[Ord. 831, 2-1-1999]
There is hereby created the position of City Administrator ("Administrator"),
an administrative position in the City government. Said position shall
not be deemed an office nor shall the holder of such position be deemed
a City officer.
[Ord. 831, 2-1-1999; amended by 2003 Code]
A.
The Administrator shall be appointed by the Mayor, but only with
the advice and majority approval of the Aldermen then holding office.
The Aldermen then holding office shall evaluate the candidate upon
the basis of executive and administrative qualifications with reference
to actual experience in or knowledge of accepted practice in respect
to the duties of the position as hereinafter set forth, and such requirements
and qualifications are hereby declared to be of a nature as to require
specialized training and knowledge.
B.
The appointment shall be made without regard to political considerations,
race, religion, age, sex, marital status or sexual orientation. At
the time of appointment, the individual need not be a resident of
the City or of the state of Illinois, but the Administrator shall
assume residence within the City within 120 days after his appointment
and shall thereafter reside within the City so long as the Administrator
shall continue to serve the City in that capacity. Neither the Mayor
nor any Alderman shall receive such appointment during the term for
which such individual shall have been elected, nor within one year
after the expiration of that term.
C.
Appointment shall include City Council approval of a written contract
of employment, including a stated term of employment and a specified
amount of compensation, together with a delineation of duties and
responsibilities.
[Ord. 831, 2-1-1999; amended by 2003 Code]
The term of the position of Administrator shall not be shorter
than one year nor longer than the remainder of the term of office
of the Mayor who made the appointment and shall be established by
the contract of employment. The Administrator may resign from the
position upon 90 days' written notice (said 90 days to begin the date
the notice is filed with the City Clerk) or may be removed therefrom
by the Mayor by and with the consent of a 2/3 majority of the Aldermen
then holding office and in accordance with the provisions of any contract
of employment. All appointments shall be based solely upon merit and
fitness for the position, without regard to race, sex, age, religious
convictions, political belief or affiliation, marital status or sexual
orientation. Upon the Administrator's giving said 90 days' written
notice, the City Council may terminate the position of Administrator
or may terminate the employment of the then Administrator without
cause (so long as all applicable provisions of any contract of employment
are complied with).
[Ord. 831, 2-1-1999]
Before entering upon the duties of the position, the Administrator
shall furnish a surety bond, to be conditioned on the faithful performance
of the duties of the position, in the amount of $3,000 to be approved
by the City Council. The premium of the bond shall be paid by the
City.
[Ord. 831, 2-1-1999; amended by 2003 Code]
A.
The Administrator shall receive compensation in such amount and manner
as the City Council shall periodically fix by ordinance or resolution,
and in accordance with any contract of employment with the Administrator.
B.
The City Administrator shall be subject to the vacation schedule
as authorized by the Mayor and City Council, but not less than the
provisions in existence in any contract of employment with the Administrator.
C.
The City Administrator shall be subject to the same sickness and
disability provisions as other City employees, other than to the extent
the same are modified by a contract of employment with the Administrator.
D.
The Administrator shall be paid for the use of his own private vehicle
when used for City business at the per mile rate established by the
City Council for compensated travel by the Administrator. In connection
with being compensated for the use of a private vehicle, the Administrator
shall keep accurate records of such use which shall be subject to
approval by the City Council prior to payment, or the City may provide
a vehicle to be used by the Administrator for City business.
[1975 Code § 301; amended by Ord.
831, 2-1-1999; 2003 Code]
A.
Fiscal Matters:
1.
Budget Officer: The Administrator shall be the budget officer for
the City.
2.
Annual Budget And Long Range Capital Improvement Program: The Administrator
shall prepare an annual budget and an annual long range capital improvement
program for the City in connection with the budget and finance committee
for presentation to the City Council. He shall prepare and submit
to the Mayor and City Council, at monthly intervals, reports which
will advise the City Council of the financial condition and future
needs of the City, and in so doing, the Administrator may make such
other recommendations as he may deem appropriate. The Administrator
shall assemble and make available such other information concerning
the fiscal matters of the City as the Mayor or City Council shall
periodically request.
3.
Annual Estimate Of Expenditures; Budget And Tax Levy Ordinances:
On or before March 15 in each calendar year and before the annual
budget ordinance is prepared by the corporate authorities, the Administrator
shall submit to the corporate authorities an estimate of the money
necessary to defray the City's expenses during the current fiscal
year; this estimate shall classify in detail the purposes of the expenditures
and shall further provide necessary information as to the income of
the City from all sources during the preceding fiscal year and any
liabilities, contingent or noncontingent, together with such other
information as may be required to assist the Mayor and City Council
in the preparation and adoption of the annual budget ordinance. For
the purpose of preparing the above estimate, the Administrator shall
work with the committees of the City Council and the other appointive
and elected officers of the City to obtain statements of the conditions
and expenses of the respective offices and departments, together with
a description of necessary City repairs and improvements, and the
probable expense thereof. The Administrator shall further work with
all City officials in helping to prepare information as may be necessary
to enable the preparation of the annual tax levy ordinance. The Administrator
shall also be responsible for the preparation of the annual budget
ordinance and/or the annual tax levy ordinance.
