[Amended 11-9-1999]
The Council shall appoint a Clerk qualified
by education and experience in office management or business administration
to serve for three years from July 1 of the year in which the Clerk
is appointed. The Clerk shall receive an annual salary as provided
in the annual salary ordinance.
The Clerk shall be Clerk of the Council, shall
provide such stenographic and other staff services as the members
shall require and shall:
A. Attend all Council meetings including, without limitation,
work sessions.
B. Provide for the recording, timely preparation and
safe, orderly and publicly accessible storage and preservation of
appropriate minutes of all Council meetings.
C. Punctually compile, index, preserve and allow public
access to and make sufficient copies available to the public to satisfy
normal public demand, within a reasonable time after the meeting or
event giving rise to the same, all ordinances, resolutions, contracts,
minutes and other documents and papers to which the Township is a
party and which require retention as public records, or the retention
of which is otherwise necessary, advisable, appropriate or in the
public's interest.
D. Prepare agendas for all Council meetings and send
copies of all pertinent materials in advance of work sessions to Council
members and members-elect, the Mayor, Business Administrator, Township
Attorney and other affected Township officials.
E. Prepare and publish notices, ordinances and other
matters as required by and in accordance with the Charter or general
law in sufficient number to meet requirements of the public.
F. Devote his or her full time, attention and energies
to the Township's affairs full time during the Township's regular
business hours on a daily basis, at such place or office specified
by Council.
G. Have custody of the Township Seal and affix it to
appropriate documents without charge.
H. Issue licenses not issued by other departments of
the Township.
I. Perform such other duties as Council may assign by
ordinance and as are prescribed by general law and Charter.
J. For the purposes of Title 11A of the New Jersey Revised
Statutes, as well as the internal recordkeeping purposes of the municipality,
serve as the official appointing authority for all employees under
the jurisdiction of the Office of the Municipal Clerk and the Office
of the Municipal Council, all bodies created thereby and all bodies
hereinafter created thereby, with the advise and consent of Council.
[Added 7-27-1997]
K. Additionally, the Municipal Clerk shall have the power
to determine separation of service, for whatever reason, layoffs and
demotions in lieu of layoffs, in accordance with the New Jersey Department
of Personnel procedures, for all employees under the jurisdiction
of the Office of the Municipal Clerk and the Office of the Municipal
Council, all bodies created thereby and all bodies hereinafter created
thereby, with the advice and consent of the Council. The term "layoff"
shall be defined as the involuntary separation of an employee from
the Township of Hillside for reasons other than delinquency or misconduct.
[Added 7-27-1997]
The Clerk shall compile and index all ordinances,
beginning with December 21, 1971, and resolutions adopted during each
year and shall obtain and make available to the public sufficient
copies of each to satisfy normal public demand. At the close of each
year, the Clerk shall index and bind the originals of all ordinances
and resolutions, preserve them as permanent public records and make
sufficient copies of the same available to the public to satisfy normal
public demand. The Clerk may also provide for codification of ordinances
with assistance of the Township Attorney and within available budgeted
resources.
The Clerk shall charge and receive for use of
the Township such fees for searches, transcripts and copies of officials
records as Council shall authorize by resolution or ordinance.