Pre-employment examinations are required after
an offer of employment has been made and prior to commencing employment
with the Town. Said offer shall be conditioned upon the applicant
submitting a complete application, including physical examination,
to the Town for acceptance. Physical examinations during the term
of employment may be required at the Town's expense.
With the approval of the First Selectman, supervisors
shall determine the time and schedule for breaks. Work areas shall
not be left unattended, and required coverage to perform Town business
must be maintained.
Any employee who engages in employment outside
of his/her regular working hours shall be expected and required to
perform duties for the Town first. The Town shall not be liable for
any injury to an employee while he/she is engaged in outside employment
or for any occupational illness or injury attributed thereto. Outside
employment shall not be prohibited by these personnel rules, except
that said employment shall not conflict with the employee's position
with the Town and/or with the faithful performance of the employee's
duties on behalf of the Town of Haddam.
An employee who is leaving Town employment shall
file, at least two weeks in advance, a written and signed statement
of resignation stating the effective date and reasons for leaving.
Said resignation shall be filed with the department head and/or the
First Selectman.
All permanent employees shall receive vacation
as follows:
A. Paid vacation shall commence accumulation on the first
day of the month of continuous employment if the starting date is
prior to the 16th day of the second month for employees beginning
employment on or after the 16th day of the month.
B. No accumulation shall occur in the month of termination
unless the final date of employment is the 16th of the month or later.
C. The vacation period shall begin on the anniversary
of the employee's date of hire, and each employee shall be required
to take his/her entire vacation within the current year earned.
D. Vacation entitlement shall be based upon the following
schedule:
|
Completed Service on Anniversary
|
Vacation Entitlement
(days)
|
---|
|
More than 6 months, but less than 12 months:
|
5
|
|
1 to 5 years
|
10
|
|
6 years
|
11
|
|
7 years
|
12
|
|
8 years
|
13
|
|
9 years
|
14
|
|
10 years
|
15
|
|
11 years
|
16
|
|
12 years
|
17
|
|
13 years
|
18
|
|
14 years
|
19
|
|
15 years
|
20
|
|
16 years
|
21
|
|
17 years
|
22
|
|
18 years
|
23
|
|
19 years
|
24
|
|
20 years
|
25
|
E. Employees shall be paid for vacation taken and shall
not be paid for vacation not taken during the vacation year. Exceptions
may be made by the First Selectman for employees under special circumstances.
F. Vacation days may be taken in full- or half-day increments,
consistent with the operational needs of the Town and subject to the
approval of the First Selectman.
G. An employee who is separated, dismissed or retired
from the Town service shall be paid the sum total of his accrued vacation
leave upon the date of such separation, dismissal or retirement in
accordance with the rules. Such vacation leave shall accrue month
by month during the fiscal year on a pro-rata basis, provided the
employee completes at least 16 days of the month.
H. In the event of death of an employee, the employee's
accrued vacation pay shall be paid to the employee's spouse, otherwise
to his/her dependents on a pro-rata basis. Employees shall designate
in writing in their personnel folder the identity of such persons.
I. Vacation pay is equal to the employee's regular straight-time
rate of pay times the number of hours in a normal work day and/or
1/5 of the employee's weekly salary times the number of days of vacation.
Vacation leave shall not be granted until the employee has completed
the probationary period.
J. All vacation leave must be approved by the department
head and the First Selectman. Request for three or more days' vacation
shall be filed at least two full weeks prior to the requested dates
and are subject to the operational needs of the Town. Request for
less than three days of vacation must be made at least one week in
advance and are subject to the operational needs of the Town.
K. Earned vacation time may be credited to sick leave
in the event that an employee has exhausted sick leave.
L. Vacation time for part-time employees.
(1) Vacation leave will be pro rated based on actual hours
worked for the previous year.
(2) Vacation entitlement shall be based upon the following
schedule:
|
Completed Service on Anniversary
|
Vacation Entitlement
|
---|
|
6 months to 10 years
|
1 week's average time
|
M. Temporary full-time and part-time positions shall
not be entitled to vacation leave.
It is the responsibility of an employee to report
all work-related accidents to the First Selectman's Office within
24 hours of the occurrence, excluding weekends and holidays. Forms
for said reporting are maintained in the First Selectman's Office.
The current Town of Haddam retirement and insurance
plan shall remain in effect. Eligibility requirements are detailed
in the plan. A copy of the plan shall be made available to all employees
upon request.
Employees shall have the right to see their
personnel file by appointment. The employee shall make his/her request
to the First Selectman in writing or to the First Selectman's designee.
The right shall be exercised during nonworking hours. A copy of any
disciplinary items placed in an employee's personnel file shall be
provided to the employee within a reasonable time of the discipline.
There shall be no unlawful discrimination against
any employee based upon marital status, age, sex, race, creed, national
origin, ancestry, religious beliefs, physical disability, union activity,
or lack of union activity either by the Town or by the union. As used
herein, the words "he" and "him" apply fully to bargaining unit members,
regardless of sex or gender.
Subject to a determination of the Board of Selectmen,
employees may have Town vehicles for commuting to and from work. When
a vehicle is assigned to an employee, it may not be used for personal
business and/or any activities unrelated to the conduct of Town of
Haddam business. Failure to abide by these provisions shall result
in the loss of use of the vehicle, and employees may be subject to
reimburse the Town for any costs.
When employees are required to utilize personal
vehicles during working hours at the direction of the department head,
they shall be reimbursed at the rate set by the IRS and approved by
the Board of Selectmen.
Solicitation of or offering of goods and services
to employees is prohibited on Town property at all times.
Whenever an employee is required to work out
of classification, he/she will be compensated at the higher classification,
and the employee works in the higher classification rate if the position
being filled is of a higher classification and the employee works
in the higher classification for a period in excess of 10 working
days.