The City Council, upon consideration and review of the procedures
and recommendations, shall in its wisdom award the contract of purchase
to the lowest responsible bidder pursuant to N.J.S.A 40A:11-4.
The Mayor or Business Administrator shall execute and sign contracts
let by the Council and authorized pursuant to the municipal ordinance,
and the Mayor's and Business Administrator's signatures shall be attested
to by the Municipal Clerk.
All purchases of any work, supplies, materials, equipment or
contractual services for the municipality's account shall be made
by the Division of Administration pursuant to a written requisition
from the head of the department whose appropriation will be charged
and the certification of the Department of Finance that a sufficient
unencumbered balance of appropriation is available to pay therefor.
The Business Administrator shall establish and approve uniform
standards for requisitions and purchases. The Division of Administration
shall control the delivery of all supplies, materials, equipment and
other items purchased and shall make or cause to be made proper test
checks and inspections thereof. The Division shall ascertain whether
the supplies, material, equipment and other items purchased comply
with the specifications and shall cause laboratory or other tests
to be made whenever, in the opinion of the Division head, it is necessary
to determine whether the materials or supplies furnished are of the
quality and standard required.
Immediately upon delivery of any purchase item, the receiving
clerk shall make a record thereof on a form to be approved by the
Business Administrator, and the department's acceptance of the delivery
shall be certified by the certifying officer in such form as shall
be prescribed by the Business Administrator. A voucher properly prepared
and executed by the vendor shall be submitted to the Treasurer, who
shall not authorize payment unless and until he has first examined
a properly prepared and certified receiving report and has satisfied
himself that the items billed were properly authorized and delivered
in accordance with a duly issued purchase order or any change thereof
authorized by the Division of Administration.