There is hereby created and established in and
for the Borough of Berlin the office of Deputy Municipal Clerk. The
Mayor shall nominate and, with the advice and consent of Borough Council,
appoint the Deputy Municipal Clerk, including the filling of any vacancy
therein which shall be for the unexpired term only. The Deputy Municipal
Clerk shall hold office at the pleasure of the Borough Council, but
unless sooner removed, shall hold office until December 31 of the
year in which he/she shall have been appointed.
During the absence or disability of the Municipal
Clerk, the Deputy Municipal Clerk shall have all the powers of the
Municipal Clerk and shall perform the functions and duties of such
office as follows:
A. Act as secretary of the municipal corporation and
custodian of the municipal seal and of all minutes, books, deeds,
bonds, contracts, and archival records of the municipal corporation.
The governing body may, however, provide by ordinance that any other
specific officer shall have custody of any specific other class of
record;
B. Act as secretary to the governing body, prepare meeting
agendas at the discretion of the governing body, be present at all
meetings of the governing body, keep a journal of the proceedings
of every meeting, retain the original copies of all ordinances and
resolutions, and record the minutes of every meeting;
C. Serve as the chief administrative officer in all elections
held in the municipality, subject to the requirements of Title 19
of the Revised Statutes;
D. Serve as chief registrar of voters in the municipality,
subject to the requirements of Title 19 of the Revised Statutes;
E. Serve as the administrative officer responsible for
the acceptance of applications for licenses and permits and the issuance
of licenses and permits, except where statute or municipal ordinance
has delegated that responsibility to some other municipal officer;
F. Serve as coordinator and records manager responsible
for implementing local archives and records retention programs as
mandated pursuant to Title 47 of the Revised Statutes;
G. Perform such other duties as are now or hereafter
imposed by statute, regulation or by municipal ordinance or regulation.