such suspension has been issued.
E. 
Bond. Each member of the Board of Fire and Police Commissioners shall furnish bond as required by Illinois Compiled Statutes.
A. 
Establishment. There is hereby created the Board of Local Improvements for the City of Crystal Lake. It shall consist of not less than three nor more than five members, appointed by the Mayor with the consent of the City Council.
B. 
Membership. The Board of Local Improvements shall consist of those persons appointed by the Mayor and City Council; provided, however, that in the event such officers are not provided for by ordinance of the City, the Board shall consist of the Mayor and City Council. The Mayor shall be President of the Board.
C. 
Duties. The Board of Local Improvements shall perform such duties as may be prescribed by ordinance of the City or the Illinois Compiled Statutes.
A. 
Crystal Lake Public Library. There is hereby established the Crystal Lake Public Library.
B. 
Establishment of Board. There is hereby created the Board of Library Directors for the City of Crystal Lake. It shall consist of nine directors chosen from City residents, who shall be appointed by the Mayor with the consent of the City Council. Not more than one member of the City Council shall be at any one time a member of the Board of Library Directors.
C. 
Term of office. The term of office for Library Directors shall be three years or until their respective successors are appointed and qualified. The terms of office shall be staggered, with three members appointed before July 1 of each year.
D. 
Powers and duties. The Board of Library Directors shall have the following powers and duties:
(1) 
The Board of Library Directors may make and adopt such bylaws, rules and regulations, for their own guidance and for the government of the library as may be expedient, but not inconsistent with ordinances of the City or the Illinois Compiled Statutes,
(2) 
The Board of Library Directors shall have exclusive control over the expenditure of all moneys collected and deposited to the credit of the Library Fund. The Director of Finance of the City shall be the custodian of the Library Fund.
(3) 
The Board shall have exclusive control of the construction of any Library building and of the supervision, care and custody of the grounds, rooms or buildings constructed, leased or set apart for that purpose.
(4) 
The Board shall have the power to purchase or lease real or personal property, and to construct an appropriate building or buildings for the use of the library, subject to the approval of the Mayor and City Council.
(5) 
The Board of Library Directors may, subject to the approval of the Mayor and City Council, remodel or reconstruct a building erected or purchased by the Board, when such building is not adapted to its needs.
(6) 
The Board shall have the power to sell or otherwise dispose of any real or personal property that it deems no longer necessary or useful for library purposes, provided that the Mayor and City Council shall have the first right to purchase such property.
(7) 
The Board of Library Directors may contract with any library association, school board, or any city, village, incorporated town, township, county, or district library board in the State of Illinois for furnishing or receiving library service, including but not limited to contracts for such library services as participants in any library formed pursuant to law and as participants in interstate library compacts, and to contract to supply library services and for the expenditure of any federal or state funds made available to any county, municipality, township or to the State of Illinois for library purposes.
(8) 
The Board shall have the power to enter into contracts and to take title to any property acquired by it for library purposes by the name and style of "The Board of Library Directors of the City of Crystal Lake," and by that name to sue and be sued.
(9) 
The Board of Library Directors may exclude from the use of the library any person who willfully violates the rules prescribed by the Board.
(10) 
The Board of Library Directors shall have such other powers and duties as may be prescribed by ordinances of the City or the Illinois Compiled Statutes.
E. 
Reports. The Board of Library Directors shall make a report of the financial condition of the library within 30 days after the expiration of each fiscal year. Such report shall be itemized in the manner prescribed by the Illinois Compiled Statutes. The Board shall also make such other reports as may from time to time be requested by the Mayor and City Council.
F. 
Budget request. The Board of Library Directors shall prepare an annual budget request and submit the same to the Budget Director on or before February 1 of each year.
A. 
Appointment; membership. The Planning and Zoning Commission for the City of Crystal Lake shall consist of nine members, all of whom shall have the power to vote and all of whom shall be residents of the City of Crystal Lake. They shall be appointed by the Mayor on the basis of their particular fitness for their duty on said Planning and Zoning Commission, subject to the approval of the City Council. The Mayor shall be an ex officio member of said Planning and Zoning Commission, with no power to vote.
B. 
