City of Le Roy, IL City Finances

Bids Required: All contracts for the making of any public improvement in the City which is not to be paid for in whole or in part by a special assessment or special taxation, and any other work or other public improvement, when the expense thereof shall exceed the sum of $25,000, shall be let to the lowest responsible and responsive bidder therefor in the manner prescribed herein, and shall be approved by the City Council. The City may waive the bidding process by a 2/3 vote of all Aldermen holding office and enter into a contract without public bidding.

[Amended by Ord. 18-03-03-10, 3-19-2018]

Plans And Specifications: Whenever any public improvement shall be ordered by the City Council, which is not to be paid for in whole or in part by special assessment or special taxation, it shall be the duty of the City Administrator or his designee to prepare a plan or profile of the proposed improvement, and specifications for the construction of the same, which shall be kept in the Office of the City Clerk and open to the inspection of any person interested.

Advertisement For Bids: If the proposed improvement is not to be paid for in whole or in part by special assessment or special taxation, the City Administrator shall be authorized to advertise in a newspaper published in the City or if no newspaper is published there, then in a newspaper of general circulation in the City, for proposals to furnish materials, and do said work, according to the plans and specifications aforesaid. Such advertisement shall be published for at least 10 days before the day fixed for opening said proposals, and shall state the nature and extent of the improvement ordered, the place where specifications thereof may be seen, and the time and place when and where the bids will be opened. The right to reject any and all proposals or bids received shall be reserved in the advertisement.

[Amended by Ord. 108, 1-7-1980; 2003 Code]

Sealed Bids; Bond: All bids for any such improvement shall be signed by the persons bidding and be enclosed in sealed envelopes and directed to the City Administrator; and each bid shall be accompanied by a bond in such amount as may be named in said advertisement or notice, which amount shall be no less than twice the amount of the bid, with sureties to be approved by the City Council, conditioned that, in case the contract is awarded to such bidder, he will enter into bond as required in Subsection F of this section.

Opening Bids: All proposals or bids shall be opened at the hour and place mentioned in said advertisement in the presence of the City Administrator or his designee and such bidders or other persons as may attend, and upon examination of the same, the City Council shall award the contract to the lowest responsible bidder (excepting such bids as may be rejected for sufficient reason).

[Amended by 2003 Code]

Performance Bond; Contract; Readvertisement: The performance of the contract shall be secured by a good and sufficient bond, to be approved by the Mayor or City Council, conditioned, among other things, for the faithful execution of the terms of the contract, which terms shall be substantially set forth in said bond. All such bonds and contracts shall run to and be in the name of the City of Le Roy and shall be submitted to the City Attorney for his approval of the form thereof, and before the same shall be in force, they shall be signed by the Mayor and countersigned by the City Clerk. Said contracts shall be executed in duplicate, one original copy of which shall be kept and filed in the Office of the City Clerk, and the other shall be given to the contractor. If any bidder shall fail to promptly enter into contract, and to give bond as above required, the contract for such work may be awarded to the next lowest and responsible bidder; or, if it shall be deemed best for the interests of the City not to accept any of the bids made, such bids may be rejected, and the Mayor shall thereupon readvertise for proposals in like manner as before.

Suspension Or Annulment Of Contract: Each such contract shall contain a clause in substance to the effect that it is made subject to the ordinances of the City and to the power of the Mayor to suspend the work and to the power of the City Council to annul the contract for a failure on the part of the contractor to execute the contract according to the terms thereof, but that such suspension or annulment shall not affect the right to all damages claimable by it on account of the nonperformance of such contract according to the terms thereof.

[1975 Code § 3.05]

[1]

Editor's Note: See also Subsection 1-8B-6A5 of this title.

[Ord. 02-10-03-10, 10-7-2002]

The City Clerk shall prepare, immediately preceding each regular meeting of the City Council, a warrant on the City treasury for the payment of all sums then due from the City, listing each individual sum and the fund out of which it is payable and the person or entity to which it is payable. The warrant may contain one or more sums then due and may be in the form of a computer generated document.

Approval of such list of individual sums to be paid by the Council on a roll call vote shall constitute the Council's approval of all the expenses listed thereon; except any warrant restricted in the original motion.

Upon approval by the Council of the warrant, the City Clerk and the Mayor shall each sign the warrant to authorize the issuance of a voucher or check as provided by law for the payment of each listed sum.

Each voucher or check shall be signed by the City Treasurer, or if unavailable, the assistant City Treasurer. Each voucher or check shall also be signed by at least one of the following persons: the Mayor, the City Clerk, or any member of the City Council.