Township of Westampton, NJ Claims, Payment of

All claims for the payment of money shall be presented, approved and paid in accordance with the following procedures:

Manner of presentation. All claims for the payment of money shall be made by the claimant upon the appropriate voucher and shall be approved or disapproved in accordance with the procedures hereinafter set forth. No claim shall be paid unless the claimant shall first present a detailed bill of items or demand specifying particularly how the bill or demand is made up, with the certification of the claimant that it is correct, said bill or demand and certification to be attached to the voucher. No claim shall be paid unless the voucher has attached to it a certification of a department head, or of his or her duly designated representative having personal knowledge of the facts, that the goods have been received by or the services rendered to the township and that those goods or services are consistent with prior authorization or authorizations. Each voucher shall bear the signature of the Chief Financial Officer certifying that there exists a line item appropriation against which the claim shall be charged. The Chief Financial Officer shall also certify that there are sufficient funds available for the payment of the voucher. No voucher shall be paid unless the aforementioned certifications are attached to said voucher or vouchers.

Procedure for payment.

(1)

A list of claims approved by the Chief Financial Officer shall be prepared which shall contain the name of the vendor or party claiming payment, the amount of the claim authorized to be paid, a brief description of the goods or services received by the township and a certification by the Chief Financial Officer as follows:

	I hereby certify that the attached list of claims has been approved by me for payment. I further certify that a township officer or employee has certified that the above-described goods or services have been received by Westampton Township, and that sufficient funds are available to pay said claim.
	Chief Financial Officer

(2)

The certified list of claims approved by the Chief Financial Officer shall be delivered to each member of the Township Committee on or before the close of business on the Friday immediately prior to the next regularly scheduled Township Committee meeting.

(3)

At the regularly scheduled Township Committee meeting, the certified list of claims set forth above shall be approved or disapproved by a majority vote of no less than three members of the Township Committee. Any disapproved claims shall be referred back to the Chief Financial Officer with such instructions as the governing body may give at the time of disapproval. All vouchers shall be available for inspection and review at the Committee meeting.

(4)

All claims approved for payment by the governing body shall be recorded in the minutes of the meeting and shall, upon approval of the minutes, be open to the public.

(5)

Payment of claims from current, escrow and capital accounts shall be by check drawn on those accounts signed by the Chief Financial Officer and countersigned by the Clerk/Administrator or other official to be designated. Payment of claims from all other trust accounts shall be by check drawn on those accounts signed by the Chief Financial Officer and Clerk/Administrator or other official to be designated.

[Amended 9-21-1992 by Ord. No. 10-1992; 8-8-1995 by Ord. No. 13-1995; 10-20-2020 by Ord. No. 16-2020]

(6)

The governing body shall by resolution annually designate the individuals whose signatures shall appear on checks drawn upon the Treasury of the township.

(7)

The governing body shall, by resolution passed by not less than a majority of the full membership, designate the manner in which and the time in which salaries, wages or other compensation for services shall be paid.