There shall be a Borough Clerk of the Borough of Caldwell appointed
by the Council for a term of three years, subject to any right of
tenure provided by law. Prior to appointment, the Borough Clerk shall
be qualified by training and experience to perform the duties of this
office.
The Clerk shall maintain and preserve all correspondence of
the Borough, and shall have custody of and shall safely keep all records,
books and documents of the Borough as required by law. The Clerk shall,
upon request and upon the payment of the fees prescribed therefor,
furnish a certified copy of any records authorized by law.
The Clerk shall execute, when authorized by ordinance or resolution
of the Council or when necessary to certify any document on record,
any document reflecting an act of the Borough.
The Clerk, subject to the supervision of the Council, shall:
A. Be the depositary for and custodian of all official surety bonds
furnished by or on account of any officer or employee which shall
be placed in the custody of the Chief Financial Officer and of all
insurance policies upon or with respect to risks insured for the benefit
of the Borough or to protect it against any claim, demand or liability
whatsoever; and of all formal contracts for work, labor, services,
supplies, equipment and materials to which the Borough may be a party.
B. Be the depositary for and custodian of all performance bonds running
to the Borough as obligee or any other form of security given by any
contractor, subdivision developer or other persons on account of work
done or to be done in or for the Borough.
C. Have custody of all leases of property owned by the Borough.
D. Report to the Borough Council annually, at such time as the Council
may require, on the coverage, expiration date and premium of each
surety bond and contract of insurance, the nature and terms of outstanding
leases, the rent reserved by each and their respective expiration
dates.
Subject to approval of the Council, any rule or general regulation
made by any department, officer, agency or authority of the Borough
shall take effect only when it is filed with the Borough Clerk. The
Clerk shall maintain a current compilation of all such rules and regulations
which shall be available for public inspection in the Clerk's office
during business hours.
In addition to such other functions, powers and duties as may
be prescribed by ordinance and subject to the supervision and direction
of the Mayor and Borough Council, the Clerk shall:
A. Perform all the functions required of municipal clerks by the General
Election Law (Title 19 of the Statutes of the State of New Jersey)
and any other law or ordinance.
B. Administer the provisions of Borough ordinances with reference to
the licensing of occupations and activities for which licenses are
required by law or ordinance to be obtained from the Clerk, except
where statute or municipal ordinance has delegated that responsibility
to some other municipal officer.
C. Administer oaths and affirmation in Borough matters.
D. Have such other, different and additional functions, powers and duties
as may be prescribed by law or ordinance or delegated to him by the
Mayor and Council.
The Clerk's annual compensation shall be fixed and determined
in the Borough Salary Ordinance.
The Deputy Clerk's annual compensation shall be fixed and determined
by resolution or as set forth in the Borough Salary Ordinance.