Every officer of the City shall, before he or she enters upon the duties of such office, take and subscribe, before a person authorized by law to administer oaths or affirmations, an oath or affirmation faithfully and impartially to execute the duties of his or her office according to the best of his or her knowledge, skill and ability, and such oaths or affirmations required by the laws of the state. All such oaths or affirmations shall be filed by the City Clerk in his or her office and shall be there preserved.
A. 
The officers and employees designated in Subsection B of this section or otherwise required by resolution shall, before entering upon the duties of their respective offices and employments, execute to the City a bond with a corporate surety authorized to do business in this state, conditioned upon the true and faithful performance by such officer or employee of the duties of his or her office or employment. The premium for official surety bonds shall be paid by the City.
B. 
The following officers and employees shall be bonded in the respective penal sums stated:
(1) 
Treasurer: determined annually in accordance with N.J.A.C. 5:30-8.2.
(2) 
Tax Collector: determined annually in accordance with N.J.A.C. 5:30-8.3.
(3) 
Any other officer or employee authorized to collect or receive public moneys, except as otherwise provided by resolution of the Council, may be required to post bonds in such amounts as may be authorized pursuant to applicable law.
All official surety bonds shall be in such form, and term or annual, as shall be approved by the Council. Such bonds shall be filed with the City Clerk, who shall endorse upon each bond the fact and date of approval thereof by the Council, except that the bond of the City Clerk shall be filed with the Treasurer. Upon the failure of any officer or employee to deliver the bond as required by this article within 30 days after the commencement of his or her term of office or of his or her employment, including those elected or appointed to fill vacancies, such office shall be deemed to be vacant.
All insurance of whatever nature protecting the interests of the City government shall be purchased by the Business Administrator, with the approval of the Mayor. All insurance policies shall be filed in the office of the City Clerk. In the absence of the Business Administrator, the Mayor shall purchase said insurance.
A. 
All contracts, deeds, grants, leases and other documents evidencing any right, title or interest of the City, and records pertaining to the history of the City, shall, except as otherwise expressly provided by or pursuant to law, be deposited with the City Clerk and shall be safely preserved by the City Clerk against loss, deterioration or destruction.
B. 
No reports, contracts or official books or papers in the charge or keeping of any City officer shall be withdrawn from the files and taken from the officer having the custody thereof without an order of the Council, except when required for public use by the Mayor, City Clerk, City Attorney or Business Administrator. No such report, contract, book or document shall be surrendered by the officer having the custody thereof without first receiving from any person authorized to take the same a receipt therefor in a book or books to be kept for that purpose.
The Council shall cause to be made an annual audit of the City's books, accounts and financial transactions as required by, and in accordance with, the Local Fiscal Affairs Law, N.J.S.A. 40A:5-4 et seq. Such annual audit shall be made by a registered municipal accountant of New Jersey selected by the Council.