[HISTORY: Adopted by the Board of Commissioners of the City
of Margate City 2-21-2008 by Ord. No. 05-2008. Amendments noted
where applicable.]
As used in this chapter, the following terms shall have the
meanings indicated:
Any non-City-sponsored exhibition, show, athletic contest,
running race, bike-a-thon, entertainment or other similar event sponsored
by an organized group having a similar common purpose or goal; or
any event held by an individual or individuals for a private purpose,
and occurring on or proceeding along a public street, other public
right-of-way, or public property within the City of Margate.
An application for a permit to conduct a special event shall
be made to the City Clerk of the City of Margate, in writing, by the
person, persons or organizations sponsoring said event. Such application
shall provide the following information:
A.
The name, address, telephone number, fax number, e-mail address and
emergency phone number of the person requesting the permit.
B.
The name, address and telephone number of the organization or group
he/she is representing.
C.
The name, address, telephone number of the person or persons who
will act as chairmen of the special event and be responsible for the
conduct thereof.
D.
The number of monitors or marshals to be provided and the method
of identification (badges, clothing or uniforms) to be worn or used
by the monitors or marshals.
E.
The purpose of the event.
F.
The estimated number of persons to participate in and attend the
event.
G.
The number and type of vehicles, if any, to participate.
H.
The method of notifying participants of the terms, rules, regulations
and conditions of the event.
I.
The date and time of the event, including any set-up or clean-up
period.
J.
The location where the event is to be held, including the specific
assembly and dispersal location and the specific route and plans for
assembly and dispersal of the participants.
K.
Whether or not any music or amplified sound will be provided, including
the location and types of all loud speakers and amplifying devices
to be used.
L.
If the purpose of the event included fundraising for any charity
or nonprofit purpose, the name of the charity or nonprofit organization,
as well as a disclosure as to the percentage or amounts of proceeds
to be raised from the special event to be actually donated to the
charity after costs are deducted.
M.
Whether any admission or participation fee will be charged for the
event and the amounts thereof.
N.
The number and type of any vendors accepted for participation in
the event, including information regarding the method of application,
identification, documentation, and approval of such participants.
A complete listing of vendors approved for participation in the event
shall be provided to the City not less than 10 days prior to the special
event.
O.
The attachment of any licenses or permits where appropriate.
P.
The type, size, description, and location of any signs to be erected
in connection with the event.
Q.
Any further information that the Board of Commissioners may require
to be submitted by the applicant, with advance notification, to assist
with traffic control, crowd control and protection of the general
public health, safety and welfare.
The application for a special event permit shall be submitted
to the Board of Commissioners through the City Clerk. The Board of
Commissioners, by resolution, shall authorize the issuance of any
special event permit in accordance with this chapter and other ordinances,
community standards, scheduling conflicts, special services required,
and any further information or facts directly related to the event.
After full review, and ultimate approval of the application by the
Board of Commissioners, and contingent upon compliance with any stipulated
conditions, the City Clerk shall be authorized to issue a permit for
the special event. The permit shall be approved or denied by the City
within 30 days of receipt of a complete application. The permit may
be approved with special conditions placed on the applicant, if warranted.
The permit is contingent upon the possession of any other permits
or licenses required by local or state laws and regulations. A copy
of the approved permit, application, and all other required conditions
shall be provided by the City Clerk to the Board of Commissioners,
City Solicitor, Chief Financial Officer and Chief of Police.
Applications for a special event permit should be made to the
City Clerk no less than 60 days in advance of the date on which the
special event is scheduled to be held.
Any authorized signs erected in connection with a properly approved
special event shall be removed within 24 hours of the conclusion of
the event.
Any permit issued under this chapter may contain conditions
reasonably calculated to reduce or minimize dangers to vehicular or
pedestrian traffic and the public health, safety and welfare, including
but not limited to changes in the date, time duration or number of
participants or attendees as requested by the applicant. Further,
for the purposes of public safety and welfare, the appropriate City
Officials may require and order the temporary closing of streets and/or
the temporary prohibition of parking along such streets during the
event, and shall direct the posting of proper warning signs in connection
with said event, as provided by law.
A.
The holder of a special event permit shall furnish proof of liability
insurance coverage to the City of Margate at least 20 days prior to
the event in the minimum amounts of $500,000 for property damage and
$500,000 for personal injury. Depending on the nature of the event,
higher coverage amounts may be required. The insurance shall cover
the entire period of the event including the set-up and clean-up periods.
The City of Margate shall be named on the policy as an additional
insured. Failure to supply the required insurance certificates and
execution of the hold-harmless agreement shall result in the revocation
of the permit as issued.
B.
The holder of a special event permit shall agree in writing to indemnify
and hold harmless the City of Margate, its servant, agents and employees,
for any and all claims caused by or arising out of activity covered
by such permit. The indemnification hereunder shall be the broadest
possible permitted by the laws of the State of New Jersey. In the
event of a claim, demand, presentation or suit against the City, the
holder of the special event permit shall save and hold the City of
Margate harmless, and shall, at its cost and expense, defend the City.
A special event permit shall be valid for the applicant thereof
only, and shall not be transferable to any other individual, corporation,
group or organization.
If it is determined by the Board of Commissioners that additional
materials or personnel costs shall be required for the purpose of
maintaining the general health, safety and welfare of attendees or
participants in the special event or the community in general, the
City reserves the right to require reimbursement of such costs. In
addition the City shall be entitled to reimbursement for actual costs
for personnel, goods, equipment and/or services. If reimbursement
is required, the holder of the permit shall deposit with the City
Clerk a sum of money to be determined by the City to be a reasonable
estimate of the costs required. The City Clerk shall advise the applicant,
in advance and in writing, as to when the deposit is required. Any
balance due shall be provided within 30 days of receipt of the bill;
a refund will be provided upon verification of overpayment for staff,
goods, equipment and/or services.
The Board of Commissioners reserves the right, by resolution,
to waive, expand, or constrict any section, provision, condition,
or clause in this chapter.
Any person, firm, corporation, partnership or other entity violating
the provisions of the chapter shall be subject to a fine not to exceed
$500 and/or imprisonment not to exceed 30 days.
