[HISTORY: Adopted by the Board of Commissioners of the Township of Penn as indicated in article histories. Amendments noted where applicable.]
[Adopted 3-18-2002 by Res. No. 42]
The Penn Township Municipal Building meeting rooms are for the use of the Penn Township Commissioners and others as described below in § 44-4.
The Penn Township meeting rooms are available during normal working hours, evenings and weekends.
Use of the facility during nonworking hours must be submitted in writing to the Township Manager at least 10 days in advance of the meeting date for approval by the Penn Township Commissioners.
Reservations for any of the meeting rooms during normal working hours must be made 48 hours in advance of the meeting date with the Township Manager or his designee.
Municipal activities take precedence over outside use of the facility.
The meeting rooms are not available for the regularly scheduled meetings of any organization.
The Penn Township Commissioners Meeting Room is available free of charge unless cleaning is required.
A $100 cleaning deposit will be required for activities that include food and/or refreshments. The cleaning deposit will be returned if no custodial services are required.
The room must be left clean, and the garbage must be bagged and placed in the dumpsters located on the west end of the building near the basketball court.
Requestors shall qualify based on the following priorities: Programs, meetings, and/or displays which are partisan, commercial (i.e. in which participants are encouraged, either covertly or overtly, to buy a commodity or service from the program leader or his/her organization), or which furthers one individual's goals will not be accommodated. The following types of programs, in priority order, are acceptable:
First priority: Programs/displays/meetings sponsored by Penn Township, PTARC, Penn Trafford School District, The Penn Area Library, or a local, regional, state, national or international accredited training organization.
Second priority: Penn Township cultural or artistic or related educational nonprofit programs and organizations sponsored by a Penn Township civic, recreational or educational group.
Third priority: Balanced presentations of controversial issues sponsored by a governmental or subsidiary agency.
The following rules are to be observed in the use of the meeting room.
No smoking is permitted in the Township Municipal Building.
Light refreshments (excluding alcohol) and food may be served with prior approval and payment of a $100 cleaning deposit (refunded if no custodial work is needed).
Any group using a meeting room will be responsible for setting up the room according to its own needs and must restore the room to the order in which it was found.
Groups requiring audiovisual equipment must make their own arrangements; the Township does not provide this equipment.
Youth organizations must have at least one adult (21 years or older) per every 10 youth present at all times.
If the meeting is canceled, the Township Manager or his designate should be notified as far in advance as possible.
The group or organization is responsible for the repair of any damage or vandalism that occurs during its event.
The Township is not responsible for lost or stolen articles.
For use of the building during nonworking hours, the renter assumes full responsibility for turning out lights and properly securing the entrance doors.
All meetings or presentations will be open to the public should anyone wish to attend.
Exceptions to these rules are possible only by written application to the Penn Township Commissioners.
No group or organization using a meeting room may discriminate on the basis of race, color, national origin, gender, religion, age or handicapped status in the provision of services or attendance at any meeting or presentation.