There is hereby created within the Township
of Chesterfield the positions of Township Clerk, Township Deputy Clerk
and Township Operations Manager. Said positions shall be for terms
set forth in state statute, where applicable, and in this article.
A.
Township Clerk.
(1)
Appointment. There shall be an office of the Clerk,
the head of which shall be the Township Clerk. The Clerk shall be
appointed by the Township Committee and shall, prior to appointment,
be qualified by training and experience to perform the duties of this
office in accordance with N.J.S.A. 40A:9-133 et seq., and any amendments
thereto. The Clerk shall serve for a term of three years in accordance
with law.
(2)
The powers and duties of the Township Clerk shall
be as follows:
(a)
Act as secretary of the municipal corporation
and custodian of the municipal seal and of all minutes, books, deeds,
bonds, contracts and archival records of the municipal corporation.
The Township Committee may, however, provide by ordinance that any
other specific officer shall have custody of any specific other class
of record.
(b)
Act as secretary to the governing body, prepare
meeting agendas at the discretion of the governing body, be present
at all meetings of the governing body, keep a journal of the proceedings
of every meeting, retain the original copies of all ordinances and
resolutions and record the minutes of every meeting.
(c)
Serve as the Chief Administrative Officer at
all elections held in the municipality, subject to the requirements
of Title 19 of the New Jersey Revised Statutes.
(d)
Serve as Chief Registrar of Voters in the municipality,
subject to the requirements of Title 19 of the New Jersey Revised
Statutes.
(e)
Serve as the administrative officer responsible
for the acceptance of applications for licenses and permits and the
issuance of licenses and permits, except where statute or municipal
ordinance has delegated that responsibility to some other municipal
officer.
(f)
Serve as coordinator and records manager responsible
for implementing local archives and records retention programs as
mandated pursuant to Title 47 of the New Jersey Revised Statutes.
(h)
Serve
as Claims Coordinator for the Burlington County Municipal Joint Insurance
Fund, (or such other insurance group in which the Township of Chesterfield
might participate), including receiving, logging and maintaining notices
of tort claims; and advise the Township Committee of recommendations
made by the Township’s insurance carrier;
[Added 5-24-2018 by Ord.
No. 2018-10]
(i)
Be
responsible for the preparation and processing of any paperwork related
to grants sought by the Township from various funding sources, including
departments or agencies of the State of New Jersey, and facilitate
the closing of said grants;
[Added 5-24-2018 by Ord.
No. 2018-10]
(j)
Serve
as the Social Media Coordinator for any non-police municipally sponsored
social media sites and applications, including making sure that appropriate
municipal information is posted on the Township’s social media
sites and applications so that the public is fully informed of current
actions and activities of the Township Committee, policies of the
Township, meetings, events, and other such activities, as well as
monitor other websites circulating throughout the municipality and,
where appropriate, address any misinformation or misleading comments
or statements contained on same to ensure that the public understands
official municipal policy and actual events taking place under the
auspices of the Township of Chesterfield.
[Added 5-24-2018 by Ord.
No. 2018-10]
(k)
Perform such other duties as are now or hereafter
imposed by statute, regulation or by municipal ordinance or regulation,
or as set forth in the Ttownship's job description for the position
of Township Clerk, as may be subsequently amended.
(3)
Power to administer oaths. The Township Clerk shall
also have the power to administer oaths in all matters concerning
township business.
B.
Deputy Clerk. There is hereby created within the Township
of Chesterfield the office of Deputy Municipal Clerk, who shall be
appointed by the Township Committee. The Deputy Township Clerk shall
assist the Township Clerk in the performance of her duties and perform
such other duties as are now or hereafter imposed by statute, regulation
or by municipal ordinance or regulation or by the position description
established by the Township of Chesterfield for the office of Deputy
Clerk. The Deputy Clerk shall be appointed annually and shall serve
for a term of one year and do so at the pleasure of the Township Committee.
