Township of Eagleswood, NJ
Ocean County
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Table of Contents
Table of Contents
[HISTORY: Adopted by the Township Committee of the Township of Eagleswood 12-3-1975 by Ord. No. 7-75 (Ch. 5 of the 1977 Township Code). Amendments noted where applicable.]

§ 13-1 Submission of claim.

A. 
Any person claiming payment from the Township of Eagleswood shall first submit a detailed statement of the items or demand necessitating such claim to the responsible executive agency, specifying particularly how the bill or demand is made up, and a certification of the party claiming payment that it is correct.
B. 
No bill, claim or demand shall be considered for payment unless the voucher has attached to it (or includes) a certification from a designated Township employee having personal knowledge of the facts that the goods have been received by or the services rendered to the Township of Eagleswood and that those services or goods are consistent with an existing contract or purchase order.
C. 
The Chief Financial Officer shall have the duty to audit, warrant and make recommendations on all claims and bills.[1]
[1]
Editor's Note: Amended at time of adoption of Code (see Ch. 1, General Provisions, Art. I).
D. 
All claims and vouchers must be submitted to the Chief Financial Officer no later than 48 hours prior to the meeting in order to be acted upon at that meeting.[2]
[2]
Editor's Note: Amended at time of adoption of Code (see Ch. 1, General Provisions, Art. I).

§ 13-2 Presentation, examination and listing of claim.

[Amended 5-13-1986 by Ord. No. 8-86]
The bill or claim duly certified shall be presented to the Township Administrator for inclusion in the proceedings of the next immediate formal meeting of the governing body, and it shall be the duty of the Township Administrator to examine all bills or claims submitted for payment in order to ascertain if proper administrative procedures have been followed. All claims or bills to be considered by the governing body shall be listed systematically and without preference, and said list shall be made available to the members of said governing body prior to formal action by that body.

§ 13-3 Approval or disapproval of claims.

[Amended 5-13-1986 by Ord. No. 8-86]
Claims shall be considered by the Township Committee, which shall approve the same, except that said governing body may reject any claim presented to it, stating the reason for such rejection. Any tie votes may be broken by vote of the Mayor. Any disapproved claim shall be referred back to the Township Administrator with such instructions as the governing body may give at the time of disapproval.

§ 13-4 Record of claims entered in minutes.

It shall be the duty of the Municipal Clerk to record all claims in the official minutes or through an appropriate claims register, indicating that the governing body has by formal action approved the same, with appropriate records as to any claims disapproved or rejected. All records pertaining to approved or disapproved bills or claims shall be available for public inspection.

§ 13-5 Disbursements by Chief Financial Officer; vetoes. [1]

The Chief Financial Officer shall make disbursements upon receipt of an order by the Township Committee. In the event that the Mayor vetoes the payment of any claim or bill, the Chief Financial Officer may be authorized to make payment by a vote of the Township Committee whereby at least 2/3 of all the Committee members vote to override such veto of any claim or bill.
[1]
Editor's Note: Amended at time of adoption of Code (see Ch. 1, General Provisions, Art. I).

§ 13-6 Payment of claims.

[Amended 5-13-1986 by Ord. No. 8-86[1]]
After the claims have been approved, the Township Administrator shall turn the same over to the Chief Financial Officer, who shall forthwith prepare the necessary checks for the payment thereof, which said checks shall be signed by the Mayor and thereafter signed by the Chief Financial Officer and Township Administrator. After preparing checks for the payment of claims, the Chief Financial Officer shall record them in proper books of account and thereafter mail the checks to the claimants.
[1]
Editor's Note: Amended at time of adoption of Code (see Ch. 1, General Provisions, Art. I).

§ 13-7 Rules and regulations.

[Added 12-30-1986 by Ord. No. 13-86]
The Township Committee may adopt, by resolution, rules and regulations concerning the purchasing policy of the Township consistent with the provisions of this chapter.