The legal base for the Advisory Board composition is dictated
by the Mental Health-Mental Retardation Act of 1966, Article III,
Section 302, and the Title 5000 Regulations, which state that the
Advisory Board shall consist of 13 members, with representation from
the following:
A. One representative from each of the Boards of County Commissioners.
B. At least two physicians, and, when possible, one shall be a psychiatrist
and the other a pediatrician.
C. There shall be appropriate representation drawn from the following
groups:
(1) The professional fields of psychology, social work, nursing, education
and religion.
(2) Local citizens' organizations in the field of mental health.
(3) Local citizens' organizations active in the field of mental
retardation.
(4) Local health and welfare planning organizations.
(6) Other interested community groups whose membership represents the
economically, socially and culturally disadvantaged.
D. Appropriate representation shall include at least two representatives from the group in Subsection
C(1); at least one from each of the groups in Subsection
C(2) and
(3); at least one from either of the groups in Subsection
C(4) or
(5); and at least one, two where possible, from the group in Subsection
C(6).
Annual election, conducted at the March meeting, of officers
of the Advisory Board shall be a President, Vice President and Secretary.
Duties of officers shall include the following:
A. The President shall preside at all meetings; conduct business in
an orderly fashion; serve as ex officio member of all committees;
and appoint Chairpersons of committees and delegate responsibility.
B. The Vice President shall perform duties of the President in his/her
absence.
C. The Secretary shall ensure that the minutes are recorded of all meetings
and shall perform the duties of the President in the absence of the
President and Vice President.
Members of the Advisory Board serve without compensation, except
reimbursement for travel and actual expenses incurred in connection
with regular meetings. A voucher listing approved expenditures incurred
must be submitted by the Advisory Board member to receive reimbursement.
Except as otherwise provided in these bylaws, Robert's
Rules of Order shall prevail at all meetings.
Amendments to these bylaws may be proposed by proper motion
of any member at any meeting. However, action shall not be taken until
the next meeting, and then the proposed amendment must be forwarded
to all Advisory Board members with the meeting notification. No amendment
shall be passed unless there is a quorum present and voting.
[Adopted 1-9-2002 by Ord. No. 2002-01]
The following procedures have been adopted by the York/Adams
Joint Board of County Commissioners for all contract disputes that
occur between the service provider and the York/Adams Mental Health-Mental
Retardation and Drug and Alcohol Programs:
A. The York/Adams MH-MR/D&A Programs will maintain a written contract
with each provider (fee-for-service and program-funded) to which clients
are regularly referred or with which the county-joinder has a continuing
relationship. The contract will not be for more than one year. The
contract will specify the types of service provided by the agency
and the rate of reimbursement will be cited for all fee-for-service
programs. The contract will conform with all applicable federal, state,
and county regulations and procedures.
B. The York/Adams MH-MR/D&A Program's contract negotiations
with service providers will be based upon full disclosure by the service
provider of information and data concerning budgets, position classification
and salary schedules, rates of utilization, percent of staff time
in direct service, surpluses and deficits from prior years or previous
contract periods, audited financial statements and unit cost information
and other information that is reasonably available and related to
financial reimbursement.
C. In the event of a dispute regarding contract negotiations, the service
provider may request a review by the York/Adams MH-MR/D&A Program
Advisory Board. The request must be submitted in writing to the Chairman
of the Advisory Board, with a copy to the County MH-MR/D&A Administrator,
and specifically identify the issues in dispute. The Advisory Board
will appoint a Review Committee to review the dispute and develop
recommendations to the County MH-MR/D&A Administrator.
D. If the contract dispute is not resolved following the Advisory Board
review, the service provider may request a review by the York/Adams
Joint Board of County Commissioners. The request must be submitted
in writing to both the York and Adams County Board of County Commissioners,
with a copy to the County MH-MR/D&A Administrator, specifically
identifying the issues in dispute. The York/Adams Joint Board of Commissioners
will meet with representatives of the service provider and the County
MH-MR/D&A Administrator to review the dispute. The decision reached
by the York/Adams Joint Board of County Commissioners will be considered
final.