Terms of office. The members of the Planning and Zoning Commission shall be appointed for the following terms: The initial nine members are to serve respectively for the following terms: three for one year, three for two years and three for three years, the successor to each member so appointed to serve for a term of four years.
C. 
Powers and duties. The Planning and Zoning Commission shall have the following powers and duties:
(1) 
To prepare and recommend to the City Council a Comprehensive Plan for the present and future development or redevelopment of the municipality. Such plan may be adopted in whole or in separate geographical or functional parts, each of which, when adopted, shall be the official Comprehensive Plan, or part thereof, of that municipality. This plan may include reasonable requirements with reference to streets, alleys, public grounds, and other improvements hereinafter specified. The plan, as recommended by the Planning and Zoning Commission and as thereafter adopted by the Mayor and City Council may be made applicable, by the terms thereof, to land situated within the corporate limits of said City and contiguous territory not more than 1 1/2 miles beyond said corporate limits and not included in any municipality. Such plan may be implemented by ordinances 1) establishing reasonable standards of design for subdivisions and for resubdivisions or unimproved land and areas subject to redevelopment in respect to public improvements as herein defined; 2) establishing reasonable requirements governing the location, width, course, and surfacing of public streets and highways, alleys, ways for public service facilities, curbs, gutters, sidewalks, streetlights, parks, playgrounds, school grounds, size of lots to be used for residential purposes, stormwater drainage, water supply and distribution, sanitary sewers and sewage collection and treatment; and 3) may designate land suitable for annexation to the municipality and the recommended zoning classification for such land upon annexation.
(2) 
To review and make recommendations to the City Council, after holding a public hearing on petitions for preliminary planned unit development (PUD), in accordance with the rules and standards prescribed by Chapter 650, Zoning, and Illinois Compiled Statutes. The Commission shall hold a public meeting and, upon its conclusion, shall continue the matter to a date certain, at which time the Commission shall hold a public hearing on the matter. At the conclusion of the public hearing, the Commission shall make a recommendation to the City Council with regard to the petition. The petitioner shall be required to attend both the public meeting and the public hearing. City staff shall review the exterior architectural aesthetics of a PUD development project, using the design guidelines proposed by the Planning and Zoning Commission and approved by the City Council as a basis for their discussion and recommendation. The City staff shall make a recommendation to the Planning and Zoning Commission for consideration at the Commission's meetings.
[Amended 2-20-2007 by Ord. No. 6161]
(3) 
To review and recommend to the City Council, after holding a public hearing on petitions for:
(a) 
Map amendments (rezonings).
(b) 
Special use permits.
(c) 
Text amendments to the Zoning Ordinance.
(d) 
Zoning Ordinance variations.
(e) 
Final PUD amendments.
(4) 
To review and recommend to the City Council, after holding a public meeting on applications for:
(a) 
Preliminary and final plats of subdivision.
(b) 
Chapter 600, Subdivision of Land, variations.
(c) 
Comprehensive Plan amendments.
(d) 
Final planned unit developments.
(5) 
To hear, review and comment on conceptual PUD plans, after holding a public meeting, in accordance with § 650-65E(2) of the Crystal Lake Zoning Ordinance.
(6) 
To hear any appeals in a public hearing as enumerated in § 650-71 of the Crystal Lake Zoning Ordinance and to render a decision thereon.
(7) 
To hold public meetings and public hearings and review and make recommendations to the City Council as required by the provisions of the Crystal Lake Zoning Ordinance and Illinois Compiled Statutes.
(8) 
To hear and make recommendations to the City Council on all matters referred to it, and to perform such functions as may be requested of it.
D. 
Improvements. The City Clerk may furnish the Planning and Zoning Commission for its consideration a copy of all ordinances, plans and data relative to public improvements of any nature. The Planning and Zoning Commission may report in relation thereto if it deems a report necessary or advisable, for the consideration of the City Council.
E. 
Quorum. The following requirement must be met to constitute a quorum: the presence of five or more voting members of the Planning and Zoning Commission.
F. 
