Town of Randolph, MA Finances

[Added 6-11-2018 by Ord. No. 2018-018]

Purpose. This section establishes and authorizes revolving funds for use by Town departments, boards, committees, commissions, agencies or officers in connection with the operation of programs or activities that generate fees, charges or other receipts to support all or some of the expenses of those programs or activities. These revolving funds are established under and governed by MGL c. 44, § 53E1/2.

Expenditures limitations. A department or agency head, board, committee, commission or officer may incur liabilities against and spend monies from a revolving fund established and authorized by this section without appropriation subject to the following limitations:

(1)

Fringe benefits of full-time employees whose salaries or wages are paid from the fund shall also be paid from the fund.

(2)

No liability shall be incurred in excess of the available balance of the fund.

(3)

The total amount spent during a fiscal year shall not exceed the amount authorized by the Council on or before July I of that fiscal year, or any increased amount of the authorization that is later approved during that fiscal year by the Town Manager and Town Council.

Interest. Interest earned on monies credited to a revolving fund established by this section shall be credited to the general fund.

Procedures and reports. Except as provided in MGL c. 44, § 53E1/2, and this section, the laws, charter provisions, ordinances, rules, regulations, policies or procedures that govern the receipt and custody of town monies and the expenditure and payment of Town funds shall apply to the use of a revolving fund established and authorized by this section. The Town Accountant shall include a statement on collections credited to each fund, the encumbrances and expenditures charged to the fund and the balance available for expenditure in the regular report the Town Accountant provides to the department, board, committee, commission, agency or officer on appropriations made for its use. Those reports will be sent to the Town Council members.

Authorized revolving funds. The Table of Revolving Funds provided in § 18-3F establishes:

(1)

Each revolving fund authorized for use by a Town department, board, committee, commission, agency or officer;

(2)

The department or agency head, board, committee, commission or officer authorized to spend from each fund;

(3)

The fees, charges and other monies charged and received by the department, board, committee, commission, agency or officer in connection with the program or activity for which the fund is established that shall be credited to each fund by the Town Accountant;

(4)

The expenses of the program or activity for which each fund may be used;

(5)

Any restrictions or conditions on expenditures from each fund;

(6)

Any reporting or other requirements that apply to each fund; and

(7)

The fiscal years each fund shall operate under this section.

Table of Revolving Funds.

[Amended 6-10-2019 by Ord. No. 2019-022; 6-21-2021 by Ord. No. 2021-026; 11-7-2022 by Ord. No. 2022-046]

Revolving Fund	Department Authorized to Spend from Fund	Fees, Charges or Other Receipts Credited to Fund	Program or Activity Expenses Payable from Fund	Restrictions or Conditions on Expenses	Other Requirements/Reports	Fiscal Years
Senior Transportation	Director of Community Programs	Transportation fees and donations	All expenses to support program and transfer to General Fund	None	None	Fiscal Year 2022 and subsequent years
Recycling	Health Department	Bin sales, stickers and fees	All expenses to support program and transfer to General Fund	None	None	Fiscal Year 2022 and subsequent years
Immunization	Health Department	Fees and state reimbursements	All expenses to support program and transfer to General Fund	None	None	Fiscal Year 2022 and subsequent years
Appeals	Zoning Board of Appeals	Filing fees	Advertising of notices and admin support and transfer to General Fund	None	None	Fiscal Year 2022 and subsequent years
Library Technology	Library Director	Copier, technology fees and fines	All expenses to support copier and technology aspects of programs and transfer to General Fund	None	None	Fiscal Year 2022 and subsequent years
391 South Street	Building Commissioner	Rental income	Property management and upkeep and transfer to General Fund	None	None	Fiscal Year 2022 and subsequent years
Beautification & Celebrations	Town Manager	Fees and donations	All expenses to support beautification and celebrations and transfer to General Fund	None	None	Fiscal Year 2022 and subsequent years
Transportation	Town Manager	Fees	All expenses to support program and transfer to General Fund	None	None	Fiscal Year 2022 and subsequent years
Bingo	Director of Community Programs	Bingo sales	All expenses to support program and transfer to General Fund	None	None	Fiscal Year 2022 and subsequent years
Advertisements	Director of Community Programs	Advertising fees	All expenses to support program and transfer to General Fund	None	None	Fiscal Year 2022 and subsequent years
Before/After Program	Director of Community Programs	Fees	All expenses to support program and transfer to General Fund	None	None	Fiscal Year 2022 and subsequent years
Playing Fields and Recreational Facilities	Director of Community Programs	Rental Income, Fees and Donations	All expenses to support program and transfer to General Fund	None	None	Fiscal Year 2023 and subsequent years