The Office of Administration and Land Use is hereby established.
The Borough Administrator shall be appointed by the Mayor with the advice and consent of Borough Council. The term of this office shall be at the pleasure of the governing body, and removal shall be governed by N.J.S.A. 40A:9-136 et seq.
The Municipal Administrator shall be chosen on the basis of executive and administrative qualifications, with special reference to actual training or experience in governmental affairs, and educational experience and training.
The duties of the Borough Administrator shall be as follows:
A. 
Improving communications among the various Borough personnel, departments, professionals, boards, and the governing body.
B. 
Integrating and facilitating the functions of all departments, boards, professionals, offices and elected and appointed officials so as to provide a key link for day-to-day operations and allowing department heads to focus on their areas of expertise.
C. 
Consulting with the Mayor and Council and staff to establish goals and objectives for the Borough as a whole as well as Borough personnel to be reviewed on an annual basis with special emphasis on critical problems and any deterrents to the achievement thereof.
D. 
Implementing the policies, priorities and directives of the governing body and providing information and analysis to the Mayor and Council in connection with their policy development.
E. 
Assisting the governing body in translating its vision and goals into action plans by monitoring accomplishment of projects/initiatives and assisting in expediting as appropriate.
F. 
Coordinating the fulfillment of the objectives as set forth recommended in the Borough's strategic plan with the budget and with long range planning.
G. 
Recommending process improvement initiatives to the Mayor and Council to enhance organizational productivity and implementing such process(es) as directed.
H. 
Providing municipal government orientation and training for newly elected officials.
I. 
Assisting the Municipal Clerk, Mayor and Council in preparation of Council Meeting agendas.
J. 
Attending all council meetings and other meetings as may be directed by the governing body.
K. 
Keeping the governing body informed as to the conduct of the Borough affairs; submit periodic reports, either in writing or orally as deemed advisable or as the governing body shall request.
L. 
Establishing clear expectations, providing clarity around roles, and ensuring transparent communication throughout the organization including keeping employees informed of Borough activities that affect them and involve employees in the identification and solution of problems facing the Borough.
M. 
Under the direction of the Mayor and Council, encouraging regional cooperation with other municipalities and government agencies.
N. 
Ensuring the Borough has effective community outreach and public relations including all appropriate and effective technology.
O. 
Advising Borough department heads on a full range of organizational, management, administrative, technological, budget, and financial policies and related issues.
P. 
Advising Mayor and Council and department heads in the recruitment, hiring, discipline and evaluation systems of employees and all matters of personnel administration including facilitating development of formalized job descriptions for appropriate positions.
Q. 
Serving as the personnel officer of the Borough and maintaining personnel files as required by law.
R. 
Assisting the Chief Financial Officer, Finance Committee and Mayor and Council in the preparation, review, and adoption of the temporary budget, annual capital, and operating budgets.
S. 
Administering, in conjunction with the Chief Financial Officer and department heads, the adopted budget, including maintenance of a continuing review and analysis of the budget operation, work progress and costs of municipal services; and assessing the attainment of budget and service goals and reporting the same regularly to the Mayor and Council.
T. 
Ensuring that the provisions of all contracts, franchises, leases, permits and privileges granted by the Borough are complied with and providing periodic reports of said compliance upon request.
U. 
Negotiating, researching, recommending, and implementing contracts, in conjunction with the appropriate department head(s), for the Borough upon request of the governing body and subject to the approval of the governing body.
V. 
Researching, recommending and implementing funding grants from various sources for the improvement and development of Borough capital projects and needs as well as for services to the Borough and its residents.
W. 
Perform such other functions and duties as may from time to time be assigned by ordinance, resolution or direction of the Mayor and Council, consistent with the laws of the State of New Jersey.
The Borough Attorney shall be appointed by the Mayor with the advice and consent of the Borough Council, and shall hold such position for a term of one (1) year from January 1 of the year in which the appointment is made. The Borough Attorney shall be a duly licensed Attorney-at-Law of the State of New Jersey.
The Attorney shall give all legal counsel and advice required by the Council or any member thereof and shall in general serve as the legal advisor to the governing body on all matters of Borough business. He/she shall represent the Borough in all judicial and administrative proceedings in which the Borough or any of its officers or agencies may be a party or have an interest. In furtherance of his general powers and duties, but without limiting them, the Attorney shall:
A. 
