A.
The budget shall be prepared by the Mayor with the
assistance of the Business Administrator. During the month of November,
the Mayor shall require all department heads to submit requests for
appropriations for the ensuing budget year and to appear before the
Mayor or the Business Administrator at public hearings which shall
be held during that month on the various requests. On or before the
15th day of January, the Mayor shall submit to Council his recommended
budget, together with such explanatory comment or statement as he
may deem desirable.
B.
The Business Administrator with the assistance of
the Treasurer and Auditor shall prepare all estimates of nonproperty
tax revenues anticipated for the support of each annual budget.
C.
The budget documents shall be prepared in such form
as is required by law for municipal budgets and in accordance with
the Charter. There shall be appended to the budget a detailed analysis
of all items of expenditure and revenue. Such analysis shall include
a comparison of the total number of positions of each class and grade
to be authorized by the budget with the actual number thereof employed
at the beginning and ending of the preceding budget period. So far
as practicable, such analysis shall include appropriate statements
of the cost of performance of functional programs and activities in
terms of quantitative, countable units of work for operating and capital
expenditures.
A.
The Business Administrator shall supervise the administration
of each annual budget. In consultation with department heads he shall
establish quarterly or such other periodic allotments of appropriations
as he may deem necessary. Each department shall plan and administer
its expenditure program within the limits of such allotments.
B.
If at any time during the budget year the Business
Administrator shall ascertain that the Township government is faced
with the probability of incurring a cash deficit for the current year,
he shall reconsider the work programs and allotments of the several
departments. Upon such reconsideration and within the approval of
the Mayor, he may revise budget allotments so as to forestall, so
far as possible, the making of commitments and expenditures in excess
of the revenues to be realized during the fiscal year. He shall file
with the Treasurer a copy of such revised allotments, and the Treasurer
shall control all expenditures within the limits thereof.
[Amended 3-26-1987 by Ord. No. 945]
All purchases of all supplies, materials or
equipment or contractual services for the Township's account shall
be made by the Division of Administration, pursuant to a written requisition
from the head of the department whose appropriation will be charged
and the certification of the Treasurer that a sufficient unencumbered
balance of appropriation is available to pay therefor. All such purchase
contracts in excess of the amount as provided in N.J.S.A. 40A:11-4
shall conform to applicable requirements of state statutes for competitive
bidding.
[Amended 10-8-2009 by Ord. No. 1475]
Where contracts are let through public competitive
bidding, the Council may, upon recommendation of the Business Administrator
with respect to all contracts other than public works contracts, and
upon recommendation of the Director of Public Works with respect to
public works contracts, let the contract in the manner prescribed
by law. The Mayor shall execute and sign contracts let and authorized
pursuant to the Charter and ordinances. Any contract awarded in an
amount exceeding $10,000 shall be subject to the prevailing wage rate
at that time, notwithstanding the State Department of Labor and Workforce
Development threshold which may be in excess of the aforestated amount.
The Business Administrator shall establish and
approve uniform standards for requisitions and purchases. The Division
of Administration shall control the delivery of all supplies, materials,
equipment and other items purchased and shall make or cause to be
made proper test checks and inspections thereof. The Division shall
ascertain whether the said supplies, materials, equipment and other
items purchased comply with the specifications and shall cause laboratory
or other tests to be made whenever, in the opinion of the Division
head, it is necessary to determine whether the materials or supplies
furnished are of the quality and standard required.
A.
Each department shall, upon request of the Business
Administrator, submit a complete statement of the materials, supplies
and equipment and work and labor under contract which will be required
by the department during the ensuing year, half year or quarter year
as the Administrator may determine, according to the best estimate
of the department head. Such statement shall be in such form and detail
as the Administrator may require.
B.
Purchases shall be made upon requisition of a department
head to the Purchase Control Clerk, under such procedures and in such
form as the Business Administrator may prescribe or approve. Except
as the Business Administrator may authorize in case of emergency,
no purchase shall be made and no bill, claim or voucher shall be approved
unless the procedures prescribed by or pursuant to the code have been
followed.
A.
Bills, claims and demands against the Township shall be paid only after submission to and approval by the Council as provided in Subsection B hereof. A voucher on a form prescribed by the Treasurer shall be presented for each bill, claim or demand and shall be paid only upon the audit, warrant and approval of the Treasurer. Disbursements shall be made by a combination warrant-bank check or draft warranted by the Treasurer or Assistant Treasurer, signed by the Mayor and countersigned by the Township Clerk, except that payroll checks may be signed by the Treasurer or Assistant Treasurer alone upon voucher and warrant of the Treasurer for a total payroll.
B.
The Treasurer shall prepare for each regular executive
session of the Council prior to the public meeting a list of all bills,
claims and vouchers which he recommends for payment. The Council shall
approve any or all of such items by resolution, and upon such approval
the Treasurer shall issue his warrant for each item approved. Such
list shall be prepared in sufficient quantity for each member of the
Council, the Mayor and the Business Administrator, and at least one
copy shall be filed with the Clerk as a public record open to examination
in his office.
