[HISTORY: Adopted by the Township Committee of the Township of South Harrison 12-29-2003 by Ord. No. 0-03-09. Amendments noted where applicable.]
Donations, bequests, gifts and money (hereinafter referred to as "donations") received by any South Harrison Township official (hereinafter referred to as "Township") designated for the Parks and Recreation Program/Maintenance use shall immediately be forwarded to the Township Municipal Finance Officer (MFO) for deposit in the Parks and Recreation non Capital Trust Fund hereby created for such donations and sometimes referred to as the "Noncapital Park Trust Fund."
Donations specified as capital park project expenditures shall not be deposited in this Noncapital Park Trust Fund, but shall be formally accepted by resolution of the Township Committee. Capital park project donations shall be in accordance with the park master plan. The Township Committee shall officially acknowledge, in writing, the Township's acceptance of the donation and direct the Township MFO to deposit same in the trust fund to be recorded for general or donor specified use. If the donor's specified use is not acceptable to the Township Committee, it shall state the reason, in writing, and direct the Township MFO to return the subject's donation.
Nonspecified donations of $5,000 or greater shall be directly deposited in the Capital Park Trust Fund.
Donations shall be designated as "general" or "specified" use (as named). All noncapital donations of $100 or greater shall be acknowledged, in writing, to the donor by the Township Parks and Recreation Commission within two weeks following receipt of same.
Expenditures from the Noncapital Park Trust Fund shall be in addition to the annual Parks and Recreation budget appropriations.
All expenditures from the Noncapital Park Trust Fund shall be made in accord with the Township's regular bill payment procedure.
The Parks and Recreation Commission shall authorize by signature of its Chair or Vice Chair on a Township voucher indicating how much of the total voucher amount (a separate voucher for this charge is not required) should be paid by this Noncapital Park Trust Fund. NOTE: General donations can be charged to any activity, but a specifically named donation can only be charged to the corresponding activity.
Authorized bill charges against this fund shall be:
When the Parks and Recreation Commission authorizes payment from this Noncapital Park Trust Fund for which there is not enough designated fund balance, payment shall be charged against the Parks and Recreation annual appropriation budget.
All interest earned on this account shall remain in this Noncapital Park Trust Fund.
In order to keep this Noncapital Park Trust Fund account open the balance shall not fall below $100.