The records retention and disposition schedule MU-1, issued pursuant
to Article 57-A of the Arts & Cultural Affairs Law and containing legal
minimum retention periods for municipal government records, is hereby adopted
for use by all municipal officers in disposing of municipal government records
listed therein.
In accordance with Article 57-A, only those records will be disposed
of that:
A. Are described in records retention and disposition schedule
MU-1 after they have met the minimum retention period prescribed therein.
B. Do not have sufficient administrative, fiscal, legal
or historical value to merit retention beyond established time periods.
[Adopted at time of adoption of Code (see Ch. 1, General Provisions,
Art. I)]
The legal department may take steps to recover local government records
which have been alienated from proper custody and may, when necessary, institute
actions of replevin. For the purposes of this section, "replevin" shall mean
the recovery by a person of goods claimed to be his or hers, on his or her
promise to test the matter in court and give the goods up again if defeated.
Records shall be available for public inspection and copying at the
office of the Village Clerk, 100 Main Street, Hamburg, New York.
Requests for public access to record shall be accepted and records produced
from 2:00 p.m. to 4:00 p.m. on days that the Village Clerk's office is regularly
open for business.
A notice containing the title or name and business address of the records
access officer and appeals body and the location where records can be seen
or copied shall be posted in a conspicuous location wherever records are kept
and/or published in a local newspaper of general circulation.