Compensation and expenditures. The Commission shall receive $50 for each scheduled Planning and Zoning Commission meeting at which they are in attendance. The Commission may at the discretion of the City Council employ necessary help whose salaries, wages and other necessary expenses shall be provided for by adequate appropriation made by the City Council from public funds. If said Planning and Zoning Commission shall deem it advisable to secure technical advice or services, it may be done upon authority from the City Council and appropriations by the City Council therefor.
[Amended 12-6-2005 by Ord. No. 6014]
A. 
Establishment. There is hereby created the Board of Trustees of the Police Pension Fund for the City of Crystal Lake. It shall consist of five members, a majority of whom shall be residents of the City of Crystal Lake. Of those five members, two shall be appointed by the Mayor, two shall be elected from the regular police force by the active members thereof, and one shall be elected by and from among the beneficiaries of the fund.
B. 
Terms of office.
(1) 
Appointed members. The term of office for appointed members of the Board shall be two years, or until their respective successors are appointed and qualified. The terms of office shall be staggered with one member appointed before the second Tuesday in May of each year.
(2) 
Elected members. The term of office for elected members of the Board shall be two years, beginning on the second Tuesday of the first May following their election. Elections shall be held biennially on the third Monday in April, in the manner prescribed by the Illinois Compiled Statutes.
C. 
Powers and duties. The Board of Trustees of the Police Pension Fund shall have such powers and perform such duties as may be prescribed by ordinances of the City or the Illinois Compiled Statutes.
[Amended 2-20-2007 by Ord. No. 6161]
There is hereby created the Board of Trustees of the Crystal Lake Fire Fighters' Pension Fund. Effective April 3, 2006, the Board of Trustees shall consist of five members. The Mayor shall appoint two members of the Board. Two members of the Board shall be active participants of the pension fund who are elected from the active participants of the fund. One member of the Board shall be a person who is retired under the Firemen's Pension Fund Act of 1919. In the event that there are no retired fire fighters willing to serve on the Board, an additional active fire fighter shall be elected to the Board.[1]
[1]
Editor's Note: Former §§ 2.68, Electrical Commission, and 2.69, Arts Commission, which immediately followed this subsection, were deleted 2-20-2007 by Ord. No. 6161.
A. 
The Mayor and City Council formally establishes an Economic Development Committee for the City of Crystal Lake.
B. 
The Economic Development Committee shall be a continuation of the Economic Development Committee program currently in existence in the City of Crystal Lake.
C. 
The membership in the Economic Development Committee is hereby restructured as follows:
(1) 
The Committee shall consist of nine voting members.
(2) 
The Crystal Lake Chamber of Commerce will nominate one Committee member; the Main Street Program will nominate one Committee member; and seven at-large members who will be nominated by Council members of the City of Crystal Lake.
(3) 
The at-large members shall be subject to the approval by a majority vote of the Mayor and City Council of the City of Crystal Lake.
D. 
Terms.
(1) 
The terms of the members of the initial Committee shall be as follows:
(a) 
Three for one-year terms;
(b) 
Three for two-year terms;
(c) 
Three for three-year terms.
(2) 
The selection of the terms shall be at the first meeting of the Committee by lot of the members. All subsequent terms shall be for three-year terms. The initial terms of the members shall run through September 30, 1998, after which all subsequent terms shall commence on October 1.
E. 
Members of the Crystal Lake Economic Development Committee need not reside within the City limits of the City of Crystal Lake.
F. 
The members of the Crystal Lake Economic Development Committee shall elect a Chairperson who will serve for one year from the date of election. In each year thereafter, the Committee shall elect a Chairperson on an annual basis. The Committee may elect a Secretary. Requests for clerical and secretarial services, when required, shall be made through the designated liaison to the Committee.
G. 
The City Manager shall designate a staff member who shall attend the meetings of the Crystal Lake Economic Development Committee to act as a liaison between the City Council and Committee and to provide existing information to the Committee. The Crystal Lake Economic Development Committee is established primarily to provide recommendations for the expansion and retention of existing businesses and industries within the City of Crystal Lake as provided for by City ordinances, policies or direction by a majority of the elected members of the Mayor and City Council.
H. 
As part of the mission of the Crystal Lake Economic Development Commission, the Council requests that the following be considered or developed:
(1) 
To review the Comprehensive Plan amendments, legislative initiatives and proposed ordinances and provide evaluation and direction.
