Be it resolved by the Grand Junction Police Department, Grand
Junction Fire Department, Palisade Police Department, Mesa County
Sheriff’s Office, Fruita Police Department and Clifton Fire
Protection District that this chapter is duly adopted and by its adoption
the intergovernmental agreement in this chapter is adopted, ratified
and confirmed with the benefits and obligations therein provided.
(Res. 16-98, 2-18-98. Formerly 42.04.010)
The purpose of this intergovernmental agreement is to provide
a basic working document that describes the mission and responsibility
of the Grand Junction Regional Communications Center (GJRCC).
The agreement describes the relationship that exists between
the City of Grand Junction and other agencies that utilize the GJRCC
(“users”) to provide both enhanced 9-1-1 service and telecommunications
for police, fire and emergency medical services in Mesa County.
All users recognize that the GJRCC provides the best opportunity
to provide the most efficient, professional and cost effective method
for providing essential telecommunications to all police, fire and
public emergency medical agencies.
It is in the best interest of all people who live in or travel
through Mesa County that the GJRCC continues to function as a well-equipped,
well-staffed and well-trained cooperative effort in providing this
essential service.
Now therefore, in consideration of the following, the parties
hereto, by their signatures do covenant, contract and agree as follows
in this chapter.
(Res. 16-98, 2-18-98. Formerly 42.04.020)
All employees of the GJRCC are employees of the Grand Junction
Police Department and, therefore, must comply with all City personnel
provisions and requirements, e.g., City personnel policies. In addition,
employees are regulated by the Grand Junction Police Department Policy
and Procedures Manual and the GJRCC Operations Procedures Manual.
If a conflict exists between these policies and manuals, the City’s
personnel policies (Personnel Policies and Procedures Manual –
PPM) will govern. The Manager of the GJRCC is a Grand Junction Police
Department employee who is supervised by the Grand Junction Police
Chief or his designee. All employment decisions concerning communications
center employees, including hiring, firing, discipline, promotion,
etc. are the responsibility of the Police Chief or his designee and
are typically made following a recommendation from the Manager.
(Res. 16-98, 2-18-98. Formerly 42.04.030)
The City’s insurer provides coverage for most of the operations
of the GJRCC. The GJRCC pays a proportionate share of the City’s
policy premium. The present City policy provides coverage for employment-related
lawsuits brought by or on behalf of any current or former GJRCC employee.
The City will be responsible for its employees and agrees that any
user in good standing should not be liable for any employment-related
lawsuits brought against such user by or on behalf of any current
or former GJRCC employee so long as such user has acted in accordance
with law and the policies and procedures of the GJRCC; any such expenses/costs
will be part of the GJRCC operating costs. The Police Department agrees
to exercise reasonable management practices in order to minimize any
such expenses and costs.
(Res. 16-98, 2-18-98. Formerly 42.04.040)
The GJRCC Policy and Procedure Manual, adopted by users on August
7, 1996, is the comprehensive manual that describes adopted policies,
procedures and protocols for GJRCC operations. All users shall follow
the policies, procedures and protocols contained therein. This manual
may be amended periodically by the Board, as recommended by the Manager
and “user group.”
(Res. 16-98, 2-18-98. Formerly 42.04.050)
The GJRCC will maintain a “user group,” constituted
and functioning in accordance with GJRCC Operations Procedure Manual
Sections 1.14 and 1.15. The user group shall minimally include a representative
from the GJPD, MCSO, FPD, PPD; a member designated by the fire districts
to represent them; a GJRCC telecommunicator selected by the Grand
Junction Police Chief, two GJRCC supervisors; and one at-large representative
from the GJPD, MCSO, GJFD and the GJRCC. The at-large representative
shall be nonsupervisory, line personnel. The purpose of the “user
group” is to help the GJRCC consistently monitor the needs of
all users and provide a mechanism to address concerns and modify telecommunications
procedures and protocol in order to deliver the best possible service
to all users.
(Res. 16-98, 2-18-98. Formerly 42.04.060)
All users will be represented by the GJRCC Board. The six-person
Board will consist of: the Grand Junction Police Chief who will serve
as its chairman; the Grand Junction Fire Chief, the Mesa County Sheriff,
the Palisade Police Chief, the Fruita Police Chief, and one member
chosen by and representing the following agencies: Lower Valley FPD,
Palisade Rural FPD, East Orchard Mesa FPD, Central Orchard Mesa IFPD
and Clifton FPD. For the purpose of conducting the business of the
Board, each Board member has a vote or half vote as follows: Mesa
County Sheriff – one vote; Grand Junction Police Chief –
one vote; Grand Junction Fire Chief – one vote; Palisade
Police Chief – one-half vote; Fruita Police Chief –
one-half vote; a member chosen by the fire districts –
one-half vote.