The Deputy Clerk shall have all the powers and perform all the duties
of the Clerk during such times of specific periods as the Clerk shall
be absent, on vacation or on a leave of absence granted by the Township
Committee.
C.
Operations Manager. Pursuant to the authority vested
in the governing body by N.J.S.A. 40A:63-6b(3) and N.J.S.A. 40:48-1,
Subdivision 3, there is hereby established in the Township of Chesterfield
the position of Operations Manager.
(1)
Term of office. Said person shall be appointed by
the Township Committee and shall serve for a one-year term. Vacancies
in the position shall be filled for the unexpired term; no tenure
shall be acquired in said position. The Operations Manager shall serve
at the pleasure of the governing body, notwithstanding the provision
for a one-year term.
(2)
Powers, duties and responsibilities. The township's
Operations Manager shall:
(a)
Serve as intermediary or liaison between department
heads and the Township Committee and facilitate communication within
the local governmental framework.
(b)
Maintain harmony among workers and attempt to
resolve grievances at an informal level; perform or assist subordinates
in performing duties; adjust errors and complaints.
(c)
Handle all complaints concerning day-to-day
operations of the township and direct to the appropriate authority
those complaints which cannot be solely resolved by the Operations
Manager.
(d)
Prepare articles of interest and local flyers
to be distributed to township residents, including annual directory
and mailing.
(e)
Recommend for adoption by the Township Committee
such measures as the Operations Manager may deem necessary or expedient
to the efficient operation of the municipal government.
(f)
Prepare and submit to the Township Committee
such reports as may be required by that body, or as the Operations
Manager may deem advisable to submit.
Compensation for the positions of Township Clerk,
Deputy Clerk and Operations Manager shall be established by ordinance,
which ordinance shall be adopted annually, at the discretion of the
governing body.[1]
[1]
Editor's Note: The current Salary Ordinance
is on file in the office of the Township Clerk.
There is hereby established within the Township
of Chesterfield the position of Tax Collector, who shall be appointed
by the Township Committee, pursuant to N.J.S.A. 40A:9-141. Pursuant
to N.J.S.A. 40A:9-142, the Tax Collector shall hold office for a term
of four years from the first day of January next following his or
her appointment. Vacancies other than due to expiration of term shall
be filled by appointment for the unexpired term. The Tax Collector
is charged with the performance of the duties as set forth in statute
and such other duties as may be directed by the Township Committee
from time to time. The Tax Collector shall receive such compensation
as shall be prescribed by the Annual Township Salary Ordinance.
There is hereby established within the Township
of Chesterfield the position of Treasurer who shall be annually appointed
by the Township Committee for a term of one year. The Treasurer shall
have, perform and exercise all of the functions, powers and duties
prescribed by general law and such other duties as may be directed
by the Township Committee from time to time. He or she, under direction,
shall supervise and perform the work involved in the disbursement,
accounting and auditing of funds received and disbursed, and in negotiations
of loans and sale of bonds. The Treasurer shall supervise and perform
the work involved in preparation of varied financial reports and statements;
supervise and perform the work involved in negotiation of loans and
sale of bonds; prepare budgets; plan and install auditing and accounting
systems and forms; and direct the establishment and maintenance of
extensive bookkeeping and other records and files. The Treasurer shall
receive such compensation as shall be prescribed by the Annual Township
Salary Ordinance.
[Amended 2-8-2012 by Ord. No. 2012-5]
A.
Deputy Treasurer. There shall be within the Township
of Chesterfield an Assistant Treasurer to be known as "Deputy Treasurer"
to be appointed by the Township Committee. The Deputy Treasurer shall
serve for a one-year term commencing on January 1 of the year of appointment.
The Deputy Treasurer's duties shall be the same as those of the Treasurer,
and (s)he shall act only when the absence and/or unavailability of
the Treasurer requires same.
B.
