Borough of Caldwell, NJ
Essex County
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Table of Contents
Table of Contents
[HISTORY: Adopted by the Borough Council of the Borough of Caldwell 11-16-1964 by Ord. No. 452 as Ch. 2, Art. V, of the 1964 Code. Amendments noted where applicable.]
Any person claiming any payment from the borough shall present to the Borough Treasurer a detailed bill of items or demand, specifying particularly how the bill or demand is made up (herein called "voucher"), certified by the claimant on forms to be provided by the Borough Treasurer.
A voucher shall have the certificate of an officer or employee of the borough having knowledge thereof that the work has been performed or the goods and materials have been received or the services rendered as stated.
It shall be the duty of the Borough Treasurer to audit and approve each voucher.
Each voucher shall then be presented to the Chairman of the Council Committee having jurisdiction over the work, goods or material or services for which the claim is made (or, in the absence of the Chairman, by another member of the Committee), who shall recommend payment of the claim. After such approval, the vouchers shall be presented to the Finance Committee for its approval, and thereafter the Clerk shall present the schedule of bills to the Council for formal approval and payment by resolution at the next regular meeting of the Mayor and Council. A record of all claims ordered paid shall be incorporated in the minutes of the regular meeting.
Checks in payment of any bills or claims as approved, after having been signed by the Mayor, shall be countersigned by the Treasurer and Clerk and then released to the claimants.