(2) 
To act as a source for business leads that will be brought to the attention of the City's liaison as designated by the City Manager. It may also be responsible for providing information to staff relative to business development situations perceived or real affecting the business climate within the City.
(3) 
To develop and maintain a listing of vacant and improved nonresidential commercial and industrial business sites within the City of Crystal Lake.
(4) 
To assist the Crystal Lake Chamber of Commerce in developing and maintaining an inventory of nonresidential commercial and industrial business sites within the planning jurisdiction of the City of Crystal Lake.
(5) 
To develop and maintain inventory of government sponsored business grants and loans along with other benefits available to those operating within the City.
(6) 
To determine the desirability of an EDC section under the City's home page promoting Crystal Lake's business environment and to develop the general content thereof.
(7) 
To recommend the creation of multimedia presentations promoting Crystal Lake's business opportunities.
(8) 
To develop a proposal to promote quarterly Economic Development Committee luncheons.
(9) 
To develop regularly scheduled progress reports to the City Council.
(10) 
Such matters as may be recommended by the Committee and approved by the Mayor and City Council.
(11) 
Such other matters as may be referred to the Committee by the Mayor and City Council.
(12) 
Such other matters as may be referred to the Committee by the City staff.
I. 
The Committee members shall be bound by ethics policies, as may be established from time to time by the Mayor and City Council.
[Added 5-18-1999 by Ord. No. 5157]
A. 
Composition. The Senior's Committee shall be composed of 11 voting and two ex officio members as follows:
(1) 
Seniors.
(a) 
Six senior citizens who reside within the municipal boundaries of the City of Crystal Lake.
(b) 
Five senior citizens who reside within the boundaries of the Crystal Lake Park District. Said members may, but need not, qualify for membership under Subsection A(1)(a) as residents of the City of Crystal Lake.
(2) 
Ex officio members.
(a) 
One ex officio representative from the Crystal Lake City Council. The City Council shall appoint the Mayor of Crystal Lake to serve as the representative of the Council, unless the Mayor declines the position, in which case the City Council, in its discretion, shall appoint one City Council person to serve as the representative of the Council.
(b) 
One ex officio representative from the Crystal Lake Park District Board. This representative shall be the President of the Crystal Lake Park District Board, unless the President declines the position, in which case the Park Board, in its discretion, shall appoint one Board member to serve as the representative of the Park Board.
B. 
Terms of office. Each voting member of the Senior's Committee shall serve a three-year term expiring on June 30, except that upon creation of the Committee, four of the members shall be appointed to a three-year term, four of the members shall be appointed to a two-year term and three of the members shall be appointed to a one-year term. Ex officio members shall serve a one-year term.
C. 
Appointment procedure. The voting members of the Committee shall be nominated by the Mayor or City Council and approved by the City Council, except that, in creating the Committee, the Mayor shall have the sole nominating authority for five of the voting members subject to the approval of the City Council (two three-year terms, two two-year terms and one one-year term) and the Mayor or City Council shall have the authority to nominate the remaining six members.
D. 
Chairperson. The Chairperson of the Committee shall be one of the voting members of the Committee and shall be selected by a majority vote of the sitting members of the Committee, except that, on creation of the Committee, the Mayor shall select one of the members of the Committee to serve as the Chairperson. The Chairperson shall serve in that capacity for one year or until the term expires, whichever is less.
E. 
Function. The Senior's Committee shall receive input from senior citizens in the community, identify and discuss problems and issues facing senior citizens in and around the community and shall formulate prospective solutions to those issues and problems through presentations and proposals to be reviewed and acted upon by the City Council or other appropriate public body. The Committee and its Chairperson shall serve as a liaison between the Council and senior population and shall also encourage senior participation in local government.
F. 
Meetings/reports to Council. The Senior's Committee may meet bimonthly on the first and third Mondays of each month or as necessary. The meetings shall be open to the public and shall be held at the Crystal Lake Municipal Complex. The Chairperson of the Committee shall appear at a regularly scheduled City Council meeting as needed to present a Senior Committee's report concerning issues identified by the Committee.