Draft or approve as to form and sufficiency all legal documents, contracts, deeds, ordinances and resolutions made, executed or adopted by or on behalf of the Borough;
B. 
Conduct appeals from orders, decisions or judgments affecting any interest of the Borough;
C. 
With the approval of the Borough Council, compromise or settle litigation in which the Borough is involved;
D. 
Render written opinions upon questions of law submitted to him by the governing body or any member thereof with respect to their official powers and duties;
E. 
Supervise and direct the work of additional attorneys and technical and professional assistance, which the governing body may authorize for special or regular employment in or for the Borough.
There shall be a Borough Engineer who shall be appointed by the Mayor with the advice and consent of the Borough Council for a term of three (3) years. The Borough Engineer shall receive such compensation as may be agreed upon and determined by the Council. He/she shall be a duly licensed professional engineer of the State of New Jersey.
[Amended 7-16-2024 by Ord. No. 2024-25]
The Borough Engineer shall perform the duties prescribed by general law and ordinance, and in addition shall:
A. 
Prepare or cause to be prepared plans, designs and specifications for public works and improvements undertaken by the Borough, either on force account or by public contract.
B. 
Provide and maintain surveys, maps, plans, specifications and control records with respect to public works and facilities owned or operated by the Borough.
C. 
Provide technical and engineering advice and assistance to other Borough departments as needed.
D. 
Issue flood hazard letters, in writing, when requested by the Borough.
E. 
Upon the termination of his service with the Borough, he shall surrender all materials relating to the administration of his engineering duties.
A. 
One or more Zoning Officers shall be appointed by the Mayor, with the advice and consent of the Borough Council, and shall serve a term of one year, commencing on January 1 of the year of appointment and ending on December 31 of that year, or until a successor or successors shall be appointed and qualified.
B. 
To be appointed to the position of Zoning Officer, an individual must have three years of experience in the preparation and revision of building construction plans and specifications or in the full-time inspection and enforcement of zoning and/or building construction laws and regulations and must possess a driver's license valid in New Jersey.
[Amended 7-16-2024 by Ord. No. 2024-25]
A. 
The duties of the Zoning Officer shall be:
(1) 
To enforce the Zoning Ordinances of the Borough of Mantoloking.
(2) 
To issue zoning permits in accordance with the Code of the Borough of Mantoloking.
(3) 
To answer all inquiries with regard to zoning.
(4) 
To keep a record of all applications for permits and of all permits and certificates issued, with a notation of all special conditions involved.
(5) 
To file and safely keep copies of all plans submitted.
B. 
The Zoning Officer shall be deemed to be the administrative officer as defined in N.J.S.A. 40:55D-3 and shall also issue certifications on behalf of the Borough of Mantoloking, certifying whether or not a subdivision has been approved by the Land Use Board, in accordance with N.J.S.A. 40:55D-56, and, in general, shall coordinate the efforts of the Land Use Board and have such other duties or responsibilities as may, from time to time, be imposed with regard to the Land Use Board. The Zoning Officer shall conduct field inspections and special investigations to ensure compliance with various municipal ordinances, initiate and enforce rules and regulations in relation to enforcement of ordinances, initiate necessary legal action against violators of various municipal ordinances, prepare needed reports, establish and maintain the records and files and may assist in the promulgation of municipal ordinances.
One or more Code Enforcement Officers shall be appointed by the Mayor, with the advice and consent of the Borough Council, and shall serve a term of one year, commencing on January 1 of the year of appointment and ending on December 31 of that year, or until a successor or successors shall be appointed and qualified.
To be appointed to the position of Code Enforcement Officer, an individual must meet the following requirements. The individual must:
A. 
Have the ability to make necessary inspections and investigations without giving unnecessary offense.
B. 
Have the ability to take and maintain a firm and correct stand when controversial matters are considered.
C. 
Have the ability to prepare clear, sound, accurate and informative reports containing findings, conclusions and recommendations.
D. 
Have the ability to establish and maintain needed records and files.
E. 
Have the ability to make evaluative judgments based on the application of statutory or regulatory provisions.