(Res. 16-98, 2-18-98. Formerly 42.04.070)
The Board will meet a minimum of three times per year. A meeting
will be called in June of each year to discuss cost allocation methods,
formulas and to discuss any changes to the same. A meeting will be
called each September to review the GJRCC’s proposed budget
for the following year and a meeting will be called in January to
conduct miscellaneous business. The chairman may call a meeting on
his own or at the request of any Board members at any time. All Board
meetings will be conducted according to the Open Meetings Law. Meeting
agendas and meeting minutes will be maintained and distributed to
all members. A quorum of three and one-half votes is needed to vote
on and pass any motion. The Board may act on budgets or budgetary
items without a quorum being present if the Board is unable to produce
enough members to constitute three and one-half votes after two meetings
have been called, with proper notification provided to members and
a deadline for Board action of October 1st has passed.
(Res. 16-98, 2-18-98. Formerly 42.04.080)
Cost allocation to all users currently is and remains a fee
based on “calls for service.” That cost allocation method
and all factors involving costs and expenses being passed on to users,
pro rata, will be reviewed at each June meeting. Any changes in cost
allocation methods or factors must be finalized by December 31st of
the year proposed and will not take effect until January 1st of the
year after the year finalized. Should a new public safety agency approach
the GJRCC and request inclusion as a “user,” the chairman
will call a meeting of the Board, and after the Board’s approval
of the request, the Board will establish a “buy in” cost/assessment
that the new user must pay to the GJRCC before service is provided.
(Res. 16-98, 2-18-98. Formerly 42.04.090)
On alternating years and in conjunction with the City of Grand
Junction’s budgeting process, the chairman will distribute a
two-year GJRCC budget to the Board and schedule a GJRCC meeting date
during September, to be held no sooner than one week after distribution.
The Manager and chairman will present said budget and respond to questions
regarding line items. The Board will adopt a budget which will require
three and one-half votes for passage. Should the budget not be adopted
by October 1st of the budget year, the chairman shall take one of
the following actions:
(a) Amend the budget to the extent necessary to obtain a minimum of three
and one-half votes for passage;
(b) Notify the Grand Junction City Manager that the GJRCC Board is at
a budget impasse. Upon notification the Manager will take the necessary
steps to attempt to obtain the support from the governmental bodies
(either elected or appointed) that represent at least three and one-half
Board member votes. If such support is received, the Grand Junction
City Manager will advise the chairman that the submitted budget, or
a budget amended by the involved governmental bodies is to be implemented
for the GJRCC for the next two-year budget cycle; or
(c) Should a GJRCC budget not be passed by December 1st by either the GJRCC Board or implemented by the governmental bodies as described in subsection
(b) of this section, the chairman shall amend the GJRCC budget to equal a “bottom line” operating number equal to the last year’s approved budget plus an amount not to exceed three percent. Such a budget shall be considered final and all users will pay their associated costs based on the current cost allocation (calls for service) method.
The GJRCC budget shall contain a contingency fund, set at a
level determined by the Board. Exigent circumstances can occur which
impact the GJRCC budget between budget preparation cycles that exhaust
contingency funding. Such circumstances are predicted to be major
equipment failure or personnel shortages that require unforeseen overtime
costs. Upon determining that exigent circumstances have or will occur,
the chairman shall notify the Board and schedule an emergency meeting.
At that meeting the chairman shall recommend an amended budget to
address the exigency. The Board shall pass this amended budget following
the same procedures identified to pass the regular two-year operating
budget. Cost allocation to user agencies to meet exigent circumstances
shall be at the same level and using the same methodology as used
to determine basic user fees for the current year.
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(Res. 16-98, 2-18-98. Formerly 42.04.100)
The Grand Junction Emergency Telephone Safety Authority Board
(GJETSAB) continues to operate under all statutory provisions and
continues to meet and operate in accordance with law and past practice.
(Res. 16-98, 2-18-98. Formerly 42.04.110)
This agreement may be executed in counterpart copies provided
all members of the Board sign causing this agreement to take effect.
This agreement shall be in full force and effect as if all members
signed the same copy, if counterpart copies are used.
(Res. 16-98, 2-18-98. Formerly 42.04.120)
This agreement shall be and remain binding and in effect until
it is amended or terminated by three and one-half affirmative votes
of the Board.
(Res. 16-98, 2-18-98. Formerly 42.04.130)