[HISTORY: Adopted by the Town Board of the Town of Victor 7-27-2015 by L.L. No. 5-2015. Amendments noted where applicable.]
The Economic Development Advisory Committee was established
on July 1, 2014, to serve the Town of Victor.
A.
The powers and duties of the Committee are advisory in nature only.
B.
To advise, assist and support the Director of Economic Development,
Town Board, Planning Board and Zoning Board of Appeals in matters
pertaining to economic development initiatives.
C.
To promote economic development initiatives throughout the Victor
business community.
D.
To provide feedback received from Advisory Committee member business
networks regarding concerns, new initiatives, and general public input
to the group for discussion.
E.
To contribute knowledge/best practices as it relates to economic
development (business recruitment, retention, incentives, etc.).
A.
The Director of Economic Development, and/or his/her designee, shall
serve as the facilitator to help the Committee with the development
of its specific goals, objectives, and plans of action consistent
with the Committee's duties and intent.
B.
Meeting notes will be taken by the designated secretary at each meeting
and will be distributed to the members.
C.
The results of the facilitation process shall include, but not be
limited to, issues such as frequency and method of reporting to the
Town Board, the process for selection of and terms for the Committee
Chair, budget considerations, program recommendations, and implementation
strategies.
A.
The membership of this Committee shall be appointed by the Town Board
and shall consist of 10 members. Members shall be representatives
of the Victor business community and leaders of major Victor community/business
groups.
B.
Members shall serve for a period of three years. Vacancies on the
Committee other than by expiration of a term shall be filled to complete
the unexpired term of the vacancy. Recommendations for new Committee
members shall be forwarded by the Director of Economic Development
to the Town Board for review. Members may continue to serve until
their successors have been appointed.
C.
All members of the Economic Development Advisory Committee shall
serve without compensation.
D.
Economic Development Advisory Committee members will be expected
to attend all meetings and functions of the Committee. The Director
of Economic Development will attend all meetings. The Town Board liaison
to the Committee will attend Committee meetings as needed.
E.
Economic Development Advisory Committee members may resign at any
time by providing formal written notice to the Director of Economic
Development.
F.
A Committee member serves at the pleasure of the Town Board, and
may be removed from office if such Committee member engages in an
act (or acts) demonstrating a conflict of interest, misconduct, a
violation of the Town's Code of Ethics or Standards of Conduct,
or any other act which calls into question the Committee member's
qualifications, integrity, or ability to participate on the advisory
board in a manner upholding the public trust, as may be determined
by the Town Board in its sole discretion.
A.
The Advisory Committee shall, by majority vote, recommend to the
Town Board one of its members to serve as Chairperson to preside over
the meetings and one member to serve as Vice Chairman. After approval
by the Town Board, the members so designated shall serve in these
capacities for the term of two years.
B.
A quorum for the Advisory Committee shall consist of at least 50%
of its sitting members. A quorum is necessary for the Advisory Committee
to conduct business. A roll call shall be taken upon the request of
any member. A tie vote shall be deemed a denial of the motion or recommended
action.
C.
Standing and special committees may be created by the Advisory Committee
and members thereof appointed by the Town Board to assist with the
functions of the Committee. These groups may be created for designated
periods of time to accomplish specific tasks for the Committee. These
subcommittees may include individuals who are not members of the Advisory
Committee, but who may contribute some unique expertise on a specific
task.
A.
The Advisory Committee shall meet at least four times per year at
a mutually agreeable date/time specified by the members of the Committee.
Meetings may be cancelled or rescheduled by the Director of Economic
Development.
B.
A written agenda for each meeting shall be drafted by the Director
of Economic Development with input from the Committee members and
be sent to the members of the Committee at least three days prior
to the meeting, as well as to be posted on the Town of Victor website.
These agendas will be used to facilitate the meetings.
C.
Meeting notes will be kept by a designated member of the Committee
and shall be distributed to all Committee members and appropriate
personnel within seven days of the meeting.
D.
Special meetings may be called by the Chairperson or the Director
of Economic Development. These meetings must be scheduled at least
three days prior to the intended meeting date with written notification
of the date, time, location, and purpose of the meeting sent to all
Committee members in advance. These notices will also be placed on
the Town of Victor website within three days of the intended meeting
date.
E.
Each member of the Advisory Committee shall have one vote on any
matter submitted to the Committee for action. A majority vote is required
for the passage of any action items. A majority of the Committee shall
constitute a quorum. All meetings shall follow Robert's Rules
of Order.
Copies of this chapter shall be sent to all members.