G. 
Definition of senior citizen. For purposes of this article the term "senior citizen" or "senior" shall mean any person who has reached the age of 60 years.
[Added 2-20-2007 by Ord. No. 6161; amended 12-1-2009 by Ord. No. 6520; 1-3-2017 by Ord. No. 7340]
A. 
Foreign fire insurance tax.
(1) 
Imposition of tax. Pursuant to Section 11-10-1 of the Illinois Municipal Code, 65 ILCS 5/11-10-1, the City hereby sets the rate of the foreign fire insurance tax as 0.00%, to be imposed upon every corporation, company, and association which is not incorporated under the laws of the State of Illinois and which is engaged in effecting fire insurance within the corporate limits of the City based upon the gross receipts received from fire insurance upon property situated within the corporate limits of the City (the "FFI tax").
[Amended 8-1-2017 by Ord. No. 7385]
(2) 
Purpose of tax. The FFI tax is imposed for the exclusive purpose of providing for the maintenance, use, and benefit of the Fire Rescue Department of the City (the "Department'). For purposes of this § 11-9, an expenditure of FFI tax moneys shall be deemed to be for "the maintenance, use, and benefit of the Department" only if used for:
(a) 
The acquisition or maintenance of fire-fighting equipment under the control of and on the premises of the Department;
(b) 
The acquisition or maintenance of training or conditioning equipment under the control of and on the premises of the Department to be used by firefighters of the Department;
(c) 
The acquisition or maintenance of equipment of the fire house under the control of and on the premises of the Department for the general benefit of firefighters;
(d) 
The payment of training or certification fees for the Department or its sworn members (but only to the extent such training or certification is expressly authorized by the Chief of the Department);
(e) 
The cost for any bond required pursuant to this § 11-9;
(f) 
Costs of collection by the City of FFI taxes or any audit of the FFI tax fund by the City; and
(g) 
Such other expenditures authorized by the Board (as hereinafter defined) and approved by resolution of the City Council;
(the foregoing hereinafter being referred to as an "authorized expenditure"). No authorized expenditure shall be for the benefit of any individual. FFI tax moneys shall not be expended except for authorized expenditures approved by the Board in accordance with this § 11-9.
B. 
Tax fund. Unless otherwise expressly provided pursuant to a resolution of the City Council, a City of Crystal Lake "FFI Tax Fund" is hereby created, and all revenue received by the City and appropriated to the Board's Treasurer from the FFI tax shall be deposited in the FFI Tax Fund and shall be held and expended in accordance with this § 11-9, as well as the City procurement policies.
C. 
Foreign Fire Insurance Tax Board. The City of Crystal Lake Foreign Fire Insurance Tax Board (hereinafter the "Board") is hereby created to oversee the lawful expenditure of FFI tax moneys.
(1) 
The Board shall consist of seven Trustees: the Chief of the Department, who shall hold office by virtue of rank, and six members, who shall be elected at large each December in even-numbered years by the members of the Department. Each Trustee shall serve a term of two years or until his/her successor is duly elected and qualified. If there is an insufficient number of candidates to fill all these positions, the Board may operate with fewer than seven members, but not fewer than four Trustees. Any vacancy that may occur shall be filled for the balance of the unexpired term by a special election called by the remaining members of the Board.
(2) 
The members of the Board shall annually elect officers; from these officers shall be selected a Chair and a Treasurer. The Board may elect a Vice-Chair and Secretary.
(3) 
The Trustees of the Board shall be authorized to make rules with respect to Board procedures and the management of the FFI tax money appropriated to the Board; provided, however, that such rules shall not be inconsistent with the provisions of this § 11-9.
D. 
Procedure for use and accounting of tax fund.
(1) 
If the FFI tax moneys are held in the FFI Tax Fund, the City Director of Finance shall provide the Treasurer of the Board a monthly accounting of receipts and expenditures of the fund.
(2) 
If the moneys are held in an independent account pursuant to a resolution of the City Council, the Treasurer of the Board shall provide the Board and the City's Director of Finance with a monthly account of receipts and expenditures of the fund, within 10 days after the close of the previous month.
