[HISTORY: Adopted by the Representative Town Meeting of the Town
of Fairfield 7-22-1996. Amendments noted where applicable.]
GENERAL REFERENCES
Buildings — See Ch. 56.
A.
There is hereby established a Town Facilities Commission
(TFC) charged with the implementation of building projects.
B.
Members of the TFC shall be appointed by the Board of
Selectmen, with approval by the Representative Town Meeting. The TFC shall
consist of not more than nine persons and one alternate person who are electors
of the Town of Fairfield and have experience with building projects. This
shall include, but not be limited to, construction trades, general contracting,
construction management, architecture, engineering and finance. Each nominee
shall detail such pertinent experience for the nomination process. The term
of membership shall be three years. No person shall be appointed for more
than three successive full terms. Terms shall run from July 1 to June 30,
and members not replaced shall continue to serve until a new member is appointed
and qualifies. Upon creation of this Commission, terms shall be staggered
with two members' terms expiring in each of the first two years and three
members' terms expiring in the third year. The First Selectman or his/her
designee shall serve ex officio on the TFC. The alternate shall serve in place
of absent regular members. Upon approval of the amendment which increases
the Board from seven to nine members and one alternate, one new member's
term and the alternate's term will expire in three years. The other new
member's term will expire in two years. Thereafter, all shall serve three-year
terms.
[Amended 4-23-2001]
A.
Project assignments. The TFC may create project building
(sub-)committees (PBC's) of less than its full membership for the implementation
of individual building projects. One to three members of a feasibility committee
(having been previously appointed by the Board of Selectmen) for a project
shall be assigned to a PBC, by appointment of the TFC. For Townprojects, the
First Selectman may designate a representative to such PBC. For Board of Education
projects, the Superintendent of Schools may designate a representative. The
TFC may request additional members of the PBC, which the Board of Selectmen
may appoint, subject to Representative Town Meeting approval. The TFC may
request the assistance of public officials or employees (such as purchasing,
legal, building or Fire Marshal staff) in carrying out its duties.
B.
Town Facilities Commission operations.
(1)
The TFC may request annual funding for clerical or professional
services through the Townbudget process or at the point of funding a building
project. A budget line item shall appear in the Public Works budget.
(2)
The TFC shall meet at least monthly. The regular monthly
meeting schedule shall be provided to the Town Clerk immediately after its
December meeting. Any additional meetings shall be noticed in accordance with
the Freedom of Information Act.[1] The TFC shall make every effort to provide ample notice to the
public of such additional meetings.
[1]
Editor's Note: See C.G.S. § 1-210 et seq.
(3)
The TFC shall provide a standardized report (which shall
include all minutes from the previous month's meetings) to the Board
of Selectmen on a monthly basis, regarding the status of all building projects.
The Board of Finance, Representative Town Meeting and Board of Education (on
school projects) may also request updates from the TFC.
(4)
The TFC shall be available to Townand Board of Education
staff as a resource regarding facility planning, facility management and utility
conservation.
(5)
Personal interest.
(a)
A member of the TFC may not vote on or participate in
the discussion of a building project in his/her capacity as a member of the
TFC in the following circumstances:
(b)
Under no circumstance may a member discuss or vote on
the awarding of a contract or selection of a bid in which he/she has a personal
interest. Every member shall read the Town Charter, Article XI, Standards
of Conduct, and sign a statement that he/she has read and understands the
standards.
[Amended 10-26-1998]
