Town of Babylon, NY
Suffolk County
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Table of Contents
Table of Contents
[HISTORY: Adopted by the Town Board of the Town of Babylon 4-7-1976 by L.L. No. 9-1976. Amendments noted where applicable.]

§ 13-1 Definitions and word usage.

A. 
Whenever used in the context of this chapter, words used in the singular include the plural and vice versa.
B. 
As used in this chapter, the following terms shall have the meanings indicated:
COMPTROLLER
The head of the Department of the Town of Babylon Office of the Comptroller.
DEPUTY COMPTROLLER
The Deputy Comptroller of the Town of Babylon, who shall act generally for and in place of the Comptroller.
OFFICE
The Town of Babylon Office of the Comptroller, a department of the Town of Babylon.

§ 13-2 Department established; term of office.

[Amended 1-25-2005 by L.L. No. 1-2005; 10-21-2015 by L.L. No. 15-2015]
A. 
Department established. There shall be in the Town of Babylon a department designated as the Office of the Comptroller in compliance with § 20, Subdivision 3(b), of the Town Law of the State of New York. The principal executive officer and administrative head of such Department shall be the Comptroller, who shall be the Accounting Officer of the Town and who shall be appointed by the Town Board at such salary as may from time to time be determined by the Town Board. The Comptroller shall be appointed upon the basis of his administrative experience and qualifications for the duties of such office and such additional standards as may be required by the Town Board. The Comptroller shall be the head of the Department, with power and authority to appoint and remove officers and employees under his jurisdiction in accordance with civil service law and other applicable law. In the absence of a Comptroller, the Director of Finance shall be the head of the Department, with power and authority to appoint and remove officers and employees under his jurisdiction in accordance with civil service law and other applicable law.
B. 
Term of office.
(1) 
Legislative authority and intent. This section is enacted pursuant to Municipal Home Rule Law § 10(1)(ii)(a)(1) and is intended to supersede Town Law § 20(3)(b) relating to the term of office of the Comptroller. The Town Board finds that it is in the best interests of the Town to have its chief financial advisor appointed for the same term as the Supervisor.
(2) 
The Town Comptroller shall be appointed for a term of four years to run concurrently with the term of the Supervisor in office at the time of his appointment.

§ 13-3 Deputy Comptroller.

The Comptroller is empowered herein to appoint a Deputy who shall generally act for and in his behalf and who shall perform such duties as are vested in and imposed upon that office by the provisions of this chapter, by statute or by other lawful authority.

§ 13-4 Execution and filing of official undertaking.

Before entering upon the duties of his office, the Comptroller shall execute and file an official undertaking, if the same is required by the Town Board, in such sum as prescribed by the Town Board and in such form as approved by the Town Attorney.

§ 13-5 Administration of Department.

The Comptroller shall have such powers as shall be necessary for the administration of the Department consistent with applicable provisions of law.

§ 13-6 Organization.

Until such time as the same may be either amended or modified, the Department shall be divided in the following Divisions:
A. 
Accounting.
B. 
Accounts Payable.
C. 
Accounts Receivable.
D. 
Audit and Control.
E. 
Budget.
F. 
Payroll.

§ 13-7 Supervision of Divisions.

The powers and duties of such Divisions, as delegated to them under the law of the State of New York or by the Town Board, shall be under the administration, direction and control of the Comptroller, and each of the said Divisions shall be supervised by a division head who shall be designated as Supervisor.

§ 13-8 Alteration of Divisions.

The Comptroller may, with the approval of the Town Board, establish, consolidate or abolish any divisions, bureaus or subdivisions within the Department as now exist or may be hereafter created.

§ 13-9 Division of Accounting.

The Division of Accounting administers, manages, assembles and maintains all financial accounts, records, books and documents necessary to reflect and record all transactions of the Town of Babylon affecting its assets and financial interests, periodically prepares financial reports and submits them to state, county and Town agencies.

§ 13-10 Division of Accounts Payable.

The Division of Accounts Payable administers, manages, prepares and maintains accounts, records and documents of all disbursements of the Town of Babylon, except in payroll accounts, and upon proper approval makes payment of all claims and indebtedness of the Town of Babylon.

§ 13-11 Division of Accounts Receivable.

The Division of Accounts Receivable administers, manages, prepares and maintains accounts, records and documents of all receipts, accounts receivable, investments and borrowing of the Town of Babylon.

§ 13-12 Division of Audit and Control.

The Division of Audit and Control administers, manages, supervises and implements all necessary and related procedures for the auditing and verification of all charges, claims, demands and accounts against the Town; audits the operations, accounts and fiscal affairs of every department of the Town pursuant to prevailing law, rules or regulations; and audits all income and financial transactions of the Town to assure sufficiency and accuracy of same.

§ 13-13 Division of Budget.

The Division of Budget administers, manages, prepares and supervises procedures and programs for evaluation of departmental estimates of operating budgets of all departments and conducts studies of the same for the Town Board; and prepares and coordinates projected budgetary forecasts for operating and capital improvement needs.

§ 13-14 Division of Payroll.

The Division of Payroll administers, manages, prepares, accounts and records all Town of Babylon payroll transactions.

§ 13-14.1 Division of Personnel.

[Added 2-19-2013 by L.L. No. 7-2013]
The Division of Personnel shall assist departments in the recruitment of new personnel when so directed by the Town Board and whenever civil service lists prepared pursuant to competitive examination are not available or applicable; it shall maintain accurate records of personnel transactions during the term of employment of all Town employees; and it shall render such related support to Town government as the Town Board may authorize.

§ 13-15 Powers and duties of Comptroller.

[Amended 5-7-1985 by L.L. No. 1-1985]
The Comptroller, acting by and through any of the said existing or hereafter named Divisions, shall be empowered to perform such other duties and functions that are prescribed to be performed by him in any law, ordinance or resolution of the Town Board or lawful directive of the Town Supervisor; however, the Comptroller may delegate any of his powers to or direct any of his duties to be performed to a Deputy Comptroller or head of division.

§ 13-16 Payment of certain expenses.

All costs and expenses incurred by the Department or its officers or employees on behalf of a special improvement district or special Town project shall be charged against such district or project and paid from the funds duly appropriated for the purpose of such district or project.

§ 13-17 Effect on powers of Town Supervisor.

Nothing herein contained shall be construed to delegate or transfer any power of the Town Supervisor contained in §§ 29, 52 and 125 of the Town Law of the State of New York or any other powers which may be lawfully exercised by said Supervisor.