Any person claiming payment from the Borough of Haddonfield shall first
submit a detailed statement of the items or demand necessitating such claim
to the Borough Administrator, specifying particularly how the bill or demand
is made up and a certification of the party claiming payment that is correct.
No bill, claim or demand shall be considered for payment unless the voucher
has attached to it or includes a certification from a Borough employee having
personal knowledge of the facts that the goods have been received by or the
services rendered to the Borough of Haddonfield, and that those services or
goods are consistent with an existing contract or purchase order. The Chief
Financial Officer or Borough Administrator shall have the duty to audit, warrant
and make recommendations on all claims and bills. The term "person" as used
in this section shall mean and include any individual, individuals, partnership
or corporation.
The bill or claim, duly certified, shall be presented to the Borough
Administrator for inclusion in the proceedings of the next immediate formal
meeting of the Borough Commissioners, and it shall be the duty of the Borough
Administrator or designee to examine all bills or claims submitted for payment
in order to ascertain if proper administrative procedures have been followed.
All claims or bills to be considered by the Borough Commissioners shall be
listed systematically and without preference to comprise the voucher list
for each meeting.
Claims shall be considered by the Borough Commissioners which shall
approve the same, except that the Borough Commissioners may reject any claim
presented to it, stating the reason for such rejection. Any disapproved claim
shall be referred back to the Borough Administrator with such instructions
as the Borough Commissioners may give at the time of its disapproval.
It shall be the duty of the Borough Clerk to record all claims in the
official minutes or through an appropriate claims register indicating that
the Borough Commissioners have, by formal action, approved the same with appropriate
records as to any claims disapproved or rejected.
The Treasurer shall make disbursements upon receipt of an order from
the Borough Commissioners. Each check shall be signed by one Commissioner
and thereafter countersigned by the Treasurer.
The Treasurer is hereby authorized to pay claims to the Haddonfield
Board of Education and the County of Camden for taxes collected on their behalf
in the amount approved by the Board of Commissioners, by preparing and issuing
the necessary check or, when authorized by the Commissioners, by wire transferring
funds from the Borough bank account to the respective agencies' bank accounts
under federal reserve bank procedures.