Town of Brewster, MA Capital Planning Committee

[Amended 11-13-2017 FYTM, Art. 13]

The Capital Planning Committee, which will be a five-member Committee, consisting of three citizens appointed by the Select Board for three-year staggered terms, the Town Treasurer and the Executive Secretary, with the Town Accountant serving as an alternate to either the Town Treasurer or the Executive Secretary, is created.

A.

The purpose of the Committee will be as follows: to prepare a five-year capital expenditures plan, identifying proposed capital outlays or acquisitions in excess of $10,000 for any one project, whether it be spent in one year or over several years.

B.

Contents of plan.

(1)

The plan shall include all Town activities and departments. Proposed capital expenditures for regional entities shall be consistent with the regional or intermunicipal agreement establishing such entities.

(2)

The plan shall include a list, by department, of all proposed capital improvements to be undertaken during the next five fiscal years and shall include cost estimates, methods of financing and time schedules. This information shall be revised and extended on an annual basis.

(3)

The plan shall identify capital expenditures estimated to cost $100,000 or greater, and those expenditures shall be included on the "Report of the Selectmen on the Capital Expenditures Plan" to be included in every Annual Town Meeting Warrant per the provisions of Subsection D(2) herein.

[Added 5-7-2012 ATM, Art. 20]

(4)

Projects funded through an enterprise fund, betterment or the Community Preservation Act shall not be included in the five-year Capital Expenditures Plan identified in Subsection A herein, nor in the Report of the Selectmen on the Capital Expenditures Plan identified in Subsection B(3) and D(2) herein.

[Added 5-7-2012 ATM, Art. 20]

C.

Submission to Select Board.

[Amended 11-20-1995 FYTM, Art. 6; 5-7-2012 ATM, Art. 20; 11-13-2017 FYTM, Art. 13]

(1)

The capital expenditures plan shall be submitted to the Select Board by January 31 of each year. The Select Board shall act thereon within 30 days and shall then submit it to the Finance Committee, who shall issue its recommendations as part of the annual Finance Committee report.

(2)

The Select Board shall hold an advertised public hearing on said plan and shall make copies of the plan available for the public inspection.

(3)

Should a Board, Committee or Department fail to submit a capital project request by October 1, it will be required to secure a waiver from the Select Board prior to seeking funding from Town Meeting. A vote of the Select Board to include such capital project requests on the warrant for a Town Meeting shall constitute a waiver for purposes of this section.

D.

Submission to Town Meeting.

[Added 11-21-1994 FYTM, Art. 41; amended 5-7-2012 ATM, Art. 20; 11-13-2017 FYTM, Art. 13]

(1)

The Select Board shall prepare and submit to Town Meeting a single article in which all proposed capital expenditures may be consolidated. The article shall include a breakdown by department and requested items and shall summarize specific expenses for each capital request.

(2)

The Select Board shall prepare and submit to every Annual Town Meeting a "Report of the Selectmen on the Capital Expenditures Plan," identifying all proposed capital expenditures for the next five years estimated to cost $100,000 or more, and including the year in which it is anticipated to be expended, the amount and its anticipated source of funding.