[Adopted 6-9-2022 by L.L.
No. 3-2022]
The Board of Trustees of the Village of Poquott, and any other
board or committee of the Village of Poquott, may, in its discretion,
use videoconferencing to conduct its meetings pursuant to the requirements
of this article, provided that a minimum number of members of the
Board of Trustees or other board or committee are present to fulfill
the public body's quorum requirement in the same physical location
or locations where the public can attend and the criteria of Public
Officers Law § 103-a are met; and:
A. The Board of Trustees has established written procedures governing
member and public attendance consistent with this article, and such
written procedures shall be conspicuously posted on the Village of
Poquott public website; and
B. The members of the quorum of the Board of Trustees or the other board or committee shall be physically present at any such meeting unless a member is unable to be physically present at any such meeting location due to extraordinary circumstances, as set forth in the resolution and written procedures adopted pursuant to Subsections
A and
B of this section, including disability, illness, caregiving responsibilities, or any other significant or unexpected factor or event which precludes the member's physical attendance at such meeting.
Except in the case of executive sessions conducted pursuant
to § 105 of the New York State Public Officers Law, the
Board of Trustees or other board or committee shall ensure that members
of the public body can be heard, seen and identified, while the meeting
is being conducted, including but not limited to any motions, proposals,
resolutions, and any other matter formally discussed or voted upon.
The minutes of the meetings involving videoconferencing shall
include which, if any, members participated remotely and shall be
available to the public pursuant to Public Officers Law § 106.
If videoconferencing is used to conduct a meeting, the public
notice for the meeting shall inform the public that videoconferencing
will be used, where the public can view and/or participate in such
meeting, where required documents and records will be posted or available,
and identify the physical location or locations for the meeting where
the public can attend.
The Board of Trustees or other board or committee shall provide
that each meeting conducted using videoconferencing shall be recorded
and such recordings posted or linked on the public website of the
public body within five business days following the meeting, and shall
remain so available for a minimum of five years thereafter. A recording
of the meeting shall be available at the actual cost to the Village
and the recordings shall be transcribed by the Village upon request,
with the cost of the transcription to be paid by the requesting party.
If videoconferencing is used to conduct a meeting, the Board
of Trustees or other board or committee shall provide the opportunity
for members of the public to view such meeting via video, and to participate
in proceedings via videoconference in real time where public comment
or participation is authorized and shall ensure that videoconferencing
authorizes the same public participation or testimony as in-person
participation or testimony.
As provided in Public Officers Law § 103-a, the in-person
participation requirements of this article shall not apply during
a state disaster emergency declared by the Governor pursuant to § 28
of the Executive Law, or a local state of emergency proclaimed by
the chief executive of a county, city, village or town pursuant to
§ 24 of the Executive Law, if the public body determines
that the circumstances necessitating the emergency declaration would
affect or impair the ability of the Board of Trustees to hold an in-person
meeting.