There is hereby created the position of Administrator
of the Borough of Oradell in accordance with the power conferred by
N.J.S.A. 40A:9-136 et seq.
The Administrator shall be appointed by the
Mayor with the advice and consent of the Council with no set term,
but shall serve at the pleasure of the governing body and may be relieved
of duty at any time by a 2/3 vote of the Council in accordance with
N.J.S.A. 40A 9-136 to 40A:9-138, inclusive.
The Administrator shall be paid a fixed salary
as adopted by the Council in the Annual Salary Ordinance. The Administrator
shall be reimbursed for all necessary expenses incurred in the performing
of his office. The wages, compensation and other benefits to the position
of the Administrator shall be set forth in the Annual or Interim Salary
Ordinance of the Borough of Oradell.
The basic
function of the Administrator shall be to:
A. Direct and supervise the administration of all departments,
offices and agencies of the Borough, except as otherwise provided
by law.
B. Keep the Mayor and Council adequately informed of
Borough activities.
C. Receive notice of all regular and special meetings
of the governing body and all advisory committees, and to attend all
meetings of the governing body with the right to take part in the
discussion.
D. Supervise the preparation of and recommend annually
to the Mayor and Council an operating budget, a capital budget and
a five-year capital plan. The recommended operating budget shall include
projections of revenues and expenses and a projected tax rate.
E. Prepare and submit to the Mayor and Council an annual
report of Borough affairs, which shall include a report from each
department head.
F. Serve as liaison between the Mayor and Council and
the Borough's departments and agencies, ensuring that employees are
informed of the Mayor and Council's activities and requirements, and
that the Mayor and Council are informed of the programs, needs and
achievements of the Borough.
G. Ensure that all laws and all acts of the governing
body subject to enforcement by the Administrator or by officers and
employees subject to the Administrator's direction and supervision
are executed faithfully.
H. Receive and deal with requests for, and complaints
about, Borough services that cannot be dealt with by the operating
departments and agencies. The Administrator shall keep a record of
all such requests and complaints, and their disposition, and shall
report on them to the Mayor and Council from time to time.
I. Serve as the Borough's director of human resources,
with responsibility to oversee the employment practices of the Borough's
departments and agencies. The Administrator shall recommend a comprehensive
program of policies and procedures for approval by the Mayor and Council
and, once that program is adopted, shall review it annually and recommend
any appropriate changes. In this role, the Administrator shall develop
and oversee a comprehensive training program for Borough employees;
develop a program to recognize Borough employees for exceptional skills
and achievements; oversee Borough's labor relations activities and
be included in all labor negotiations; advise department heads on
the handling of grievances; and serve as hearing officer on all formal
grievances that rise above the departmental level. To the extent that
any labor agreement prescribes some other arrangement for a Borough
hearing, the Administrator shall serve as an advisor to the prescribed
individual or group.
J. Make appointments and promotions of subordinate Borough
officers, which shall include full-time, part-time, temporary and
seasonal employees, except where the power to appoint rests with the
Mayor and Council.
(1) Appointments of department heads shall be approved
by the Mayor and Council. The Administrator shall advise the Mayor
and Council of any appointments no later than the next meeting of
the governing body. Any action under this section shall be taken only
after the Mayor and Council have declared a vacancy and authorized
its being filled.
K. Take appropriate disciplinary action against Borough
employees and recommend to the Mayor and/or Borough Council, when
necessary, suspension or removal of department heads and any other
employees. The Administrator may, for good cause, suspend a department
head for up to five working days while recommending more serious disciplinary
action to the Mayor and Council.
L. Negotiate contracts for the Borough, other than personnel
or labor contracts or those required to be bid under N.J.S.A. 40A:11-1
et seq., as authorized and directed by and subject to the approval
of the governing body, and ensure that all terms and conditions favorable
to the Borough in any statute or contract are kept faithfully and
performed and, upon knowledge of any violation, immediately make said
violation known to the governing body.
M. Establish and oversee a proper purchasing system;
approve all specifications for goods and services to be purchased
by the Borough by the public bid or formal solicitation of proposals,
except for the technical portions of the specifications prepared by
any licensed professional; authorize and approve the purchase all
materials, supplies, equipment and labor and services under contract
required by any department, office or agency of the Borough; and approve
all bills and vouchers submitted for payment prior to their submission
to the Mayor and Council for approval.
N. Authorize any transfer of supplies, materials and
equipment between departments and offices and, with the authorization
of the governing body, sell surplus, obsolete, unused or waste supplies,
materials and equipment.
O. Ensure that all terms and conditions imposed in favor
of the Borough or its inhabitants, by any law or contract, are kept
faithfully and performed. The Administrator may delegate this responsibility
to another Borough employee with respect to any particular contract.
P. Review and supervise the Borough's insurance program
and policies.
Q. Advise the Mayor and Council of actions by other units
of government of importance to the Borough.
R. Represent the Borough, as directed by the Mayor and
Council.
S. Perform such other duties as may from time to time
be assigned or required by the Mayor and Council.
T. Examine or investigate the operations of Borough departments
and officers and, to the extent permitted by law, direct corrective
action of any shortcomings. The Administrator shall recommend any
changes in policy or other corrections that require action by the
Mayor and Council.
U. May designate a qualified department head of the Borough
to perform his duties during his temporary absence.
Except in an emergency, the Mayor and Council
shall act officially and as a body when issuing directives to the
Administrator or to other employees of the Borough.
The Mayor and Council shall meet with the Administrator
annually to discuss the Administrator's performance. The Mayor and
Council, together with the Administrator, shall set specific goals
for the Administrator.