There shall be a Department of Administration
and Finance, the Director of which shall be the Business Administrator,
without additional compensation. The Department shall be administered
through Divisions of Administration, Treasury, Tax Collection and
Assessments. The Business Administrator may designate a member of
the Department of Administration and Finance to act as Assistant Administrator
in his absence as he may direct and to perform such other duties as
may be assigned, without additional compensation.
Within the Department of Administration and
Finance there shall be a Division of Administration. Under the direction
and supervision of the Director, the Division shall:
A.
Prescribe and install uniform forms and procedures
for budget preparation by all departments and assist in the review
and analysis of budget requests and in the preparation of the budget
document.
B.
Administer the Township's personnel program, including
the job classification and pay plan and other personnel policies,
and maintain a complete system of personnel records of municipal officers
and employees.
C.
Have and exercise the functions, powers and duties
of Township Purchasing Agent as provided by the code.
D.
Supervise telephone, mail, office equipment and furnishings
and other office services.
E.
Place, purchase and review property, liability and
other insurance and surety bonds as required for Township purposes.
F.
Install and provide records and reports for the determination
of the cost of performance of each functional program or activity,
measured in such work units as may be appropriate thereto.
G.
Review each proposed expenditure and commitment to
be made on behalf of any Township department for conformity with state
law, the Charter and ordinances of the Township and authorize only
such expenditures and commitments as conform with all the requirements
of the Administrative Code.
[Amended 3-26-1987 by Ord. No. 945]
The Assessor shall be appointed pursuant to
N.J.S.A. 40A:9-146. Pursuant to N.J.S.A. 40A:9-146 et seq. and 54:1-35.25
et seq., the Assessor shall:
A.
Have, perform and discharge all the functions, powers
and duties prescribed by law for a municipal assessor.
B.
Make assessments of benefits for local improvements,
and for that purpose have and exercise the powers and duties of a
board of assessment for local improvement as provided by law.
C.
Maintain adequate assessment records of each separate
parcel of real property assessed or exempted and establish and maintain
such files, records and procedures as may be required for the valuation
and assessment of personal property pursuant to law.
D.
Maintain a current tax map of the Township as a public
record and cause to be recorded thereon all changes in ownership or
character of the real property assessed, employing for that purpose
the facilities of other departments as provided by the code.
Within the Department of Administration and
Finance there shall be a Division of Treasury, the head of which shall
be the Treasurer. He shall be appointed for the term prescribed by
law for municipal treasurers, but need not serve full time. The Treasurer
shall serve under the direction and supervision of the Director of
the Department. The duties of the Treasurer shall be:
A.
To control and verify the accuracy of daily receipts
of the Central Cashier.
B.
To preaudit all vouchers, bills or claims presented
against the Township.
C.
To control expenditures to assure that budget appropriations
are not exceeded.
D.
To supervise and maintain the punctual payment of
all Township debt bonds and interest.
E.
To reconcile all bank accounts, including tax collector's
depository accounts.
F.
To supervise and administer, when necessary, the record
keeping of all personnel within the Department of Finance.
G.
To make all disbursements of Township funds.
H.
To have custody and control of all investments and
investment funds of the Township upon approval of the Administrator.
I.
To prepare at least monthly a Treasurer's report to
be presented to the Mayor and Council, setting forth at least a statement
of revenues, statement of receipts and disbursements (all funds) and
a statement of budget appropriations and expenditures and unencumbered
balances.
[Amended 11-26-1996 by Ord. No. 1136]
[Added 9-28-1989 by Ord. No. 994]
Pursuant to P.L. 1988, c. 110,[1] there is hereby created and established the position of
Chief Financial Officer of and for the Township of Saddle Brook. Said
Chief Financial Officer shall carry out the responsibilities set forth
under N.J.S.A. 52:27BB-26 et seq. The Chief Financial Officer shall
be appointed as prescribed by law. The salary of the Chief Financial
Officer shall be established by salary ordinance[2] and said Official shall be paid at the time and in the
manner as other Township officials are paid.
Within the Division of Treasury there shall
be an Accounting Clerk or Bookkeeper, who shall have the following
duties:
A.
B.
To prepare monthly trial balances of appropriation
ledgers and general ledgers.
C.
To prepare quarterly trial balances of water utility
accounts receivable cards.
D.
To prepare for payment by the Treasurer bill resolutions
to be presented for Council approval (all appropriation ledgers are
to be maintained on the encumbrance system).
E.
To prepare or proof, whichever the case may be, payrolls
of the Township.
Within the Division of Treasury there shall
be a Central Cashier's office, whose duties shall be:
A.
To receive all money entrusted to or under the control
of any department and deposit all funds received by it in depositories
authorized by the Council by resolution.
B.
To issue a duplicate receipt for all payments made
to the Township (except fines, taxes and assessments).
C.
To prepare bank deposits daily and to cause same to
be transmitted to the proper depository.
D.
To prepare a daily summary of funds received and deposited,
which is to be transmitted daily to the Treasurer with a duplicate
copy to the bookkeeping department.
E.
To prepare all purchase orders from approved department
requisitions and to determine from Treasurer's office that adequate
budget appropriations are available.
F.
To transmit original copy of order to the requisitioning
department, to transmit the duplicate to the Treasurer's office and
to maintain the triplicate in a numerical file until the voucher is
received.
G.
To assist the Treasurer in other general clerical
duties of the Division as may be assigned.
H.
To collect fines during normal business hours.
Within the Department of Administration and
Finance there shall be a Division of Tax Collection, the head of which
shall be the Collector. He shall be appointed for the term prescribed
by law for municipal tax collectors. Under the direction and supervision
of the Director, the Division shall:
A.
Perform the functions of a collector of taxes under
general tax law, including without limitation thereto the preparation
and mailing of tax bills and assessment bills, enforcement of tax
collections by tax sales and otherwise, and the maintenance of tax
accounting records in such manner as may be prescribed or approved
pursuant to the Charter and code.
B.
Receive and collect and deposit daily all current
and delinquent real and personal property taxes and sewer assessments,
charge and receive penalties and interest pursuant to law.
C.
Make or cause to be made and certify searches for
tax and other liens on real property as may be authorized by law,
and charge and collect and deposit daily for the use of the municipality
the fee required pursuant to law for any such search.
