[Amended 2-21-1983 by Ord. No. 1983-6; 3-21-1983 by Ord. No.
1983-7]
There shall be an office of the Township Clerk
within the Department of Administration and Finance, the head of which
shall be the Municipal Clerk (under the direction and supervision
of the Manager). The Municipal Clerk shall be appointed by the Council
and shall, prior to his appointment, be qualified by training and
experience to perform the duties of his office. He shall serve for
a term of three years and shall receive such compensation as shall
be provided by ordinance.
There shall be the office of Deputy Clerk or
Clerks appointed by the Manager, the number of which shall be determined
in accordance with the needs of the community but which number for
the purpose of this section shall be indefinite. The Deputy or Deputies
so appointed shall have all of the powers and shall perform all of
the duties of the Municipal Clerk during such times and for such periods
as the Municipal Clerk shall be absent or otherwise unavailable.
The Township Clerk shall:
A.
Serve as Clerk of the Council and as Secretary of
any special legislative committees of the Council appointed pursuant
to the Charter. He shall attend all meetings of the Council and of
such committees when required by the chairman thereof and shall keep
the minutes of the proceedings of the Council and of such committees.
The minutes of each meeting of the Council shall be signed by the
officer presiding at the meeting and by the Clerk.
B.
Engross all ordinances and all resolutions of a permanent
character in books to be provided for that purpose. After each ordinance
he shall also publish, engross and certify the proof of publication
thereof as required by law. Each ordinance and resolution so engrossed
shall be signed by the Mayor and the Clerk, who shall attest that
it was duly adopted upon a date stated, and when so signed the engrossed
copy shall be deemed to be a public record of the ordinance or resolution.
Any omission by the Clerk or the Mayor to engross, sign or certify
as herein required shall not impair or affect the validity of any
ordinance which has been duly adopted.
C.
At the close of each year, with the advice and assistance
of the Municipal Attorney, bind, compile or codify all the ordinances
and resolutions, or true copies thereof, which then remain in force
and effect. He shall also properly index the record books, compilation
or codification of ordinances and resolutions.
D.
Have custody of and safely keep all records, books
and documents of the township, except those committed by Charter or
ordinance to any other office or transferred thereto by the Manager.
He shall, upon request and upon the payment of the fees prescribed
therefor by resolution of the Council, for the use of the township,
furnish a certified copy of any such paper in his custody, under the
Corporate Seal of the township.
E.
Cause the Corporate Seal of the township to be affixed
to instruments and writings when authorized by ordinance or resolution
of the Council or when necessary to exemplify any document on record
in his office or to certify any act or paper which from the records
in his office shall appear to have been a public act of the township
or a public document. He shall not affix the said seal or cause or
permit it to be affixed to any other instrument or writing or other
paper unless required by law or ordinance.
F.
Administer dog licenses pursuant to law.
G.
Issue certificates as to liability for assessment
for municipal improvements in accordance with provisions of Laws of
1946, Chapter 269 (N.J.S.A. 54: 5-18.1 et seq.). Prior to the issuance
of any such certificate, he shall secure from the Director of Public
Works his countersignature, which shall indicate that to the best
of his knowledge, information and belief the certificate is correct.
H.
Issue certificates as to approval of subdivisions
of land, as authorized by law, when a land subdivision has been approved
in accordance with the Subdivision Ordinance of the township (see
N.J.S.A. 40:55.1.24)[1]. Prior to the issuance of such certificate, he shall secure
from the Secretary of the Planning Board his countersignature, which
shall indicate that according to the records of the Board and his
knowledge, information and belief the certificate is correct.
I.
Maintain a current compilation of all rules and regulations,
which shall be available for public inspection in his office during
business hours. No rule or general regulation made by any department,
officer, agency or authority of the municipality, except such as relates
to the organization or internal management of the municipal government
or a part thereof, shall take effect until it is filed with the Municipal
Clerk.
J.
In addition to such other functions, powers and duties
as may be prescribed by the Charter and ordinances and subject to
the supervision and direction of the Manager:
(1)
Perform all of the functions required of municipal
clerks by the General Election Law (Title 19 of the Revised Statutes)
and any other law or ordinance.
(2)
Administer the provisions of the township ordinances
with reference to the licensing of occupations and activities for
which licenses are required by law or ordinance to be obtained from
the Clerk.
K.
Raffle and gaming licensing. The Township Clerk of the Township of
Mount Laurel is hereby authorized and delegated the authority to approve
the granting of raffle and gaming licenses to be held in the Township
of Mount Laurel in accordance with statutes and regulations governing
New Jersey state legalized games of chance. The Clerk shall periodically
provide a list to the Township Council of all such licenses issued
pursuant to this authorization.
[Added 6-4-2012 by Ord. No. 2012-6]
