[Derived from Art. VII of Ch. III of Charter and Ordinances, 1974]
A. 
The Comptroller is hereby given discretionary authority to advance from time to time a sum of not more than $500 to all City departments, boards and agencies, and in the case of the Department of Law, $1,000, to provide funds for supplies and materials in items of $50 or less, to pay court expenses, filing fees and postage and to cover other necessary petty cash expenditures, except that the Department of Law may expend amounts of $100 or less to pay court expenses and filing fees.
B. 
Discretionary authority is further given to the Comptroller to advance from time to time to the Department of Police the sum of not more than $10,000, to be charged against and to be for the uses of a budgetary Execution of Criminal Process Fund and for such items as are properly included therein, arising from the expenses of transporting prisoners under the authority of criminal process and also for various confidential operations.
C. 
An advance of funds shall be made to the head of a City agency or to a regular employee thereof designated by the head of the City agency to receive the same. An advance shall be subject to the following regulations:
(1) 
The Comptroller shall certify upon the requisition for the advance that the payment of the amount therein specified will not overdraw the funds available for the purposes therein stated.
(2) 
There shall be submitted with the requisition a statement by the head of the City agency making application for the advance that all funds, if any, previously advanced have been fully accounted for to the satisfaction of the Comptroller or, if not so accounted for, a detailed statement, with receipts, showing the expenditures made of funds received upon the prior requisition and not previously accounted for. The statement shall be approved by the head of the City agency and certified to be correct by the officer or the employee to whom the funds were advanced. The approval and certification shall be in the form and detail as required by the Comptroller. The items of expenditure shall be subject to the audit of the Auditor.
(3) 
The Comptroller may at any time require a full accounting of the funds so advanced and the return of the unexpended balance thereof, if any.
D. 
Whenever it is necessary for a member of the Council to travel outside the City on official business of the City, he shall make a written requisition to the Comptroller, and the Comptroller may advance to the member a sum of not exceeding $100 for any one trip. The requisition for one or more members of the Council may also be made by the President of the Council, and the total of the advances may be paid to the City Clerk for the purpose. An advance shall be subject to regulations in Subsection C(1) and (2) hereof and to the further regulation that the advance shall be fully accounted for in the form and detail as required by the Comptroller and shall be accompanied by appropriate receipts for the previous advance, if any. The unexpended balance, if any, shall be repaid within six days after returning to the City from a trip. The expenditures shall be subject to the audit of the Auditor.