As used in this Chapter, the following terms shall have the
meanings ascribed to them:
CONTRACTUAL SERVICES
Personal services, all telephone, gas, water, electric light
and power services, towel and cleaning services, leases for all grounds,
buildings, offices or other space required by the using agency and
the rental, repair or maintenance of equipment, machinery and other
City-owned personal property. The term shall not include insurance,
professional and other contractual services which are in their nature
often unique and not subject to normal competitive bidding.
COOPERATING AGENCY
Any department, agency, commission, bureau or other unit
in the City Government not under the direction and control of the
Board of Aldermen or in any other governmental unit whether school
district, special authority, other municipality, County or otherwise
which cooperates with the City through its Director of Purchasing
in purchasing any items covered by this Chapter.
SUPPLIES
All supplies, materials, equipment, commodities and capital
outlays.
USING AGENCY
Any department, agency, commission, bureau or other unit
in the City Government using supplies or procuring contractual services
as provided for in this Chapter and which shall be under the direction
and control of the Board of Aldermen.
Any purchase order or contract within the purview of this Chapter
in which any officer or employee of the City is financially interested,
directly or indirectly, shall be void unless the Board of Aldermen
waives compliance with this Section before the execution of a purchase
order or contract. The Board of Aldermen shall waive this Section
only when the best interests of the City require such action and the
laws of the State do not prohibit the transaction. The City Administrator
shall immediately report to the Board any information that he/she
has or that comes to his/her attention that would indicate any such
interest either before or after a purchase has been made.
The Director of Purchasing and each officer and employee of
the City is expressly prohibited from accepting, directly or indirectly,
from any person to which any purchase order or contract is or might
be awarded any rebate, gift, money or anything of value whatsoever,
except where given for the use and benefit of the City.
All purchases and contracts for supplies and contractual services,
and all sales of personal property which has become obsolete and unusable
shall, except as expressly provided in this Chapter, be based wherever
possible on competitive bids.
No resolution or ordinance shall finally be passed approving
any contract for supplies or contractual services (except for professional
services) unless such resolution or ordinance shall contain the endorsement
of the City Administrator on the face thereof indicating that proper
purchasing procedures have been followed.