4.
Bond Issues: The Administrator shall supervise the issuance and sale
of all bonds and obligations, after approval of any bond issue by
the City Council.
5.
Purchases And Contracts:
a.
The Administrator shall act as purchasing agent for the City within
the limitations and under conditions as periodically established by
the City Council[1] and shall make, in the ordinary course of business, all
purchases of materials and supplies necessary for the City as provided
in the annual budget ordinance; provided, however, that for purchases
of more than $5,000, the Administrator shall first procure the City
Council's approval before making such purchases, and in all cases,
the Administrator shall comply with all applicable statutory and municipal
ordinance provisions regulating the solicitation and award of bids.[2]
b.
The Administrator shall see that all terms and conditions imposed
in favor of the City or its residents in any contract or public utility
franchise are faithfully kept and performed.
c.
Whenever, in the Administrator's judgment, an exigency shall require
the purchasing of any materials or supplies for a price exceeding
$5,000, but less than $7,000, before the next regular City Council
meeting, the Administrator, with the written approval of the Mayor,
may make such purchase without waiting for formal City Council approval
of the specific purchase as a whole; however, such purchase shall
not violate any relevant legal requirement as to solicitation or awarding
of bids.
d.
"Responsible bidder for construction contracts" means a bidder who
meets all of the job specifications, the following applicable criteria,
and submits evidence of such compliance:
(1)
All applicable laws prerequisite to doing business in Illinois.
(2)
Evidence of compliance with:
(A)
Federal employer tax identification number or social security
number (for individuals),
(B)
Provisions of Section 2000(e) of Chapter 21, Title 42, of the
United States Code and Federal Executive Order 11246 as amended by
Executive Order 11375 (known as the equal opportunity employer provisions).
(3)
Certificates of insurance indicating the following coverages:
general liability, workers' compensation, completed operations, automobile,
hazardous occupation and product liability.
(4)
Subject to the provisions of Subsection A5d(5) of this section,
the bidder and all bidder's subcontractors must participate in active
apprenticeship and training programs approved and registered with
the United States department of labor's bureau of apprenticeship and
training for each of the trades of work contemplated under the awarded
contract.
(5)
If a bidder complies with Subsection A5d(4) of this section
and is 5% or more higher than the lowest bidder that does not comply
with Subsection A5d(4) of this section, then the City shall select
the lowest bidder. If the lowest bidder has not complied with Subsection
A5d(4) of this section and the next lowest bidder is less than 5%
higher than the lowest bidder, then the City may elect to pick the
lowest bidder who has complied with Subsection A5d(4) of this section
and is less than 5% higher than the lowest bidder.
[Ord. 08-06-01-10, 6-16-2008]
6.
Job Descriptions; Pay Schedules: The Administrator shall recommend
to the City Council in conjunction with the personnel committee a
job description and a standard schedule of pay for each appointive
office and each employment category, in keeping with any applicable
laws pertaining to said office or employment category.
B.
City Administration:
1.
General Powers And Duties: The Administrator shall have the responsibility
of carrying out the City Council's policies and to assist in the enforcement
of the laws and ordinances of the City; the Administrator shall be
responsible for hiring, disciplining (unless otherwise designated),
and terminating employment of all City employees, except those employees
who are department heads or who shall be otherwise designated as not
being subject to such authority (for hiring, disciplining or termination)
of the Administrator; the Administrator shall keep the Mayor and City
Council apprised of all personnel matters. The Administrator shall
assign and carry out all other duties specifically delegated and assigned
to this position by the City Council through ordinance or resolution.
It is not the intention of this article that the Administrator's duties
and responsibilities be in any way in derogation of the common law,
Illinois statutes, or the contractual duties and responsibilities
of the City under any existing contract.
2.
Supervision Of Officers: The Administrator shall supervise the conduct
of all the officers of the City and see that they faithfully and efficiently
discharge the duties of their respective offices. He shall inquire
into all reasonable complaints made against them, and cause all neglect
or violation of duty to be promptly corrected. He shall, in case he
becomes satisfied that any officer willfully neglects or violates
his duty, cause such officer to be prosecuted and punished. He shall
give the Mayor and City Council such information relative to the affairs
of the City as may be deemed proper and recommend for their consideration
any measure deemed expedient, tending to the well being, security
or improvement of the City.
