There is hereby created a City Records Advisory Board, which
shall work with and develop policy for the Records Management Officer.
The Board shall consist of the following:
A. The Records Management Officer, who shall be the Chairman.
C. The City Comptroller or designee.
D. The President of the Council or designee.
E. The Corporation Counsel or designee.
F. The Director of the Division of Data Processing or designee.
G. The Librarian of the Buffalo and Erie County Historical Society or
designee.
H. The Director of the Buffalo and Erie County Public Libraries or designee.
I. A person who is active in the area historic community to be appointed
with the concurrence of the Mayor and the President of the Council.
The Board shall meet each month.
The City Records Advisory Board shall have the following duties
and responsibilities:
A. To set policy regarding the development of the Records Management
Program and to advise the Records Management Officer regarding implementation.
B. To monitor the archival and records management program on an ongoing
basis and to advise on changes and improvements.
C. To advise on the appraisal of records for archival value and to be
the final authority as to what is or is not archival.
D. To actively support the archival and records management program and
promote it among the departments and agencies of the City government
and the community at large.
E. To review retention periods proposed by the Records Management Officer
for records not addressed by State Archival's schedule.
F. To develop a broad policy which will address future technologies
and needs in the record retention area and which will encompass records
in electronic form.