Borough of Haddonfield, NJ Chapter 9 Claims, Payment of

[HISTORY: Adopted by the Board of Commissioners of the Borough of Haddonfield 5-27-1975 by Ord. No. 1188, as amended 1-24-1984 by Ord. No. 1409; amended in its entirety at time of adoption of Code (see Ch. 1, General Provisions, Art. II). Subsequent amendments noted where applicable.]

GENERAL REFERENCES

Billing for services — See Ch. 5.

§ 9-1 Submission of statement; certification of receipt of goods or services.

Any person claiming payment from the Borough of Haddonfield shall first submit a detailed statement of the items or demand necessitating such claim to the Borough Administrator, specifying particularly how the bill or demand is made up and a certification of the party claiming payment that is correct. No bill, claim or demand shall be considered for payment unless the voucher has attached to it or includes a certification from a Borough employee having personal knowledge of the facts that the goods have been received by or the services rendered to the Borough of Haddonfield, and that those services or goods are consistent with an existing contract or purchase order. The Chief Financial Officer or Borough Administrator shall have the duty to audit, warrant and make recommendations on all claims and bills. The term "person" as used in this section shall mean and include any individual, individuals, partnership or corporation.

§ 9-2 Presentation of claim to Administrator and Commissioners; examination; voucher list.

The bill or claim, duly certified, shall be presented to the Borough Administrator for inclusion in the proceedings of the next immediate formal meeting of the Borough Commissioners, and it shall be the duty of the Borough Administrator or designee to examine all bills or claims submitted for payment in order to ascertain if proper administrative procedures have been followed. All claims or bills to be considered by the Borough Commissioners shall be listed systematically and without preference to comprise the voucher list for each meeting.

§ 9-3 Approval or disapproval of claim.

Claims shall be considered by the Borough Commissioners which shall approve the same, except that the Borough Commissioners may reject any claim presented to it, stating the reason for such rejection. Any disapproved claim shall be referred back to the Borough Administrator with such instructions as the Borough Commissioners may give at the time of its disapproval.

§ 9-4 Recording of claims.

It shall be the duty of the Borough Clerk to record all claims in the official minutes or through an appropriate claims register indicating that the Borough Commissioners have, by formal action, approved the same with appropriate records as to any claims disapproved or rejected.

§ 9-5 Disbursements; signing of checks.

The Treasurer shall make disbursements upon receipt of an order from the Borough Commissioners. Each check shall be signed by one Commissioner and thereafter countersigned by the Treasurer.

§ 9-6 Board of Education and county claims.

The Treasurer is hereby authorized to pay claims to the Haddonfield Board of Education and the County of Camden for taxes collected on their behalf in the amount approved by the Board of Commissioners, by preparing and issuing the necessary check or, when authorized by the Commissioners, by wire transferring funds from the Borough bank account to the respective agencies' bank accounts under federal reserve bank procedures.