3.
Recommend Appointments And Employment: If requested by the Mayor
or City Council, the Administrator shall recommend the appointment
of such officers as may be required by statute or ordinance to be
appointed by the Mayor with the advice and consent of the City Council;
likewise, if requested by the Mayor or the City Council, the Administrator
shall recommend to the Mayor and City Council the employment of department
heads or other employees. If requested, the Administrator shall make
recommendations for or against (as may be in the City's best interest)
the removal or suspension of any appointed officer or employee when
such removal or suspension is appropriate to be considered.
4.
Council Meetings And Work Sessions:
a.
The Administrator shall attend all meetings of the City Council,
both regular and special, together with any other work sessions of
the City Council and, when requested, shall attend any meeting of
any committee or commission of the City Council or of the City, unless
excused therefrom by the Mayor and City Council, or committee, except
when removal of the Administrator is under consideration by the City
Council.
b.
The Administrator shall prepare the agenda for the City Council meetings
and committee meetings, whether regular or special, and any other
regular or special reports as are necessary for the efficient operation
of the City government. Agendas shall be prepared and distributed
to all interested parties in advance of said meetings, according to
the open meetings act.[3]
[3]
Editor's Note: See 5 ILCS 120/1 et seq.
c.
The Administrator shall conduct and prepare necessary studies and/or
research to assist the City Council in making policy decisions.
d.
The Administrator shall have the privilege of taking part in the
discussion of all matters coming before the City Council or any committee
or commission thereof, in any open meeting or open session of any
meeting, and shall be given notice of all meetings, regular and special,
of the full City Council, or of any committee or commission thereof.
e.
The Administrator shall have no vote in any City Council meeting
or committee meeting, but shall make recommendations to the Mayor,
City Council, or any committee or commission thereof, or to any elected
or appointed officer, as the Administrator deems in the City's best
interest.
5.
Investigations: The Administrator shall conduct investigations into
the affairs of the City or any department thereof as may be required
by complaints made regarding City services and City administration.
6.
Enforcement: The Administrator shall enforce or oversee enforcement
of the City's ordinances and promulgate administrative rules and regulations
as long as they are not in conflict with other local or state law.
7.
Adoption Of Regulations: The Administrator shall periodically recommend
to the City Council the adoption of such measures as the Administrator
may deem necessary or expedient for the health, welfare, and safety
of the citizenry or the future improvement of administrative services.
8.
Other Employment: The Administrator shall have no employment other
than the fulfillment of the obligations of the position of Administrator.
The Administrator shall not be prohibited from occasional teaching,
writing, consulting, speaking, or self-employed activities not in
conflict with the City's interests.
9.
Other Duties: The Administrator shall assume and carry out all other
duties as specifically delegated or assigned to him by the City Council.
C.
Economic Development:
1.
Economic Development Plan: The Administrator shall prepare, maintain,
and revise, on a continuing basis, a plan for action for the maintenance
of existing commercial and industrial businesses in and near the City
when the retention of same is in the best interests of the City. Further,
the Administrator shall formulate and revise plans of action for the
attraction of additional commercial and industrial businesses to the
City and nearby areas.
2.
Database: As a part of the ongoing plan of action, the Administrator
shall maintain an existing database for the Le Roy area, including
economic factors, utility availability, job mix, and other factors,
develop and maintain contacts with the state department of commerce
and community affairs and other county, state and federal agencies
that may be of direct or indirect benefit to the City in attracting
industrial and commercial prospects, and shall maintain an ongoing
target prospect list and personally undertake contacts and inquiries
with and pertaining to such prospects.
3.
Public Relations: The Administrator shall coordinate public relations
and public relations efforts with local, regional, and national media,
together with such other and additional activities as may be reasonably
required by the Mayor and City Council to fulfill the general goals
and objectives of the maintenance of existing residential, commercial
and industrial areas, commerce and industry and the potential expansion
thereof.
4.
City Representative To Various Organizations: The Administrator shall
serve as City representative to the Le Roy promotion association/chamber
of commerce, Le Roy pride commission, and the South Central Illinois
regional planning and development commission, and such other commissions,
organizations and projects as the City shall periodically determine
to support or with which the City may be involved.
[Ord. 831, 2-1-1999]
The corporate authorities then holding office may override any
decision of the Administrator.
[Ord. 831, 2-1-1999]
During the absence or disability of the Administrator, the Mayor,
with the advice of the City Council, may designate some properly qualified
person to act as a temporary Administrator to perform the duties of
the position.
