[Amended 12-21-1976 by Ord. No. 357-76; 2-3-1977 by Ord. No. 367-77]
There shall be an Office of the Clerk, consisting
of the City Clerk and such other personnel as deemed necessary by
said City Clerk. The Clerk shall have the authority to employ such
other personnel. The Clerk shall be appointed by the Council as provided
by law.
The Clerk shall:
A.
Serve as Clerk of the Council, keep minutes and records
of its proceedings and maintain and compile its ordinances and resolutions
as required by the Charter and Code.
B.
Provide secretarial and clerical services for councilmen
in the discharge of their official duties.
C.
Have custody of the City's Seal and affix it to such
books, papers and documents as may be authorized pursuant to law.
D.
Have and take custody of all official books, papers
and documents of the City for which no other repository is provided
by the Charter or ordinance and preserve and keep them safely.
E.
Perform all of the functions relating to elections
required of a municipal clerk by the General Election Law, N.J.S.A.
19:1-1 et seq., and by the Optional Municipal Charter Law.
F.
Have such other, different and additional powers,
functions and duties as may be prescribed by law or ordinance.
G.
Provide within his/her office a Bureau of Vital Statistics
to function pursuant to law.
H.
Provide within his/her office a facility to process United States
passports.
[Added 6-19-2018 by Ord.
No. 2156-18]
The Council may appoint a Deputy Clerk, who
shall perform the functions, powers and duties of a Clerk in the absence
or upon the direction of the latter and who shall perform such other
functions, powers and duties as may be required by or pursuant to
the code.
The City Clerk shall also issue certificates
as to liability for assessment for municipal improvements in accordance
with the provisions of N.J.S.A. 54:5-18.1 et seq. Prior to the issuance
of any such certificate, he shall secure from the City Engineer his
countersignature, which shall indicate that, to the best of his knowledge,
information and belief, the certificate is correct.
The City Clerk shall also issue certificates
as to approval of subdivisions of land as authorized by law when a
land subdivision has been approved in accordance with the subdivision
ordinances[1] of the City, pursuant to N.J.S.A. 40:551.24.[2] Prior to the issuance of such certificate, he shall secure
from the Secretary of the Planning Board his countersignature, which
shall indicate that, according to the records of the Board and his
knowledge, information and belief, the certificate is correct.
The Clerk also shall:
A.
Issue such licenses as may be authorized by the Council
whenever it acts as the local issuing authority under the State Alcoholic
Beverage Control Law, N.J.S.A. 33:1-1 et seq., and City ordinances.
B.
Administer the bingo and raffle licensing laws and
ordinances.
C.
Administer such other licensing functions as are vested
in the Clerk by state law or ordinance.
The City Clerk, subject to the supervision of
the Business Administrator, shall:
A.
Be the depository and custodian of all official surety
bonds furnished by or on account of any officer or employee, except
his own bond, which shall be placed in the custody of the Comptroller;
of all insurance policies upon or with respect to risks insured for
the benefit of the City or to protect it against any claim, demand
or liability whatsoever; and all formal contracts for work, labor,
services, supplies, equipment and materials to which the City may
be a party.
B.
Have custody of all leases on property owned by the
City.
C.
Be the depository for and have custody of all performance
bonds running to the City as obligee or any other form of security,
given by any contractor, subdivision developer or other persons on
account of work done or to be done in or for the City.
D.
Report to the Business Administrator annually, at
such time as he may require, on the coverage, expiration date and
premium of each surety bond and contract of insurance; the nature
and terms of outstanding leases; the rent reserved by each; and their
respective expiration dates.
The Business Administrator, appointed pursuant
to the Charter, under the direction and supervision of the Mayor,
shall:
A.
Serve as chief of staff to the Mayor.
B.
Supervise the management, planning and operations
of all departments, provided that such supervision shall not extend
to the exercise of the control function in the management of the finances
of the City which is required by N.J.S.A. 40:69A-48, to be exercised
by an officer of the City other than the Business Administrator.
C.
Prescribe and enforce rules and regulations for the
efficient management of the City government not inconsistent with
the Charter and code.
D.
Coordinate the operation and administration of the
various departments, divisions, offices and agencies of the City government.
Maintain a continuing review and analysis of budget operations, work
programs and costs of municipal service.
E.
Maintain a continuing review and analysis of budget
operations, work programs and costs of municipal services.
F.
Assign and transfer employees temporarily from one
department to another as efficient administration may require, provided
that any such assignment or transfer shall not affect the civil service
classification, status or compensation of any employee.
G.
Develop, prescribe and enforce rules and regulations
for the efficient management of the City government, for the avoidance
of any duplication or overlapping of effort among the departments
or among units within a department and for the improvement of methods
and procedures of administration.
H.
Assign office space, furniture and facilities among
and within departments.
I.
Maintain an inventory and depreciation schedule of
all property owned by the City and have custody of all municipal property,
real and personal, not assigned to any other department.
J.
Maintain a continuing review of federal and state
aid programs of interest to the City to assure that the City shall
receive any and all aids to which it may be legally entitled.
K.
Attend meetings and conferences of the Council upon
request of the Council.
L.
Assist the Mayor to provide a system for accurate
public information with respect to the activities, facilities and
services of the City and prompt, effective and efficient response
to citizen complaints relating to City services.
As provided by the Charter:
A.
Each department shall be headed by a Director, who
shall be appointed by the Mayor with the advice and consent of the
Council. Each department head shall serve during the term of office
of the Mayor appointing him and until the appointment and qualification
of his successor.
B.
The Mayor may, in his discretion, remove any department
head after notice and an opportunity to be heard. Prior to removing
a department head, the Mayor shall first file written notice of his
intention with the Council, and such removal shall become effective
on the 20th day after the filing of such notice, unless the Council
shall prior thereto have adopted a resolution by the affirmative vote
of five members of the Council disapproving the removal. The Council,
in its discretion, may review the record of the hearing before the
Mayor prior to consideration of a notice of removal filed by the Mayor.
The head of a department, subject to the Charter
and Administrative Code and the direction and supervision of the Mayor,
shall:
A.
Prescribe the internal organization of the work of
his department.
B.
Appoint and remove and direct and supervise the subordinate
officers and employees of the department and make, alter and enforce
individual work assignments.
C.
Approve or disapprove payrolls, bills and claims chargeable
to the departmental appropriations.
D.
Maintain such records of work performance and unit
costs thereof as may be approved or required by the Business Administrator.
E.
Provide such information and reports on the work of
the department as may, from time to time, be required by the Mayor.
[Amended 11-6-1975 by Ord. No. 317-75; 7-11-1985 by Ord. No.
865-85]
F.
Exercise such other or different powers of administrative
supervisions and direction as the Mayor may delegate to him.
The Business Administrator may establish and
provide for the administration of central mail and duplicating facilities
for use of the departments.
[Added 9-24-2001 by Ord. No. 1523-01[1]]
Disciplinary hearings to be conducted within
the City of Passaic shall be pursuant to New Jersey Administrative
Code, Section 4A:2-2.3 et seq.
