Township of Union, PA
Berks County
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[HISTORY: Adopted by the Board of Supervisors of the Township of Union 7-18-2005 by Ord. No. 2005-2. Amendments noted where applicable.]
The Board of Supervisors of Union Township hereby creates the position of Township Manager and assigns thereto the following rights, duties, obligations and conditions.
The Manager shall be appointed by a majority vote of the Board of Supervisors. The Manager shall serve at the pleasure of the Board and may be removed with or without cause at any time by a majority vote of said Board of Supervisors.
The Manager shall be chosen on the basis of his/her educational accomplishment, executive, budgetary and administrative abilities, and experience, with particular reference to the duties of his/her office as hereinafter outlined.
Before entering upon his/her duties and continuously thereafter, the Manager shall provide a bond to the Township with a bonding company, as surety, to be approved by the Board of Supervisors, in the sum of $400,000, conditioned upon the faithful performance of his/her duties. The premium for said bond will be paid by the Township from the general fund.
The salary and benefits package of the Township Manager shall be fixed at the time of his/her employment and may be adjusted from time to time by a majority vote of the Board.
The Manager shall be the chief administrative officer of the Township, and he/she shall be responsible to the Board as a whole for the proper and efficient administration of the affairs of the Township. The powers and duties of administration of all Township business shall be vested in the Manager, unless imposed or conferred by statute upon other Township officers.
Subject to amendment by the Board, some of the illustrative powers and duties of the Township Manager shall include, but not be limited to, the following:
Supervise and be responsible to the Board of Supervisors for the activities of all municipal departments.
Hire, and when necessary for the good of the Township, reprimand, discipline, suspend, remove, discharge or reduce in rank or position, any employee under his/her supervision, but only with the advice and consent of the Board of Supervisors.
Have the power to recommend wages and salaries of all personnel under his/her supervision, within a range previously determined by the Board, and serve as the human resources manager for all personnel under his/her supervision.
Prepare and submit to the Board, before October 1 of each year, a preliminary working budget for the next fiscal year and an explanatory budget message.
Be responsible for the administration of the budget after its adoption by the Board.
In conjunction with the preparation of the yearly budget, develop long-range fiscal plans and capital improvements plans for the Township, such plans to be presented annually to the Board for its review and adoption.
Hold such other Township offices and head such Township departments as the Board may from time to time direct.
Attend all meetings of all Township boards and committees, with the right to take part in the discussions.
With the concurrence of the Chairman of the Board, monitor the status of all pending Township matters and prepare the agenda for any regularly scheduled meeting of the Board and supply all information pertinent to the subject matter on the agenda to each Board member at least three days prior to the meeting.
Keep the Board informed as to the conduct of Township affairs, submit periodic reports on the condition of the Township finances and such other reports as the Board requests, and make such recommendations to the Board as he/she deems advisable.
Submit to the Board, on or before March 31, a complete report on the finances and the administrative activities of the Township for the preceding year.
See that the provisions of all franchises, leases, permits and privileges granted by or to the Township are observed.
Employ, by and with the approval of the Board, experts and consultants to perform work and to advise in connection with any of the functions of the Township.
Attend to the letting of contracts in due form of law, and monitor or supervise the performance and faithful execution of the same, except insofar as such duties are imposed by statute upon some other Township officer.
See that all money owed the Township is promptly paid and take such appropriate action as is necessary for the security and collection of the Township's claims.
Serve as the purchasing officer of the Township, and purchase, in accordance with the provisions of the Township Code, all supplies and equipment for the agencies, boards, departments and other offices of the Township. He/she shall keep an account of all purchases and shall, from time to time or when directed by the Board, make a full written report thereof. He/she shall also issue rules and regulations, subject to the approval of the Board, governing the procurement of all municipal supplies and equipment.
Provide for the investigation and disposal of all complaints regarding Township services in accordance with established policy, rules and regulations of the Board, and report thereon to the Board. All complaints regarding Township services shall be referred to the Manager.
Undertake grant writing and research on all public and private monies available to the Township.
Coordination of parks and recreation matters.
Monitor all insurance coverages and renewals of the coverage.
Coordinate all police functions through the Pennsylvania State Police.
Perform such other duties as may be required by the Board of Supervisors not inconsistent with the law or ordinances.
The Manager shall cooperate with the Board of Supervisors at all times and in all matters so that the best interest of the Township and of the general public may be maintained.
The Office of Township Manager shall not be deemed incompatible with the Office of Township Secretary, Township Treasurer, Township Zoning Officer, or any other nonelected Township office, except the Manager may not serve as a member of the Board of Supervisors or in any other elected Township office.