[HISTORY: Adopted by the Town Board of the
Town of Huntington 12-15-1981 by L.L. No. 4-1981.[1] Amendments noted where applicable.]
[Amended 9-14-1982 by L.L. No. 5-1982]
A.
Word usage. Whenever used in this chapter, words used
in the singular include the plural and vice versa.
B.
DEPARTMENT
DEPUTY DIRECTOR
DIRECTOR
Definitions. As used in this chapter, the following
terms shall have the meanings indicated:
The Town of Huntington Department of Audit and Control, and
it shall perform a major function of town government.
The Deputy Director of the Town of Huntington Department
of Audit and Control, who in the absence of the Director shall act
generally for and in the place of the Director.
The Director of the Department of Audit and Control, and
he shall be the chief executive officer of the Department.
[Amended 9-14-1982 by L.L. No. 5-1982]
A.
There is hereby established, as a separate Department
in the town government of the Town of Huntington, the Department of
Audit and Control. The principal executive officer and administrative
head of such Department shall be the Director of Audit and Control,
who shall be appointed by the Town Board for a term of office fixed
by law, at such salary as may from time to time be fixed by the said
Town Board. The Director shall be appointed on the basis of his administrative
experience and qualifications for the duties of such office and shall
meet any additional standards as may be required by the Town Board.
The Director shall be the head of the Department, with power and authority
to appoint and remove officers and employees under his jurisdiction
in accordance with the Civil Service Law and other applicable laws,
except the appointment and removal of the Deputy Director, who shall
be appointed and removed by the Town Board.
B.
The Deputy Director shall generally act for and in
behalf of the Director and shall perform such duties vested in and
imposed upon that official by the provisions of this chapter, by statute
or by other lawful authority.
[Amended 9-14-1982 by L.L. No. 5-1982; 12-12-1989 by L.L. No.
10-1989; 3-10-1992 by L.L. No. 1-1992; 4-26-2006 by L.L. No. 10-2006]
The Director shall have such powers as shall
be necessary for the proper administration of the Department consistent
with applicable provisions of law. The Department shall be divided
into the following Divisions:
The powers and duties of such Division therein
shall be under the administration, direction and control of the Director,
and each of the Divisions shall be supervised by a Division head who
shall be designated as Division Administrator. The powers and duties
of individual Divisions shall be:
A.
Division of Comptroller. This Division shall perform
the following functions:
(1)
To administer, manage, assemble and maintain all financial
records, books and documents necessary to reflect and record all transactions
of the Town of Huntington affecting its assets and financial interests
and to periodically prepare financial reports and submit same to state,
county and town agencies.
(2)
To administer, manage, prepare and maintain accounts,
records and documents of all disbursements of the Town of Huntington
and, upon proper approval, to make payment of all claims and indebtedness
of the Town of Huntington.
(3)
To administer, manage, prepare and maintain accounts,
records and documents of all receipts, accounts receivable, investments
and borrowings of the Town of Huntington.
(4)
To administer, manage, supervise and implement all
necessary and related procedures for the auditing and verification
of all charges, claims, demands and accounts against the town and
to audit operations, accounts and fiscal affairs of every department
of the town pursuant to prevailing law, rules and regulations and
to audit all income financial transactions of the town to assure sufficiency
and accuracy of same.
(5)
When so appointed by the Supervisor, to administer,
manage, prepare and supervise procedures and programs for evaluation
of departmental estimates of operating budgets of all departments
and to prepare and submit a tentative budget to the Town Board, to
administer all budget funds and appropriation accounts and to prepare
and coordinate projected budgetary forecasts for operating and capital
improvements needs.
B.
Division of Purchasing. This Division shall perform
the following functions:
[Amended 9-14-1982 by L.L. No. 5-1982]
(1)
To administer the town's purchasing policy and procedures,
including the preparation or review of specifications and all bidding
procedures for supplies, equipment, services and public works contracts.
(2)
To administer purchasing contracts and to process
all vendor billing.
(3)
To maintain inventory of all materials and supplies.
(4)
Local
Preference: The Director of the Purchasing Division of the Department
of Audit and Control, or a Committee, if one shall have been appointed
by the Town Board, that evaluates, reviews and recommends to the Town
Board the proposal which it believes should be accepted from among
the proposals received pursuant to the Town's request for proposals
under General Municipal Law § 104-b, shall include but not
be limited to the following criteria: financial capability, training
and experience in the field, references and prior work, quality of
staffing and ability to complete the project or provide the service,
responsibility of proposer and cost. In considering cost, any person
or other entity which has maintained a place of business, staffing
and an operational office at an address located within the Town of
Huntington for at least one year prior to the date of making a proposal,
may, in the discretion of the evaluator, be considered to have proposed
the lowest price, if that price is not more than 5% over the price
quoted by a business not maintaining an office within the Town of
Huntington.
[Added 2-6-2012 by L.L. No. 5-2012]
(5)
The Director of the Purchasing Division shall be authorized to use
Best Value Award Methodology for purchase contracts, for service work
including contracts, but excluding contracts necessary for the completion
of a public works contract pursuant to Article 8 of the New York Labor
Law. The Best Value Award Methodology shall include the ability to
purchase from cooperatives.
[Added 2-6-2024 by L.L. No. 10-2024]
C.
[2]Division of Payroll. This Division shall perform the following
function: to administer, manage, prepare and supervise procedures
for the efficient payment of wages to town employees.[3]
[Added 3-10-1992 by L.L. No. 1-1992]
[2]
Editor's Note: Former Subsection C, Division
of Data Processing, was repealed 4-26-2006 by L.L. No. 10-2006. This
local law also redesignated former Subsection D as Subsection C.
[3]
Editor's Note: Former Subsection D, Division
of Payroll, added 9-14-1982 by L.L. No. 5-1982, was repealed 12-12-1989
by L.L. No. 10-1989.
Nothing herein contained shall be construed
to delegate or transfer any power of the Town Supervisor contained
in §§ 29, 52 and 125 of the Town Law of the State of
New York or any other powers which may be lawfully exercised by said
Supervisor. Nothing herein contained shall be construed to delegate
or transfer any powers conferred or which may be lawfully exercised
by the Comptroller pursuant to the Town Law of the State of New York.
If any section, provision or part thereof in
this chapter shall be adjudged invalid or unconstitutional by a court
of competent jurisdiction, then such adjudication shall not affect
the validity of the chapter as a whole or any section, provision or
part thereof not so adjudged invalid or unconstitutional.
This chapter shall be effective when the appropriate
certified copies are filed with the Secretary of State of the State
of New York.
