[HISTORY: Article I adopted by the Township Committee (now Township Council) of the Township of Hillside as indicated in article histories. Subsequent articles adopted by the Township Council of the Township of Hillside as indicated in article histories. Amendments noted where applicable.]
Board of Health records — See Ch. 363.
[Adopted 12-21-1971 as Ch. II, Sec. 2-28, of the 1971 Code; amended in its entirety 3-25-2008]
Government records of the Township shall be open for inspection and copying by members of the public as provided by the Open Public Records Act (N.J.S.A. 47:1A-1 et seq.) (also referred to as "OPRA"); unless the record is exempt from public access pursuant to OPRA. Inspection and copying shall be permitted during the Township's regular business hours and without interference to the conduct of the affairs of the office or other place where such records are kept or maintained.
The Township Clerk, as custodian of government records for documents, may, in accordance with N.J.S.A. 47:1A-1 et seq. appoint a deputy custodian of government records for documents pertaining to Police Department matters.
Requests to inspect or obtain copies of government records from the Township shall be made in writing on the official form adopted and made available by the Clerk for purposes of such requests. Such requests shall be furnished to the Township Clerk using the official form. Any officer or employee of the Township who receives a request for access to a government record shall forward the request to the Township Clerk or direct the requestor to the Township Clerk.
In accordance with OPRA, whenever the nature, format, manner of collation, or volume of a government record embodied in the form of printed matter to be inspected, examined, or copied pursuant to this section is such that the record cannot be reproduced by ordinary document copying equipment in ordinary business size or involves an extraordinary expenditure of time and effort to accommodate the request, the Township may charge, in addition to the actual cost of duplicating the record, a special service charge that shall be reasonable and shall be based upon the actual direct cost of providing the copy or copies.
The following fees shall be charged for copies of government documents:
Fingerprint cards: $10 per card.
Good conduct letters: $10 per letter.
Communication tape search: $25.
Copy of communication tape: $20.
Copy of videotape: $25.
Official searches for municipal liens and outstanding certificates of tax sales, for improvements authorized but not assessed, for certificates as to approval of subdivisions or for flood area certificates:
Duplicate tax bill: $1 each.
Duplicate tax title certificate: $100.
[Amended 6-11-2013 by Ord. No. O-13-007]
Calculations for redemption of tax sale certificate and tax lien amounts.
[Amended 6-11-2013 by Ord. No. O-13-007]
Up to two calculations requested by a party entitled to redeem certificate made within each calendar year: no cost.
Each additional calculation requested by a party entitled to redeem certificate made within each calendar year: $50.
Calculation requested by a lienholder for redemption of the tax lien: $50.
Where the document in question is more than 100 pages in length, the Clerk may permit the person requesting copies to use his or her own copying machine, provided that there is no risk of damage to or mutilation of the documents, the copying takes place under the supervision of the Clerk or his or her designee, and it would not unduly interfere with the business of the Township. Such determination shall be completely within the discretion of the Clerk.
Immediate access ordinarily shall be granted to budgets, bills, vouchers, contracts, including collective bargaining agreements and individual employment contracts, and public employee salary and overtime information.
[Amended 6-14-2011 by Ord. No. O-11-009]
Effective July 1, 2011, the fee for birth, marriage and death transcripts is established at $20 per transcript.
The Registrar of Vital Statistics shall collect the fees established herein on behalf of the Board of Health.