Deputy Tax Collector. There shall be within the Township
of Chesterfield a Deputy Tax Collector to be appointed by the Township
Committee. The Deputy Tax Collector shall serve for a term of one
year commencing on January 1 of the year of appointment. The Deputy
Tax Collector shall serve in the absence and/or unavailability of
the Township Tax Collector.
[Amended 1-28-2010 by Ord. No. 2010-1]
A.
Pursuant to the provisions of N.J.S.A. 40A:9-148, there is hereby
created the position of Municipal Tax Assessor, who shall be known
as the "Tax Assessor of Chesterfield Township," and who shall hold
office for a term of four years from the first day of July next following
his or her appointment. Vacancies other than due to expiration of
term shall be filled by appointment for the unexpired term. The Chesterfield
Township Tax Assessor shall acquire tenure as provided for by state
statute.
B.
The Municipal Tax Assessor shall also hold a Tax Assessor's certificate
provided for in N.J.S.A. 54:1-35.25 et seq. The Tax Assessor's duties
shall include all those set forth by state law, but, generally, the
Assessor shall have the duty of assessing property for the purpose
of general taxation; shall be responsible for maintaining the Township's
tax assessment records; updating those records as required to keep
same current; and shall do all things necessary to ensure that all
Township records regarding tax assessments, property record cards
and the like are properly maintained in the appropriate Township files,
computer records and the like.
C.
Pursuant to the provisions of N.J.S.A. 40A:9-148, there is also created
the office of Deputy Tax Assessor, who shall be known as the "Deputy
Tax Assessor of Chesterfield Township," and who shall also, in accordance
with state law, hold office for a term of four years from the first
day of July next following his or her appointment. Vacancies other
than due to expiration of term shall be filled by appointment for
the unexpired term. The Deputy Tax Assessor shall also hold a Tax
Assessor's certificate, and shall act under the direct supervision
of, and assist, the Municipal Tax Assessor. The Deputy Tax Assessor
shall not be entitled to tenure.
E.
The Township Committee may, by resolution, set the total number of
weekly hours of operation of the Tax Assessor's Office, and the total
number of weekly work hours of the Tax Assessor, and the Deputy Tax
Assessor, commensurate with the compensation paid to them.
There is hereby established within the Township
of Chesterfield the position of Chief Financial Officer, appointed
by the Township Committee, for a term of four years, which shall run
from the first day of January in the year which the Chief Financial
Officer is appointed. The Chief Financial Officer shall hold all of
the qualifications necessary under state law including, but not limited
to, completing the examination requirements necessary to secure municipal
finance officer certifications; proof of satisfactory completion of
complete training courses in municipal finance administration, municipal
current fund accounting I and II, municipal capital and trust fund
accounting, municipal utility fund accounting, municipal budget preparation
and control, and principals of financial management as provided by
the Division of Local Government Services or Rutgers, the State University,
with the approval of the Division of Local Government Services; shall
further proof that (s)he has received a certificate indicating satisfactory
completion of a complete training course in the preparation of annual
financial statements as required by statute; and shall take and pass
such other examinations as may be required by the state. The Chief
Financial Officer shall, under direction of the Township Committee,
manage the fiscal or financial operation through reviewing expenditures
for compliance with budget policies, verifying accuracy of processed
fiscal actions, estimating revenues and expenditures, monitoring internal
financial controls, developing budgeting systems, evaluating the organization's
financial condition, and issuing bonds and notes; and such other duties
as may be directed by the Township Committee from time to time. The
Chief Financial Officer shall receive such compensation as shall be
prescribed by the Annual Township Salary Ordinance.
There is hereby established within the Township
of Chesterfield the position of Zoning Officer who shall be annually
appointed by the Township Committee for a term of one year. The Zoning
Officer shall be charged with the administration and enforcement of
the Zoning Ordinance and the property maintenance codes and shall
have all the power, function and duties prescribed by general law
and ordinance and shall perform such other duties as may be directed
by the Township Committee from time to time. The Zoning Officer shall
receive such compensation as shall be prescribed by the Annual Township
Salary Ordinance.
