Township of Bordentown, NJ Claims, Payment of

All persons claiming payment of monies from the Township shall first present to the Township Treasurer a detailed bill of items or demands specifying particularly how the bills or demands are made up, together with a voucher in the form supplied by the Township containing an affidavit of the party claiming payment or its duly authorized officer or representative, that the bills or demands are correct. All vouchers are submitted to the Township Treasurer who shall code them as to which appropriations or accounts are to be charged when the vouchers are paid. The voucher shall also be certified by a department head having knowledge of the fact that the goods were received by or the services rendered to the department, and such certification shall also be considered as proof that such services or goods are consistent with any existing contract or purchase order.

After verifying that there are sufficient funds available in the various Township accounts for the payment of all vouchers coded and certified as provided in Subsection A of this section, the Treasurer shall present the vouchers to the Administrator for review and authorization for payment. After authorization by the Administrator, the vouchers shall be presented to the Treasurer who shall draw the necessary drafts or checks for signature upon approval at the next regular or special meeting to the Township Committee and shall prepare the necessary bill resolution containing the claims and demands duly submitted in accordance with the terms of this subsection and present such resolution and vouchers authorized for payment to the Township Administrator for review and approval.

After approval of the bill resolution and vouchers authorized for payment, the Township Administrator shall place the bill resolution authorizing payment of bills or claims on the agenda of the next regular or special meeting of the Township Committee, as the case may be. At the meeting at which presented, the Township Committee may adopt in whole or in part the bill resolution prepared and presented in accordance with the provisions of this subsection and Subsection B of this section, thereby approving or disapproving any claim contained in such bill resolution. The Township Committee shall state any reasons for rejecting any claim, which thereafter shall be referred to the Administrator together with any instructions that the Township Committee may give at the time of disapproval. All checks or drafts used to pay claims approved in accordance with the above provisions shall be drawn on Township funds and signed by the Mayor or Deputy Mayor, Township Clerk or Deputy Township Clerk and countersigned by the Township Treasurer or Deputy Treasurer. The Township Clerk shall record all claims approved or disapproved in the minutes of the meetings of the Township Committee or as otherwise permitted by law.

After approval of the bill resolution by the Township Committee, the approved vouchers and checks as signed by the Mayor or Deputy Mayor and Clerk or Deputy Clerk shall be presented to the Treasurer who shall countersign such checks and have them mailed or delivered to the claimants.

The Treasurer shall record all vouchers approved for payment by the Township Committee and checks for the payment of claims in the proper books or records of account as required for the proper exercise of fiscal and budgetary control.

All records pertaining to approval and disapproval of bills or claims shall be available for public inspection.