Any person claiming payment from the municipality
shall present a detailed bill of items or demand to the Township Treasurer,
with the certification of the party claiming payment that it is correct.
It shall be the duty of the Treasurer to see
that the signature of the officer or employee who has been duly designated
by the Township Council to certify that the materials have been received
by or the services rendered to the Township appears on every claim.
Claims shall then be presented to the Chairman
of the department responsible for the receipt of such materials or
services, who, if satisfied the claims are proper, shall approve the
same. After such approval is given, the Chairman shall return the
claims to the Township Treasurer, who shall then present these claims
to the governing body for formal approval at the next regular meeting
after said claims shall have been made available for review by all
members of the governing body.
It shall be the duty of the Clerk to record
all claims in the official minutes, indicating that the governing
body has, by formal action, approved the same, with appropriate record
as to any claims disapproved or rejected.
It shall be the duty of the Township Clerk,
or such other officer designated by resolution of the governing body,
to certify on said claims that they have been approved for payment,
with the date of approval thereof noted on the claim.
[Amended 5-18-1993 by Ord. No. 93-34]
After the Clerk has certified that the claims
have been approved, he shall turn them over to the Treasurer or other
Chief Financial Officer, who shall forthwith prepare the necessary
checks for payment. The checks shall be signed by two of the following
seven individuals: the Mayor, the Council President, the Administrator,
the Township Clerk, the Deputy Township Clerk, the Treasurer or other
Chief Financial Officer and the Assistant Treasurer. After preparing
checks for the payment of the claims, the Treasurer or other Chief
Financial Officer shall record them in proper books of account and
thereafter mail or otherwise distribute the checks to the claimants.
In the case of payrolls, the appropriate department
heads shall prepare the necessary payroll information for all employees,
which payroll information shall be duly certified by the department
head, and present the same to the Treasurer. Said payroll shall then
be prepared by the Treasurer and presented to the governing body for
approval and, after approval, the payroll shall be paid in due course.