Township of Stafford, NJ
Ocean County
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Table of Contents
Table of Contents
[Adopted 4-3-1984 by Ord. No. 84-31]
There is hereby established a Recreation Development Advisory Board for the Township of Stafford.
[Amended 3-16-1993 by Ord. No. 93-16; 5-4-1999 by Ord. No. 99-16]
A. 
The Recreation Development Advisory Board shall consist of seven regular members and two alternate members, designated as "Alternate No. 1" and "Alternate No. 2," appointed by the Mayor of the Township of Stafford.
B. 
At the first meeting of the year, the members of the Board shall hold an election to designate a Chairperson, Vice Chairperson and a Secretary. By a majority vote of the Board, the Recreation Director may be appointed as Secretary.
(1) 
The Chairperson shall preside over all meetings and shall be responsible for establishing the meeting agenda in consultation with the Recreation Director.
(2) 
The Vice Chairperson shall act in the absence of the Chairperson.
(3) 
The Secretary shall be responsible for keeping minutes of each meeting and shall at the next scheduled meeting present the minutes to the Board for approval.
(4) 
The Chairperson and Vice Chairperson shall serve without compensation.
[Amended 3-16-1993 by Ord. No. 93-16; 5-4-1999 by Ord. No. 99-16]
A. 
Term of office of regular members. The initial terms of office for three of the members appointed to the Board shall be two years, and the initial terms for the remaining four members shall be for three years. Thereafter, all appointments to the Board shall be for a term of two years. A vacancy on the Board occurring otherwise than by expiration of term shall be filled for the unexpired term by the Mayor.
B. 
Term of office of alternate members. The initial term of office for Alternate No. 1 shall be one year, and the initial term for Alternate No. 2 shall be two years. Thereafter, all appointments to the position of Alternate No. 1 or Alternate No. 2 shall be for a term of two years. A vacancy occurring otherwise than by expiration of term shall be filled for the unexpired term by the Mayor.
C. 
Alternates' participation. An alternate member may participate in discussions of the proceedings, but may not vote except in the absence or disqualification of a regular member. A vote shall not be delayed in order that a regular member may vote instead of an alternate member. In the event that a choice must be made as to which alternate member is to vote, Alternate No. 1 shall vote first.
D. 
The Recreation Director is a resource person to the Board. The Recreation Director reports to the Township Administrator. The Board does not have any authority to employ, supervise or discipline any Township personnel.
[Amended 5-4-1999 by Ord. No. 99-16]
The Recreation Development Advisory Board is advisory in nature. All policy decisions with respect to recreation programs and projects are the sole responsibility of the governing body. The Board is encouraged to discuss and formulate recommendations to the governing body; however, all final decisions concerning any aspect of the recreation program is solely the responsibility of the governing body. The Recreation Development Advisory Board shall:
A. 
Formulate such recommendations to the Township Council concerning the development of recreation programs for residents of all ages.
B. 
Review the requirements of the recreation program and advise the Township Council on the need for equipment, services and building space for recreation.
C. 
Make such individual studies and reports as may be requested by the Mayor or Township Council.
D. 
Formulate a three-year plan for the development and expansion of recreation services, parks and playgrounds within the Township.
E. 
Refer all maintenance concerns to the Township Administrator. The Board does not have any authority with respect to scheduling or maintenance of the facilities, All maintenance of the facilities shall be under the direction and control of the Superintendent of Public Works, through the Township Administrator.
F. 
Recommend items to be included in the annual budget for submittal to the Township Administrator; however, the final decision concerning the items to be submitted in the annual budget request rests solely with the Recreation Director. The Board is not authorized to encumber and expend funds. The Recreation Director may encumber and expend funds allocated to the Recreation Department through the Township budget.
[Amended 5-4-1999 by Ord. No. 99-16]
A. 
A Program Planning and Evaluation Subcommittee shall consist of three members of the Board appointed by the Chairperson. Said Subcommittee shall meet no less frequently than quarterly to review current recreation programs and to formulate recommendations for future recreation programs.
B. 
The Facilities Subcommittee shall consist of three members of the Board appointed by the Chairperson. Said Subcommittee shall meet no less frequently than quarterly to review current recreation facilities, including fields, parks and buildings, and to formulate recommendations for future space needs. Such recommendations shall be formulated based on the input from the Program Planning and Evaluation Subcommittee.
C. 
The League Liaison Subcommittee shall consist of three members of the Board appointed by the Chairperson, and shall also consist of one representative from each of the following organizations which shall include but not be limited to: Little League, Girls Softball, Soccer, Basketball, Wrestling, Roller Hockey, Pop Warner Football and Adult Softball. Said Subcommittee shall meet quarterly to discuss problems and issues arising from league activities, including but not limited to field/court space needs, sportsmanship, coaches clinics, registration problems, sharing of facilities, tournaments, scheduling issues and planning concerns. Each league shall be responsible to appoint its representative to the Subcommittee.
D. 
Each Subcommittee is to report its findings and recommendations to the Board for its approval.
E. 
The Mayor, with the advice and consent of the Council may appoint additional members from the general public to each of the Subcommittees.