There is hereby established within the Township
of Chesterfield the position of Housing Inspector who shall be annually
appointed by the Township Committee for a term of one year. The Housing
Inspector, under direction, shall perform inspection work involved
in eliminating blight and restoring and/or eliminating subnormal housing
accommodations and such other duties as may be directed by the Township
Committee from time to time. The Housing Inspector shall receive such
compensation as shall be prescribed by the Annual Township Salary
Ordinance.
[Amended 10-10-2019 by Ord. No. 2019-24]
A.
Principal
Public Works Manager. There is hereby established within the Township
of Chesterfield the position of Principal Public Works Manager, who
shall annually be appointed by the Township Committee for a term of
one year. The Principal Public Works Manager shall perform administrative
and supervisory duties relating to installation, maintenance and repair
of public works facilities, or assist in planning, organizing and
directing all programs relating to a public works activity, or a combination
thereof, and such other duties as may be directed by the Township
Committee from time to time. The Principal Public Works Manager shall
receive such compensation as shall be prescribed by the Annual Township
Salary Ordinance.
B.
Public Works Foreman. There is hereby created the position of Public
Works Foreman, who shall be appointed annually by the Township Committee,
and whose compensation shall be established in the annual Township
Salary Ordinance. The Public Works Foreman shall work under the direction
of the Principal Public Works Manager, and the Township Administrator,
but shall assign work to departmental employees and oversee the same
to ensure safety precautions are followed. The Public Works Foreman
shall also:
(1)
Maintain daily contact with the Principal Public Works Manager, and
in the absence of the Manager, with the Township Administrator;
(2)
Maintain a working relationship with other local, county and state
agencies, as well as contractors and engineering representatives;
(3)
Ensure the proper care and use of equipment, material and supplies
relative to buildings and grounds;
(4)
Attend meetings, conferences and seminars when assigned;
(5)
Make investigations and complaints relative to buildings and grounds
operations, and take action to see that they are remedied with minimum
delay;
(6)
In the absence of the Principal Public Works Manager, schedule manpower
to perform their assigned duties and perform such other duties of
public works labor as may be required by the Foreman.
[Amended 1-22-2009 by Ord. No. 2009-2]
A.
Road Worker.
There is hereby established within the Township of Chesterfield the
position of Road Worker, who shall annually be appointed by the Township
Committee for a term of one year. The Road Worker shall receive such
compensation as shall be prescribed by the Annual Township Salary
Ordinance. Generally speaking, the purpose of this position is to
perform a variety of skilled or semiskilled maintenance work and operation
of a variety of equipment in the construction, operation, repair,
maintenance and replacement of Township streets and storm drainage
facilities and systems, all under the immediate supervision of the
Principal Public Works Manager. Essential duties shall include, but
not be limited to, inspecting streets and drainage systems; ensuring
proper maintenance of equipment and tools; driving trucks of various
sizes and weights; performing routine inspections and preventative
maintenance in assigned equipment; providing required labor involved
in construction and maintenance projects as part of a Public Works
crew, including pavement cutting, ditch digging, operation of hand
tools, power tools and other motorized equipment; filling pot holes
with patch; preparing road base; resurfacing streets; raking stone
and asphalt; loading and unloading materials from trucks; raking leaves;
moving office furniture and supplies; cleaning debris from storm sewer
inlets and creeks and removing debris from road shoulders; mowing
grass along Township roads, parks and properties; and such other duties
and responsibilities as are set forth in the job description maintained
by the Township for these positions.
B.