The duties of the Code Enforcement Officer shall be as follows:
A. 
To conduct field inspections and special investigations to ensure compliance with the various municipal ordinances, enforce rules and regulations in relation to the enforcement of ordinances, prepare needed reports, assist in the establishment and maintenance of the records and files and assist in promulgation of municipal ordinances.
B. 
To oversee and give direction to the Building Inspector in the performance of the duties of the Building Inspector and to assist the Building Inspector in the performance of those duties when necessary.
C. 
To perform such other duties as directed by the Mayor and Borough Council or the Borough Administrator.
The Deputy Code Enforcement Officer shall be appointed by the Mayor, with the advice and consent of the Borough Council. The Deputy Code Enforcement Officer shall aid the Code Enforcement Officer in performing all the duties as assigned and delegated by the Code Enforcement Officer. The Deputy Code Enforcement Officer shall also perform such duties as required by law and the ordinances of the Borough and assigned to him/her by the Governing Body and Code Enforcement Officer.
The Construction Official, together with a Building Subcode Official, Plumbing Subcode Official, Mechanical Subcode Official; Electrical Subcode Official and Fire Subcode Official, shall be appointed by the Mayor with the advice and consent of the Council, to serve for a term of four (4) years. The Construction Official must be duly qualified under the State Uniform Construction Code Act.
The Construction Official shall administer and enforce the Uniform Construction Code of the State of New Jersey, and the subcode officials shall administer and enforce said Code under their particular subcode. The Construction Official shall be the chief administrator with overall supervision of the subcode officials, and shall have the power to overrule a determination of any subcode official if the Construction Official is qualified to act pursuant to the State Uniform Construction Code Act as a subcode official for such subcode. The Construction Official may serve as a subcode official for any subcode for which he/she is qualified under the State Uniform Construction Code Act to administer.
Any person aggrieved by any order of the local enforcement agency shall have the right to appeal to the County Board of Appeals of the County of Ocean established under the State Uniform Construction Code Act.
The Mayor, with the advice and consent of the Borough Council, may also appoint an Administrative Assistant for the Zoning, Engineering, Planning Board, and Recording Secretary. The Administrative Assistant shall assist the above-referenced Departments in accordance with the Administrative Assistant’s job description.
One or more Building Inspectors shall be appointed by the Mayor, with the advice and consent of the Borough Council, and shall serve a term of four years. The Building Official must be duly qualified under the State Uniform Construction Code Act.
The Building Inspector shall receive applications for building permits; examine plans for new structures to see that they comply with all applicable ordinances; determine that building repairs and alterations conform to established rules and regulations; periodically inspect buildings within the municipality to assure that construction and alteration work follows approved plans; and enforce all laws relating to construction, alteration, removal or demolition of buildings and structures except as may be otherwise provided for in other ordinances or regulatory measures.
One or more Dune Officers shall be appointed by the Mayor, with the advice and consent of the Borough Council, and shall serve a term of one year, commencing on January 1 of the year of appointment and ending on December 31 of that year, or until a successor or successors shall be appointed and qualified.
The Borough Dune Inspector shall enforce the affirmative duty of each oceanfront owner, as set forth in Chapter 11, Protection of Beaches and Dunes, by service of a written notice, certified mail, return receipt requested, upon the record owner westward of the dune at their last known address requiring specific compliance with obligations concerning dune protection and/or restoration. The notice shall also advise that, unless the owner shall take appropriate corrective action and complete the same within 45 days from the date of mailing said notice, the Borough may perform such acts of protection and/or restoration at the expense of the owner. Such expenditures by the Borough, if any, shall be due and payable upon demand. In the event that any such owner shall fail to pay, then the sum together with interest at the highest legal rate thereon shall become a lien upon the property and be collected in the same manner as delinquent real property taxes.
The Borough shall employ such lifeguard or lifeguards and other seasonal employees as may be required for the proper supervision of public bathing at designated public beaches within the Borough. Notwithstanding any other provision of this Code, the Borough Administrator shall be responsible for appointing all seasonal and temporary employees. Every seasonal or temporary appointment made by the Administrator shall terminate 30 days from appointment, unless and until the Borough Council ratifies the same.