There hereby is created a Recreation Department in the Borough
of Madison. The Recreation Department shall have as its purpose to
maintain, promote and facilitate use of Borough-owned parks and recreational
facilities and to provide both passive and active recreational programs,
including, but not limited to, athletics and related physical programs.
There shall be a Borough of Madison Recreation Department, the
head of which shall be the Recreation Director. With guidance from
the Borough Administrator and the Recreation Advisory Committee, the
Recreation Director shall: administer and operate athletic fields
and facilities for indoor and outdoor sports, athletics, and recreational
programs for children and adults; support and administer cultural
and recreational programs, activities, and organizations; and administer
and enforce all rules, ordinances, and regulations relating to Recreation
Department activities.
The Madison Recreation Department shall control all lands, playgrounds
and recreation places in a safe and wholesome condition for use. Suitable
rules, regulations, and by-laws for the care of Borough property,
for the conduct of all such persons while on or using such property,
and any other appropriate regulations pertaining to Borough Recreation
Programs shall be adopted by the Recreation Department with the advice
and consent of the Borough Administrator and the Borough Attorney.
Any person who shall violate any such rules, regulations, or by-laws
shall be adjudged to be a disorderly person.
The Borough of Madison reserves the right to establish additional
policies and procedures as they determine in their absolute discretion.
[Added 12-19-2019 by Ord. No.
59-2019]
A. Establishment. The Recreation Advisory Committee is hereby established
to be known as "the Recreation Advisory Committee of the Borough of
Madison" (hereafter referred to as "the Committee"). The Committee
shall consist of 12 members.
B. Purpose and responsibilities.
(1)
To make recommendations to the Mayor and Council regarding the
needs of recreational activities conducted by the Borough and assist
in the coordinating of existing programs of various organization and
for planning future recreational needs.
(2)
The Committee will provide information to the Mayor and Council
on these special needs.
(3)
The Committee will submit a report to the Mayor and Council
at the end of each calendar year, concerning ongoing activities. In
addition, the Committee shall regularly circulate to the Mayor and
Council copies of its meeting minutes. All records, reports and data
shall be available to the Council for inspection at any time.
(4)
The Committee will hold a minimum of four public meetings annually
which shall be open to the public pursuant to the Open Public Meetings
Act and shall take place at the Hartley Dodge Memorial unless
otherwise noted.
C. Membership.
(1)
Membership shall consist of representative of recreation groups
listed in the annual resolution recognize the primary sport recreational
groups and organizations within the Borough of Madison. All members
of the Committee shall serve without compensation. The Committee shall
be comprised of the following persons, appointed by the Mayor with
the advice and consent of Council:
(a)
One liaison member of the Council (ex officio).
(b)
Regular members, who are residents of the Borough, representative
of recreation groups appointed at the annual reorganization meeting
of the Mayor and Council and listed in the resolution recognized as
the primary sport recreational groups and organizations.
(c)
Recreation Director (ex officio).
(2)
The Committee shall have the right to appoint nonvoting advisory
members with special abilities and expertise beneficial to the Committee's
objectives.
D. Voting powers, quorum and limitation of powers.
(1)
A majority of the voting members of the Committee shall constitute
a quorum.
(2)
The Committee is specifically prohibited from exercising any
power of condemnation or eminent domain, from pledging the credit
of the municipality and from creating any debt against the municipality.
E. Borough departmental assistance.
(1)
General. Subject to limitations as may hereinafter be determined
by the Mayor and Council, in so far as may be practicable, the employees
and professional staff of the Borough of Madison, including the Borough
Attorney, shall be available to assist the Committee in the performance
of its duties.
(2)
Procedure. All requests for employee or professional staff assistance
shall be made through the Borough Administrator. Any project that
requires substantial assistance from the Borough staff and professionals
shall be reviewed by the full Committee and said assistance shall
be approved by the Council prior to commencement of the project.
F. Terms of office.
(1)
The Council liaison shall serve annually.
(2)
The 12 resident members and Recreation Director (ex officio)
shall serve for a term of one year.
(3)
The Mayor shall, initially, designate one of the members as
Chairperson, and the Committee shall select a Secretary to record
minutes. Thereafter, in subsequent years, the Committee shall annually
select a Chairperson and Secretary. The Chairperson shall call the
initial meeting of the Committee within 30 days of the adoption of
this chapter. Thereafter, the Committee shall establish its meeting
schedule, which shall be duly published.
G. Vacancies. Any vacancy occurring by reason of the death, resignation
or removal of any member shall be filled for the unexpired term by
the Mayor with advice and consent of the Council. In the event that
the Mayor fails to make a nomination at least 15 days prior to the
date of the second regular public meeting of the Council after a position
becomes vacant or the Borough Council fails to confirm a nomination,
then the appointment shall be made by the Borough Council by the vote
of a majority of the members present at the meeting, provided that
at least three affirmative votes shall be required, with the Mayor
to have no vote thereon except in the case of a tie.
H. Reporting responsibilities. The Committee shall submit an annual
report to Mayor and Council.
I. Conflict of interest.
(1)
Disclosure of interest. No Committee member shall have or shall
acquire any interest, direct or indirect, personal or financial, in
any project which the Committee is promoting or in any contract or
proposed contract for materials or services or in any lease, mortgage,
sale or contract of any nature whatsoever relating to any such project
or to the Committee without forthwith making written disclosure to
the Committee of the nature and extent of the interest. Such disclosure
shall be entered in writing upon the minutes of the Committee.
(2)
Voting. No Committee member having an interest as described
herein shall vote on matters directly relating to such interest.
If any section, provision or any other part of this chapter,
or the application of any such provision to any person or circumstances,
shall be adjudged unconstitutional or invalid, the remainder of this
chapter to the extent it can be given effect or the application of
such provision to person or circumstances other than those to which
it is held invalid shall not be affected thereby, and to this extent
the provisions of this chapter are severable.
All ordinances or parts of ordinances which are inconsistent
with the provisions of this chapter are hereby repealed, but only
to the extent of such inconsistencies.
This chapter shall take effect on July 1, 2015.