The Comptroller is hereby given discretionary authority to advance
from time to time a sum of not more than $500 to all City departments,
boards and agencies, and in the case of the Department of Law, $1,000,
to provide funds for supplies and materials in items of $50 or less,
to pay court expenses, filing fees and postage and to cover other
necessary petty cash expenditures, except that the Department of Law
may expend amounts of $100 or less to pay court expenses and filing
fees.
Discretionary authority is further given to the Comptroller to advance
from time to time to the Department of Police the sum of not more
than $10,000, to be charged against and to be for the uses of a budgetary
Execution of Criminal Process Fund and for such items as are properly
included therein, arising from the expenses of transporting prisoners
under the authority of criminal process and also for various confidential
operations.
An advance of funds shall be made to the head of a City agency or
to a regular employee thereof designated by the head of the City agency
to receive the same. An advance shall be subject to the following
regulations:
The Comptroller shall certify upon the requisition for the advance
that the payment of the amount therein specified will not overdraw
the funds available for the purposes therein stated.
There shall be submitted with the requisition a statement by the
head of the City agency making application for the advance that all
funds, if any, previously advanced have been fully accounted for to
the satisfaction of the Comptroller or, if not so accounted for, a
detailed statement, with receipts, showing the expenditures made of
funds received upon the prior requisition and not previously accounted
for. The statement shall be approved by the head of the City agency
and certified to be correct by the officer or the employee to whom
the funds were advanced. The approval and certification shall be in
the form and detail as required by the Comptroller. The items of expenditure
shall be subject to the audit of the Auditor.
Whenever it is necessary for a member of the Council to travel outside the City on official business of the City, he shall make a written requisition to the Comptroller, and the Comptroller may advance to the member a sum of not exceeding $100 for any one trip. The requisition for one or more members of the Council may also be made by the President of the Council, and the total of the advances may be paid to the City Clerk for the purpose. An advance shall be subject to regulations in Subsection C(1) and (2) hereof and to the further regulation that the advance shall be fully accounted for in the form and detail as required by the Comptroller and shall be accompanied by appropriate receipts for the previous advance, if any. The unexpended balance, if any, shall be repaid within six days after returning to the City from a trip. The expenditures shall be subject to the audit of the Auditor.