(3) 
By the 7th of November of each year, the Board's Trustees shall approve a preliminary listing of the planned annual expenditures of the FFI tax moneys expected to be received, and shall promptly forward same to the City Manager and Director of Finance. Planned annual expenditures shall be limited to authorized expenditures as defined in this § 11-9.
(4) 
The Board's Trustees, no later than the 14th of January of every year, shall adopt a budget of proposed expenditures (for the upcoming fiscal year) of the moneys expected to be received from the FFI tax, and shall promptly forward same to the City Manager and Director of Finance. The final budget may be amended at any time by a majority of Trustees of the Board, prior to final adoption and consistent with established practice. Expenditures shall be made only for items specifically described in the final version as originally adopted or subsequently amended by the Board, and shall be limited to authorized expenditures as defined in this § 11-9.
(5) 
Any expenditure made from the FFI tax moneys shall be made in accordance with City ordinances, rules, regulations, purchasing guidelines, and practices governing the procurement of goods and services as amended from time to time. In addition, consistent with the authority of the Board and the audit responsibilities of the City, expenditures of moneys from the FFI Tax Fund shall require the co-signatures of the Board's Treasurer and the City's Finance Director in accordance with the requirements of this § 11-9.
(6) 
The Board's Treasurer shall provide a bond to the City in an amount equal to $50,000 to ensure the faithful performance by the Treasurer of duties imposed by law and the Board. The bond, the form and content of which shall be approved by the Mayor, shall be conditioned on the faithful performance by the Treasurer of his/her duties, and shall indemnify the City and the FFI Tax Fund for any loss by reason of any neglect of duty or any act of the Treasurer.
[Amended 10-17-2017 by Ord. No. 7401]
(7) 
To the extent allowed by law, the Board's Treasurer shall be responsible for paying the service charge levied by the Illinois Municipal League for the collection of the foreign fire insurance tax from the proceeds of that tax, provided that the service charge has not already been retained by the Illinois Municipal League prior to disbursement of the tax.
(8) 
At no time shall the actions of the Board or its officers interfere with the rights of the Chief of the Department, the composition of the Department, or the Board of Fire and Police Commissioners, or in any way impede the ordinary operation of the Department. The City retains the right to withhold approval of any proposed expenditure of FFI tax moneys for anything other than authorized expenditures approved by the Board.
(9) 
As part of the annual municipal audit, the FFI Tax Fund (or any other account in which FFI tax moneys are authorized to be deposited) shall be audited to verify the funds have been expended by the Board only for authorized expenditures approved by the Board. Unless included in the fees for the general audit of the City's finances, the cost of such audit is the responsibility of the Board payable from the FFI tax moneys. The Board Treasurer shall cause to be completed an annual financial report of the FFI Tax Fund and shall submit the same to the Board for approval. The Board Chair shall submit the financial records of the Board to the City Director of Finance for an annual audit.
E. 
Limitation on debt and expenditures. Without the express authorization of the City Council, the Board shall not be permitted to incur debt or to enter into any contract or agreement for maintenance of existing equipment or for new equipment in excess of the unencumbered funds currently on deposit in, and authorized for expenditure from, the FFI Tax Fund at the time of execution of such contract or agreement.
F. 
Open Meetings Act procedures. All meetings of the Board shall be held in accordance with the provisions of the Illinois Open Meetings Act, as may be amended from time to time, and the Board shall annually publish its regular meeting schedule, which shall include the location and time of all regular meetings. Meetings will be scheduled per the bylaws of the Board. Special meetings may be called by the Chair or at least three members of the Board. An agenda shall be published for all meetings, and during all such meetings, the Chair shall preside, or, in the absence of the Chair, the Vice Chair or Treasurer shall preside. The Chair of the Board shall cause to be kept a complete record of the proceedings of each meeting of the Board.
G. 
Annual report. The Board shall, on or before May 31 of each year, make and file with the City Clerk an annual report of the activities of the Board during the prior year ended April 30, including a full and detailed account of all receipts and disbursements made from the FFI Tax Fund during the City's fiscal year ended immediately prior to the filing of such report. The FFI Tax Fund and all records relating thereto shall be subject to and part of the annual audit of the City.