Public Works Laborer. There is hereby created the position of Public
Works Laborer, who shall be appointed annually by the Township Committee,
and whose compensation shall be set forth in the Township's annual
Salary Ordinance. The Public Works Laborer may be a part-time/seasonal
laborer, may be employed on an hourly basis, or an as-needed basis,
and shall have the following duties and responsibilities:
[Amended 10-10-2019 by Ord. No. 2019-24]
(1)
Shall work under the direction of the Principal Public Works Manager
and/or Public Works Foreman;
(2)
Perform a variety of unskilled or semi-skilled maintenance work and
operate a variety of equipment in the construction, operation, repair,
maintenance and replacement of municipal streets, parks, buildings,
equipment, storm drains, etc.;
(3)
Inspect streets and drainage systems to ensure they are functioning
properly;
(4)
Ensure the proper maintenance of equipment and tools by cleaning
same after each use;
(5)
Perform all duties in conformance with appropriate safety and security
standards;
(6)
Perform required labor involved in construction and maintenance projects
as part of a crew, including, but not limited to, pavement cutting,
ditch digging, etc.;
(7)
Operate a variety of hand and power tools;
(8)
Perform street maintenance repairs, including potholes, curb repair,
manholes covers, etc.;
(9)
Load and unload material from truck;
(10)
Trim, remove and plant vegetation;
(11)
Clear debris from stormwater inlets, creeks, retention ponds,
roads, etc.;
(12)
Mow and trim grass along municipal roads and property owned
by the Township;
(13)
Assist with carpentry and masonry projects;
(14)
Paint municipally owned buildings, roads, equipment, stop lines,
etc.;
(15)
Clean municipal property;
(16)
Install street signs, new fences and guardrails;
(17)
Remove snow and ice from roadways, sidewalks, walking paths,
etc.;
(18)
Be available to respond in and to emergency calls to address
any issues including, but not limited to, those set forth above; and
(19)
Perform any other duties as directed by the Township Administrator,
Principal Public Works Manager, or Public Works Foreman.
There is hereby established within the Township
of Chesterfield the position of Emergency Management Coordinator,
who shall be appointed by the Township Committee for a term of three
years. As a condition of his or her appointment and right to continue
for the full term of appointment, each Municipal Emergency Management
Coordinator shall have successfully completed, at the time of his
or her appointment or within one year immediately following appointment,
the current approved Home Study Course and the basic Emergency Management
workshop. The failure of any Municipal Emergency Management Coordinator
to fulfill such requirement within the period prescribed shall disqualify
the Coordinator from continuing in the office of coordinator and thereupon
a vacancy in said office shall be deemed to have been created. The
Emergency Management Coordinator shall plan, organize and conduct
varied emergency management operations within the Township, coordinate
activities of the emergency management staff, and perform such other
duties as may be directed by the Township Committee from time to time.
The Emergency Management Coordinator shall receive such compensation
as shall be prescribed by the Annual Township Salary Ordinance.
There is hereby established within the Township
of Chesterfield the position of local Registrar of Vital Statistics,
who shall be the Township Clerk until such time as the Township's
population shall reach 5,000; at which time the Township Committee
may appoint a person to serve as Registrar; should such an appointment
occur, same shall be for a term of three years and until his or her
successor has been appointed and qualified. If the Registrar is the
Municipal Clerk, his or her term of office shall be concurrent with
his or her term of office as Clerk. The local Registrar of Vital Statistics,
under the supervision and direction of the State Registrar of Vital
Statistics, shall have charge of the work involved in obtaining reports
of and recording births, marriages and deaths in the Township; and
to mark the birth certificate of a missing child born in his or her
registration district when notified by the State Registrar pursuant
to N.J.S.A. 26:8-25(j). The Registrar of Vital Statistics shall receive
such compensation as shall be prescribed by the Annual Township Salary
Ordinance.
There is hereby established within the Township
of Chesterfield the position of Recycling Coordinator, who shall be
annually appointed by the Township Committee for a term of one year.
The Recycling Coordinator shall plan, develop, implement and coordinate
the recycling program of the Township and shall perform such other
duties as may be directed by the Township Committee from time to time.
The Recycling Coordinator shall receive such compensation as shall
be prescribed by the Annual Township Salary Ordinance.
