[Adopted 4-27-1967 by Ord. No. 567]
For the purpose of this article, the following
terms, phrases, words and their derivations shall have the meaning
given herein:
The Township Clerk of the Township of Saddle Brook.
All telephone, gas, water, electric light and power services;
towel and cleaning services; insurance; leases for all grounds, buildings,
office or other space required by the using agencies; and the rental,
repair or maintenance of equipment, machinery and other municipally
owned personal property. The term shall not include professional and
other contractual services which are in their nature unique and not
subject to competition.
Any officer or official of the Township either in actual
charge of or in acting charge of any given department.
The Township Council of the Township of Saddle Brook.
All supplies, materials and equipment.
The Township of Saddle Brook, Bergen County, New Jersey.
The Township Council of the Township of Saddle Brook.
[Amended 3-26-1987 by Ord. No. 945]
A requisition and purchase order system is hereby
established in the office of the Business Administrator for the purpose
of controlling all expenditures and commitments for all or any of
the items herein mentioned.
[Amended 3-26-1987 by Ord. No. 945]
Requisition forms shall be issued in as many
copies as is required, the original of which shall remain on file
with the office of the Business Administrator. One copy of the requisition
shall remain with the department head issuing the requisition. Each
requisition shall contain not less than the following information:
[Amended 3-26-1987 by Ord. No. 945]
After the formalities concerning the requisition
have been fully complied with as herein set forth, a purchase order
shall be issued by the Business Administrator authorizing the delivery
of the articles or services requisitioned in accordance with the following
conditions:
A.
This purchase order shall not exceed $250 unless a
resolution by the Township Council has first been duly enacted.
B.
All deliveries will be subject to inspection and approval
by the department head who initiated the requisition for the labor
or materials supplied.
C.
Invoices attached to duly executed municipal voucher
and copy of purchase order should be presented not later than five
days preceding the second and fourth Tuesday of each month.
D.
Each purchase order shall bear the signature of the
Township Treasurer indicating that there exists an unexpended balance
in the account or appropriation to which the expenditure shall be
charged.
A.
A claim
against the Township shall contain the following information:
(1)
Notice to the effect that invoices attached to duly
executed municipal voucher and copy of purchase order should be presented
not later than five days preceding the second and fourth Tuesday of
each month.
(2)
Date of order.
(3)
Vendor's date of claim.
(4)
Requisition number.
(5)
Name of department to which merchandise is to be delivered.
(6)
Claimant's certification and declaration of labor
or materials supplied to the Township.
(7)
Statement by the department head that labor was performed
and material was received and checked, that prices quoted are correct
with contract, bid, requisition, standard price in the order named,
and that "this bill is approved for payment."
(8)
A copy of the vendor's bill or invoice on vendor's
stationery or billhead.
(9)
Signature of department head of appropriate department
approving claim for payment.
[Amended 3-26-1987 by Ord. No. 945]
B.
All claims
for payment shall be paid by the Township of Saddle Brook no more
than 60 days of receipt of said claim.
[Added 12-30-2008 by Ord. No. 1462]
[Amended 3-26-1987 by Ord. No. 945]
The Business Administrator shall prepare the
necessary number of copies of any resolution for expenditures in excess
of $250, which resolution shall be forwarded to the Township Treasurer
and the department head from which the requisition emanates.
The Township Treasurer shall insert in the resolution
the appropriation or account against which the purchase for labor
or material is charged.
Each department head receiving material shall
keep a just and true inventory of all materials received and shall
keep appropriate records indicating to what use the said material
was put.
All purchases of and contracts for supplies
and contractual services and all personal property offered for sale
by the Township, except as specifically provided herein, shall be,
wherever possible, based upon competitive bidding or solicitation
of quotes from prospective suppliers. All contracts required by the
laws of the State of New Jersey to be submitted to competitive bidding
shall remain as heretofore, and nothing herein shall be construed
to mean that any of the provisions of the Revised Statutes of the
State of New Jersey with respect to competitive bidding should in
any way be eliminated or waived.
Whenever any contract for labor or material
is submitted for competitive bidding or quotations are solicited by
the Township, and all bids received are for the same total amount
or unit price, quality and service being equal, the contract shall
be awarded to any local person, firm or corporation located or residing
in the Township of Saddle Brook.
