[Adopted 8-17-2004 by Ord. No. 5829 (Art.
III, Ch. III, Section G, of the 1993 Code); amended in its entirety 5-17-2016 by Ord. No. 7223]
The City of Crystal Lake requires the periodic use of private
traffic engineering consultants to provide independent, unbiased evaluations
of developments where traffic studies are required or deemed necessary
by the City Engineer.
[Amended 9-6-2022 by Ord. No. 7857]
A. The Public Works and Engineering Department shall determine if a traffic study is necessary or specific traffic issues need to be evaluated as part of the development review process, as outlined in Chapter
650, Unified Development Ordinance.
B. The Public Works and Engineering Department shall review the proposed
development and, based upon a suitable site plan, shall develop a
scope of services or request a scope of services from one of the approved
traffic engineering firms.
C. The developer/owner shall be given the choice to select the private
traffic consulting firm to be retained by the City that will complete
the traffic study using one of the following two selection procedures:
(1) The developer/owner can opt to select one of the four approved traffic engineering firms to complete the traffic study/analysis, pursuant to the process outlined in Subsection
D below.
(2) The developer/owner can opt to select one of the four approved traffic engineering firms to complete the traffic study/analysis using the request for proposal (RFP) process outlined in Subsection
E below.
D. In order to expedite the traffic review procedure, the developer/owner shall have the option of selecting an approved traffic consultant to complete the traffic study/analysis, exclusive of the RFP process. The City shall furnish the developer/owner with a list of up to four approved traffic consultants having been selected pursuant to the selection process in §
575-3.
(1) The developer/owner shall select one of the four approved traffic
consultants, and notify the City in writing of the selection. Upon
receipt of the developer's/owner's selection, the Public Works and
Engineering Division shall request a scope of services from the selected
consultant and request a quote from the consultant, to include a "not
to exceed" amount, for review and approval.
(2) The developer/owner shall execute a task order, in a form provided
by the City Engineer, that acknowledges and agrees that the services
provided by the consultant are for the benefit of the developer/owner.
The developer/owner shall, pursuant to § 241-34 of this
Code, be responsible for payment to the City of all fees, actual costs
or actual expenses related to the City retaining a traffic consultant
pursuant to this section.
(3) Upon compliance with Subsection
D(2), the City shall enter into a contract with the selected consultant. A completed and finally approved copy of the consultant's report shall be furnished to the developer/owner.
E. At the request of the developer/owner, the traffic study/analysis
can be completed using the request for proposal (RFP) process.
(1) The Engineering Division shall send a request for proposals to a
list of six traffic engineering consultants.
(2) All tendered proposals shall be furnished to the developer/owner,
who will have the right to select the proposal/consultant of its choice.
(3) The developer/owner shall execute a task order, in a form provided
by the City Engineer, that acknowledges and agrees that the services
provided by the consultant are for the benefit of the developer/owner.
The developer/owner shall, pursuant to § 241-34 of this
Code, be responsible for payment to the City of all fees, actual costs
or actual expenses related to the City retaining a traffic consultant
pursuant to this section.
(4) Upon compliance with Subsection
E(3), the City shall enter into a contract with the selected consultant. A completed and finally approved copy of the consultant's report shall be furnished to the developer/owner.
[Amended 9-6-2022 by Ord. No. 7857]
A. The selection of traffic engineering consultants shall be the duty
of a committee comprised of the Director of Public Works and Engineering,
Director of Community Development and the City Engineer, who shall
be subject to confirmation and approval by the Mayor and City Council.
B. Statements of qualifications from interested consultants will be
received by the committee and evaluated to obtain the most qualified
field of candidates.
C. It is the policy of the City to place up to four qualified consultants
on an active list that would be called upon to review traffic-related
issues pertinent to development projects and provide proposals to
the City for studying same.
D. The essential criteria used to select consultants would include,
but may not be limited to:
(1) Traffic engineering experience.
(2) Qualifications of principals and staff engineers to supervise and
perform the scope of intended services.
(3) Suitable, comparable results in previous studies performed with the
City of Crystal Lake or other reliable references.
(4) Adequate available personnel to accomplish the scope of services
in a timely manner.
(5) That the consultant does not perform engineering services to private
developers/owners seeking approvals within the City of Crystal Lake.
E. The up to four consultants selected pursuant to this section shall
be subject to removal from the list, at any time, by direction of
the committee referred to in § 573-3A. If, in the opinion
of the City selection committee, results are unsatisfactory on a second
successive study or other negative quality issue, that firm may be
dropped and replaced with the next most highly qualified firm.