To define policy and establish procedure for goods and services
which are not required by law to be procured pursuant to competitive
bidding, but must be procured in a manner so as to assure the prudent
and economical use of public monies, in the best interests of the
taxpayers, to facilitate the acquisition of goods and services of
maximum quality at the lowest possible cost under the circumstances,
and to guard against favoritism, improvidence, extravagance, fraud
and corruption. "Best Value" award methodology competitive bid process
according to Section 103 of the General Municipal Law and defined
in Section 163 of the State Finance Law and Local Law 1-2014 will
be utilized.
NOTE: This policy sets forth the procedures of the Town of Cicero
to meet the requirements of General Municipal Law, Section 104-b.
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All purchases of supplies or equipment which will exceed $20,000
in the fiscal year, or public works contracts over $35,000 shall be
formally bid pursuant to General Municipal Law Section 103.
Except when directed by the Town Board, no solicitation of written
proposals or quotations shall be required under the following circumstances:
B. Acquisition of professional services.
C. Sole source situations, where documented.
D. Goods purchased from agencies for the blind or severely handicapped.
E. Goods purchased from correctional facilities.
F. Goods purchased from another governmental agency.
G. Goods purchased at auction, not exceeding $10,000.
H. Procurements less than $5,000.
I. Purchases from state or county contract General Municipal Law § 103(16)
"Piggyback" Law.
This policy shall be reviewed annually by the Town of Cicero
Town Board at its annual organizational meeting or as soon as possible
thereafter as is reasonably practicable.