[Amended 7-10-1990 by L.L. No. 5-1990]
The Town Board is responsible for ensuring compliance with the
regulations herein and designates the following person as records
access officer: Town Clerk, Beekman Town Hall, Main Street, Poughquag,
New York 12570.
To prevent an unwarranted invasion of personal privacy, the
Committee on Public Access to Records may promulgate guidelines for
the deletion of identifying details for specified records which are
to be made available. In the absence of such guidelines, an agency
or municipality may delete identifying details when it makes records
available. An unwarranted invasion of personal privacy includes but
shall not be limited to:
A. The disclosure of such personal matters as may have been reported
in confidence to an agency or municipality and which are not relevant
or essential to the ordinary work of the agency or municipality.
B. The disclosure of employment, medical or credit histories or personal
references of applicants for employment, except such records may be
disclosed when the applicant has provided a written release permitting
such disclosure.
C. The disclosure of items involving the medical or personal records
of a client or patient in a hospital or medical facility.
D. The sale or release of lists of names and addresses in the possession
of any department if such lists would be used for private, commercial
or fund-raising purposes.
E. The disclosure of items of a personal nature when disclosure would
result in economic or personal hardship to the subject party and such
records are not relevant or essential to the ordinary work of the
department.
Each department shall maintain and make available for public
inspection and copying, in conformity with such regulations as may
be issued by the Committee on Public Access to Records, a current
list, reasonably detailed, by subject matter of any records which
shall be produced, filed or first kept or promulgated after the effective
date of this chapter. Such list may also provide identifying information
as to any records in the possession of the department on or before
the effective date of this chapter.
In addition to such requirements as may be imposed by this chapter
or by Chapter 578 of the Laws of 1974, each board, commission or other group of the Town having
more than one member shall maintain and make available for public
inspection a record of the final votes of each member in every agency
proceeding in which he votes.